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Sr Grants Administrator
4 months ago
Brandeis University is delighted to announce a career opportunity for a Sr. Grants Administrator. If you are looking for an opportunity to work at a beautiful university campus with lots of perks including free parking and access to a top of the line athletic facility, look no further At Brandeis we offer a competitive benefits and compensation package which includes medical, dental and life insurances. We also offer a generous paid time off benefit including 15+ holidays. If you hope to advance your career through educational opportunities, Brandeis offers tuition benefits for employees, dependents and spouses. Our 403b retirement savings plan includes a generous match.
The Heller School drives positive social change through 7 graduate degree programs, 10 research centers and institutes, and school-wide commitment to public engagement. Heller is for people who want to find sustainable solutions to social inequities and are committed to careers that advance social justice. The Heller School was once again named a top 10 graduate school. For its 2023 rankings, U.S. News & World Report ranked the Heller School among the top 10 public affairs graduate schools in two specialty categories: social policy (where Heller has been top-ranked for over a decade) and health policy and management. Heller's research institutes and centers maintain a portfolio of over $21 million in sponsored research projects and specialize in a variety of social policy fields and disciplines including healthcare systems; behavioral health and development; child, youth and family policies; economic and racial equity, disability disparities; and global health policy, development and sustainability. The Heller School is committed to building a community of faculty, staff and researchers that is diverse, inclusive, and representative of the students and communities it serves.
The Senior Grant Administrator, Post-Award Services is responsible for providing financial and grant management expertise, along with post-award management of a large and diverse portfolio of federal and non-federal grants, contracts, sub-award, fellowships, and other sponsored program funds for several major research centers and institutes within the Heller School at Brandeis University and other departments. As a member of a small team of other post-award grant administrators, this position will serve as the primary liaison between principle investigators and the institution to ensure compliance with all sponsor regulations and all federal, state, local, and university requirements. They will serve as a trusted partner and advisor in ensuring grant funds are expended efficiently and in full compliance with all requirements and conditions. This position will also work closely with other institutional offices including Sponsored Programs Accounting, the Office of Research Administration's Pre-Award Services Office, Office of Human Resources, the Accounts Payable Department, and various other units, in support of Brandeis' core mission as a research institution.
Our Grants Administration team follows a hybrid schedule with time in-office to be discussed/determined with management upon hire.
Key Responsibilities:
- Manages post-award requirements for designated departments, programs, centers or organizations. Requires working closely with the principal investigator and Brandeis' Sponsored Programs Accounting Department to ensure all sponsor and institution policies and deadlines are met.
- Manages the administrative and fiscal aspects of a large and diverse portfolio of both federal and non-federal grants and contacts. Successful management requires sensitivity to the needs of individual investigators, knowledge of sponsor, institutional and department requirements. Display competency interpreting sponsor requirements while addressing all of the in-house systems and departments (Sponsored Programs Accounting, Accounts Payable, Procurement and Human Resources).
- Monitors budgeting and spending on grant budgets throughout the duration of the award.
- Reviews and approves all expenditures against awarded projects to ensure compliance with the OMB Uniform Guidance and individual sponsor requirements, as well as institutional policies and procedures.
- Assists principal investigators and research staff to properly allocate salary costs to sponsored awards consistent with research effort as new awards are received and throughout the life of the award as staff activities change. Responsible for preparing prospective and retroactive payroll adjustments as needed.
- Works closely with Sponsored Programs Accounting in preparation of invoices and financial reporting as required by sponsors.
- Assists principal investigators in the preparation of Just-in-Time reports, RPPRs, grant/contract continuation applications, including clarification of policies with funding agencies, preparing and editing budgets and budget narratives; ensuring all application directives are met and responded to appropriately under strict deadlines.
Additional requirements:
- Strong organizational and time-management skills, with a sensitivity to deadline-driven work and the ability to be self-motivated and self-managing.
- Excellent communications skills - oral, written, reading, and listening, demonstrating a highly-professional demeanor and the ability to interact independently and with confidence with staff, faculty, colleagues, campus departments and other outside agencies; exhibits a demonstrated "customer-service" focus.
- The ability to work as a top individual contributor within a team environment, collaborate with colleagues, and willingness to "pitch in" as needed.
- Experience in university research administration and/or financial management settings, including management of sponsored projects administration.
- Understanding of Federal funding agencies and regulatory bodies and regulatory requirements with the ability to research and interpret policies or regulatory requirements
- Resonance with the mission and goals of the Office's priorities
- Proficiency in MSOffice applications, particularly MSAccess, MSWord, MSExcel (advanced skills); possess the ability to manipulate and extract data and work from a variety of sources (databases, Word files, plain text files, PDF, email, etc.). Workday experience a plus but not required.
- Mastery of sponsored program accounting concepts and business processes, as well as a demonstrated understanding of how a university operates, including academic and administrative functions.
Commitment to Diversity, Equity, and Inclusion
Diversity, equity and inclusion are important values at Brandeis today and always have been for they are rooted in our founding as an institution. These values serve as a reminder for self-reflection, and a continuous call to grow for us as Brandeisans. Founded as a model institution for ethnic and religious pluralism, Brandeis University welcomes students, faculty, and staff of all nationalities, religions, and orientations. Moreover, social justice is central to the mission of Brandeis, which endeavors to foster a just and inclusive campus culture that embraces the evolving diversity of our larger society. Read more online about our Mission and Diversity Statements at Brandeis Mission and Diversity Statements.
If you are interested in a role and have relevant experience but your work history does not align perfectly with every qualification in the job description, we nevertheless encourage you to apply.
Closing Statement
Brandeis University is committed to providing its students, faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, ethnicity, caste, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or Massachusetts law.
