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Senior Grants Administrator

2 months ago

Waltham, Massachusetts, United States Brandeis University Full time
Job Summary

Brandeis University is seeking a highly skilled and experienced Senior Grants Administrator to join our team. As a key member of our post-award services team, you will be responsible for providing financial and grant management expertise to support the university's research initiatives.

Key Responsibilities:
  • Manage post-award requirements for designated departments, programs, and centers, ensuring compliance with sponsor and institutional regulations.
  • Administer the fiscal and administrative aspects of a large and diverse portfolio of federal and non-federal grants and contracts, demonstrating expertise in sponsored program accounting concepts and business processes.
  • Read and interpret agreements to determine restrictions related to spending, prior approval requirements, applicable cost principles, and cost-sharing requirements.
  • Monitor budgets and expenditures to evaluate compliance with grant or contract terms, verifying sufficient funds, proper authorization, and subcontract activity.
  • Review and approve expenditures against awarded projects to ensure compliance with OMB Uniform Guidance and individual sponsor requirements, as well as institutional policies and procedures.
  • Assist principal investigators and research staff in allocating salary costs to sponsored awards, ensuring proper payroll adjustments.
  • Collaborate with Sponsored Programs Accounting to prepare invoices and financial reporting as required by sponsors.
  • Support principal investigators in preparing Just-in-Time reports, RPPRs, grant/contract continuation applications, and ensuring compliance with sponsor directives.
Requirements:
  • Bachelor's degree required; advanced degree preferred.
  • At least 5+ years' relevant work experience in grant/contract administration, research administration, or financial management.
  • Strong organizational and time-management skills, with a sensitivity to deadline-driven work and the ability to be self-motivated and self-managing.
  • Excellent communications skills, with the ability to interact independently and with confidence with staff, faculty, colleagues, and outside agencies.
  • Experience in university research administration and/or financial management settings, including management of sponsored projects administration.
  • Understanding of Federal funding agencies and regulatory bodies, with the ability to research and interpret policies or regulatory requirements.
Skills & Knowledge:
  • Proficiency in MSOffice applications, particularly MSAccess, MSWord, and MSExcel.
  • Mastery of sponsored program accounting concepts and business processes, as well as a demonstrated understanding of how a university operates.
Commitment to Diversity, Equity, and Inclusion:

Brandeis University is committed to providing an inclusive and welcoming environment for all students, faculty, and staff. We value diversity, equity, and inclusion and strive to foster a culture of respect and understanding.

If you are interested in a role and have relevant experience, we encourage you to apply. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, ethnicity, caste, sex, pregnancy, sexual orientation, gender identity/expression, religion, disability, age, genetics, active military or veteran status, and any other characteristics protected under applicable federal or Massachusetts law.