Assistant Director, Consortium for Teaching Hebrew Language and Culture

The Assistant Director, Consortium for Teaching Hebrew Language and Culture assists with budgeting including preparation of the Center budget and preforms other essential finance functions as identified. Assist with development and the implementation of a wide variety of communication strategies to promote programs and events. Oversee content for the Consortium's website and social media and contribute to social media efforts. Assist in preparing research on potential donors, including creating database with all potential and relevant donors. Collaborate with other staff members to achieve shared goals. Provide administrative support for the Mandel Center for Studies in Jewish Education.

Key Responsibilities:

Administration / Budget / Operations: (Estimated 33.% of Time)

Assist with budgeting including preparation, as assigned, of center budget, including assist in the record keeping and reconciliation of daily general accounting functions including but not limited to account receivables, accounts payable, gift, endowment and grant tracking, personnel payments, and other essential finance functions as identified

Assist with grant application process assisting with developing budget proposals, managing processes, communication with the applicants, timelines, and essential tasks associated with proposal submissions, including follow-up.

Serve as the primary point of contact for phone calls, emails, and visitors.

Provide administrative support to the Director and Senior Assistant Director, ensuring efficient and smooth operations in the office.

Manage the Director’s calendar and appointments, including coordinating with other team members in the office.

Manage travel arrangements, meetings and events (including registrations as needed).

Prepare / edit documents, reports, and participate in meetings when needed, noting action items.

Maintain accurate records and files.

Serve as primary point of contact for all students in matters related to registration process and during courses.

Marketing / Communications: (Estimated 19 % of Time)

Assist with development and the implementation of a wide variety of communication strategies to promote programs and events.

Assist in creating engaging content, including for newsletters, press releases, and media advisories, and advise on pitching story ideas to the media.

Assist in implementing a comprehensive marketing strategy, including through online channels, to ensure the proper promotion of programs and services to students, faculty, alumni, employers, parents, and/or any target audience/constituency.

Manage the production of promotional and marketing materials, including brochures, flyers, posters, email templates, business cards. Coordinate with designers, printers, and other vendors to ensure timely and cost-effective production.

Measures and analyzes feedback and data to assess success of marketing initiatives. Evaluates website traffic and emails campaign effectiveness and analyzes trends to maximize online visibility. May use feedback from students, alumni, and other offices about the effectiveness of campaigns.

Assist in writing/editing press releases and media advisories and advise on pitching story ideas to the media. Assist in promoting positive external media coverage (locally, regionally, nationally and/or internationally).

Manages the efforts to make the overall look and feel of relevant websites and social media channels to ensure a professional presentation consistent with Brandeis core messaging and style and tone guidelines. 

Works with others within the center, department, etc. to showcase current content and to present the life of the area through various engagement channels. 

Organizes both new and existing content for posting to relevant websites.

Donor Relations: (Estimated 13 % of Time)

Assist in preparing research on potential donors, including creating database with all potential and relevant donors.

Develop and maintain an up-to-date database with all relevant activity which includes tracking the progression of relationships and the success of strategic initiatives.

Under the supervision of the Director, coordinate direct outreach to relevant contacts and liaisons that promotes the mission of the Hebrew Consortium.

Assist with campus programs, promotes events.

Assist with cultivation of donor relationships, formally (editing funding proposals, reports, letters, visits) and informally (networking, emails, calls, etc.).

Serve as liaison to other resources within the campus community.

Administrative Support for Mandel Center for Studies in Jewish Education Estimated 35 % of Time

Provides general administrative support to the directors, associate director, research faculty, staff and affiliated scholars as needed. This involves scheduling, photocopying, coordinating mailings, business travel arrangements, tracking and submitting expenses for reimbursement, support for courses and speaking engagements, compiling materials for faculty members’ service commitments (such as the Wechsler awards committee), and arranging transcription and other academic services. 

Orders books and periodicals, oversees memberships and subscriptions.

Serves as public face of the Center, greeting and directing visitors, callers, and emailers. Receives and distributes mail and deliveries. Oversees ordering and maintaining of inventory of office supplies.

Arranges for repairs and maintenance as needed.

Assists the events coordinator with planning, preparing and supporting virtual and in person events. Orders food for office meetings and internal events (such as JEWG). Includes occasional evening and Sunday work.

Provides support to the Mandel Center’s SCRoLL Lab. Keeps track of student weekly hours and payments.

Provides light support for use of and troubleshooting office and computer technology. Sets up Zoom calls and basic A/V for video conferences and web meetings.

Assists budget manager with corporate credit card processing, including entering expense descriptions, allocating expenses to budget accounts, compiling expense reports, and follow up with merchants in the event of disputes or discrepancies.

Job Requirements:

Bachelor's degree in relevant field required; Master’s degree preferred.

3-5 years of related work experience. Management or leadership experience is

A strong interest in the field of teaching Hebrew as a second/foreign language

Outstanding organizational skills and strategic thinking abilities

Exceptional communication skills, including near-native writing and editing in both English and Hebrew

Commitment to Diversity, Equity, and Inclusion
Diversity, equity and inclusion are important values at Brandeis today and always have been for they are rooted in our founding as an institution. These values serve as a reminder for self-reflection, and a continuous call to grow for us as Brandeisans. Founded as a model institution for ethnic and religious pluralism, Brandeis University welcomes students, faculty, and staff of all nationalities, religions, and orientations. Moreover, social justice is central to the mission of Brandeis, which endeavors to foster a just and inclusive campus culture that embraces the evolving diversity of our larger society. Read more online about our Mission and Diversity Statements at Brandeis Mission and Diversity Statements.

If you are interested in a role and have relevant experience but your work history does not align perfectly with every qualification in the job description, we nevertheless encourage you to apply.