Administrative Assistant

2 weeks ago

Vancouver, United States Support For Early Learning & Families Full time
Description

Title: Birth -5 Administrative Assistant

Employment Status: Full Time | Schedule: School Year

FTE: 1.0/ 197 Days

FLSA Status: Non-Exempt

Reports to: Center Director

Offering New Employee Bonus of $300 to New Hires that can successfully complete onboarding and start before 09/01/2024. The bonus is paid after successful completion of 60 days of employment.

Benefits
  • Medical, Dental, Vision Insurance
  • 3 Personal Days and Sick Time accrual
  • Paid Holidays
  • Discounted child care
  • 401k with 2.5% match
  • Employee Assistance Program
  • $10,000 Basic Life Insurance
  • Quarterly passes to Columbia Sportwear and Adidas employee store
SELF Mission:

Support for Early Learning and Families (SELF) convenes and mobilizes partners and stakeholders throughout Southwest Washington to promote community awareness and advocacy for early learning, kindergarten readiness and school success for all children.

How do we do this? We work in partnership with the Educational Service District (ESD) 112 to staff and facilitate numerous childcare centers in the southwest Washington area. Our programs are designed to support children at ages ranging from birth, to preschool, to school age. We have program types to support children of all backgrounds and needs.

You may be wondering what joining our team really means for you. Aside from getting to play with children all day, you go home at the end of the day knowing that your work is directly impacting the lives of those children by readying them for school and enriching their lives. You'll be part of a team that values connection, accountability, and innovation. We pride ourselves on fostering a community that helps our mission by helping each other.

If you are passionate about uplifting young minds and wish to make an impact that expands outside of the classroom, we would love to have you join our team

General Description of Position:

Working as the Administrative Assistant for one of our preschool centers, you'll be the first face kids, parents, and families see when arriving at the center. That means that you'll get to create a positive experience for all visitors and make meaningful connections with them. In doing this it's important that you're able to maintain a high level of professionalism, confidentiality, and have empathy for all people regardless of background. Additionally, you'll work with computers to generate reports, answer phones, and assist the Center Director as needed. In short, you'll get to be the cog that helps keep the center running as intended, thus serving the children and their families.

Essential Functions
  • Serve as the face of the Center for families, children, and staff; provide a welcoming, professional experience to every individual.
  • Answer phones and front door promptly and courteously.
  • Greets visitors and ensures their questions and requests are met and proper sign in procedures are being followed; provide Center tours to potential families.
  • Set up, maintain, and audit child files; ensure procedures are followed when children leave the program.
  • Maintain all records for funding including CACFP, Procare verification daily and tracking, and entering trainings into ChildPlus.
  • Responsible for placing orders for supplies for the Center and teaching staff.
  • Provide oversight to attendance monitoring and share patterns with Center Director as needed.
  • Create, maintain, and follow up on health and safety checklists.
  • Schedule dental, vision, and hearing screenings for children and their families.
  • Provide classroom coverage for staff when back up is needed due to attendance and/or behavior concerns.
  • Submit and track all maintenance and IT requests for Center staff and FSSs.
  • Oversee immunization tracking for enrolled children and follow up with families as needed.
  • Run monthly reports from ELMS and ChildPlus and distribute data to specified parties.
  • Collect and track annual forms from families.
  • Serve as lead trainer for bus aides if present at your Center; ensure trainings are thorough and up-to-date.
  • Remain aware and up to date on changes in the Washington Administration Code.
  • Supports other centers with administrative duties as needed; may include training other administrative assistants or bus aides.
  • Maintains a clean and orderly office environment.
  • Performs other duties as requested.
Qualifications and Skills
  • 18 years of age or older.
  • High school diploma or GED.
Employment Requirements
  • Successful completion of a portable background check (PBC) and clearance through the Department of Children Youth and Families prior to working in program.
  • Participation in Washington's State Training and Registry System (STARS) program required.
  • Valid CPR/First Aid certification including child/infant prior to working in program.
  • Valid Food Handler's Card required prior to working in program.
  • Negative TB test completed within the previous twelve months prior to working in program.
  • Initial health exam completed by medical provider showing you are free from communicable diseases.
  • Documentation showing immunity to Measles, Mumps, & Rubella (MMR), either vaccination records or results of a Titer test prior to working in program.
  • Completion of HIV/Blood Borne Pathogens training prior to working in program.
Physical and Strength Demands
  • Requires the ability to move or traverse about inside the office to access file cabinets, office machinery, center activities, etc.
  • Moderate or frequent exposure to loud noises, outside weather elements, and temperature changes.
  • Lifting requirements include the ability to exert up to 50 pounds of force occasionally, 20 pounds of force frequently, and up to 10 pounds constantly to move objects including, the human body.
  • Job involves sitting, standing, walking, lifting, carrying, reaching, grasping, bending, stooping, crouching, pushing, and/or pulling. Position involves physical mobility with or without reasonable accommodation to perform essential functions of the job.
SELF is an Equal Opportunity Employer

Requirements
  • 18 years of age or older.
  • High school diploma or GED.

  • Administrative Assistant

    2 weeks ago

    Vancouver, Washington, United States Educational Service District 112 Full time

    Position Overview:In the role of Administrative Assistant, you will operate under the guidance of the Executive Director or Program Manager, utilizing your technical expertise to deliver comprehensive administrative and clerical support to Program Managers.Key Responsibilities:1. Provide essential secretarial services to enhance the efficiency of program...

  • Administrative Assistant

    2 months ago

    Vancouver, United States Cairn Partners Full time

    Job DescriptionJob DescriptionCairn Partners, a full-service business consulting agency, is seeking an organized and detail-oriented Administrative Assistant for our team at Evergreen Memorial Gardens. The successful candidate will be responsible for providing on-site administrative support to the Advance Planning team.ResponsibilitiesAssist Sales...

  • Administrative Assistant

    4 weeks ago

    Vancouver, United States Cairn Partners Full time

    Job DescriptionJob DescriptionCairn Partners, a full-service business consulting agency, is seeking an organized and detail-oriented Administrative Assistant for our team at Evergreen Memorial Gardens. The successful candidate will be responsible for providing on-site administrative support to the Advance Planning team.ResponsibilitiesAssist Sales...

  • Administrative Assistant

    4 weeks ago

    Vancouver, United States Cairn Partners Full time

    Job DescriptionJob DescriptionCairn Partners, a full-service business consulting agency, is seeking an organized and detail-oriented Administrative Assistant for our team at Evergreen Memorial Gardens. The successful candidate will be responsible for providing on-site administrative support to the Advance Planning team.ResponsibilitiesAssist Sales...

  • Administrative Assistant 4

    2 weeks ago

    Vancouver, United States Clark Regional Wastewater District Full time

    Salary: $30.56 - $39.95 Hourly Location : Vancouver, WA Job Type: Full-Time Job Number: 1034 Department: Administration Opening Date: 06/20/2024 DescriptionJOB SUMMARY: Clark Regional Wastewater District (District) seeks two Administrative Assistants to join their Administration team. The Administrative Assistants are responsible for providing complex,...

  • Administrative Assistant

    3 months ago

    Vancouver, United States AMS, Association Management Services.NW Full time

    Job DescriptionJob DescriptionJob Title: Association AdministratorJob Type: Full-timePay: $20-$22 per hourSchedule: M-F, 8:00 am - 5:00 pm. Flexible hours available after 90 days.Why Join AMS?Personal and Professional Growth – As the fastest growing HOA management company in the Pacific Northwest, AMS offers limitless growth potential to all employees....

  • Part-Time Administrative Assistant

    3 days ago

    Vancouver, Washington, United States FAIRWAY VILLAGE HOMEOWNERS ASSOCIAT Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as a Part-Time Office Assistant at Fairway Village Homeowners Association. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our team,...

  • Administrative Assistant

    3 days ago

    Vancouver, United States AMS, Association Management Services.NW Full time

    Job DescriptionJob DescriptionJob Title: Association AdministratorJob Type: Full-timePay: $20-$24 per hourSchedule: M-F, 8:00 am - 5:00 pm. Flexible hours available after 90 days.Why You Should Join AMSLimitless Growth Opportunities – AMS is the fastest-growing HOA management company in the Pacific Northwest, which means you’ll have ample room to grow...

  • Facilities Administrative Assistant-PT

    2 months ago

    Vancouver, Washington, United States SKH Full time

    Job DescriptionSKH seeks a part time facilities administrative assistant for our Vancouver, Washington location who will work closely with the Managing Shareholder. With thirty years serving the Northwest market, SKH represents family law and estate planning clients across four Oregon and SW Washington locations.Our ideal candidate is experienced in...

  • Training for Administrative Assistant: Develop Your Skills

    1 day ago

    Vancouver, Washington, United States Crimson Technologies Full time

    About the Role:Crimson Technologies is seeking a highly skilled and motivated Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our organization.Key Responsibilities:Provide administrative support to our team, including answering phone calls, responding to...

  • COVID-19 Infection Control Administrative Assistant

    2 weeks ago

    Vancouver, Washington, United States Clark County Full time

    Position Overview The Administrative Assistant II plays a crucial role in supporting the COVID-19 and Infection Prevention initiatives at Clark County Public Health (CCPH). This role primarily focuses on delivering exceptional customer service to both internal and external stakeholders by executing a variety of moderately complex administrative tasks that...

  • Administrative Coordinator

    3 days ago

    Vancouver, Washington, United States Support For Early Learning & Families Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Support For Early Learning & Families. As the first point of contact for families, children, and staff, you will provide a welcoming and professional experience to every individual.Key ResponsibilitiesServe as the face of the Center, providing a...

  • Administrative Coordinator

    3 minutes ago

    Vancouver, Washington, United States PeaceHealth Full time

    Job SummaryPeaceHealth is seeking an Administrative Specialist III for a Per Diem/Relief position. The salary range for this job opening at PeaceHealth is $20.65 – $30.97.Key ResponsibilitiesProvide diverse clerical and administrative support in various settings, including planning, organizing, and coordinating communications, presentations, spreadsheets,...

  • Administrative Coordinator

    2 days ago

    Vancouver, Washington, United States AMS, Association Management Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at AMS, Association Management Services. As an Association Administrator, you will play a critical role in supporting the day-to-day operations of our company.Key ResponsibilitiesCommunication and Correspondence: Engage in high-volume communication...

  • Healthcare Facility Administrator

    2 weeks ago

    Vancouver, United States Avamere Rehab of Cascade Park Full time

    Healthcare Facility Administrator:Discover the essential skills, experience, and qualifications required for success in this pivotal role.Licensing Requirements:Must hold a valid Nursing Home Administrator's license. An Assisted Living license is not applicable for this position.Compensation: $130,000 - $165,000Key Responsibilities:1. Strategically plan,...

  • Healthcare Facility Administrator

    2 weeks ago

    Vancouver, United States Avamere Rehab of Cascade Park Full time

    Healthcare Facility Administrator:Explore the essential qualifications, skills, and experience required for this pivotal role within our organization.Licensure Requirements:Must hold a valid Nursing Home Administrator's license. An Assisted Living license is not acceptable for this position.Compensation: $130,000 - $165,000Key Responsibilities:1....

  • Healthcare Facility Administrator

    2 weeks ago

    Vancouver, United States Avamere Rehab of Cascade Park Full time

    Nursing Home Administrator:Explore the essential skills, experience, and qualifications required for success in this pivotal role.Licensure Requirements:Must hold a valid Nursing Home Administrator's license. An Assisted Living license is not applicable for this position.Compensation: $130,000 - $165,000Key Responsibilities:1. Strategically plan, develop,...

  • Leasing Administrator

    1 month ago

    Vancouver, United States InterDent Service Corporation Full time

    InterDent is a well-established and growing organization supporting 2,100 employees and 170 dental offices across 8 western states under the brands including Gentle Dental, SmileKeepers, and Capitol Dental.At InterDent, our vision is to provide exceptional, lifelong, integrated oral healthcare services. We enhance the quality of our patients’ lives by...

  • Leasing Administrator

    1 month ago

    Vancouver, United States InterDent Service Corporation Full time

    InterDent is a well-established and growing organization supporting 2,100 employees and 170 dental offices across 8 western states under the brands including Gentle Dental, SmileKeepers, and Capitol Dental.At InterDent, our vision is to provide exceptional, lifelong, integrated oral healthcare services. We enhance the quality of our patients’ lives by...

  • Administrative Coordinator

    2 months ago

    Vancouver, United States Blaze Restoration Full time

    Job DescriptionJob DescriptionBlaze Restoration is seeking a dynamic and detail-oriented Administrative Coordinator to join our growing team. This is a starting position with significant room for growth and opportunities for commission. If you thrive in a fast-paced environment, are tech-savvy, and have a passion for organization and efficiency, we want to...