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HR Administrative/Receptionist

2 months ago

Albuquerque, United States Aerotek Full time
Job Title: HR Administrative/Receptionist (Part-Time)
Schedule is Flexible 3 days a week
Pay is $20 per hour

Job Description

FRONT DESK/RECEPTIONIST DUTIES:
•Answer incoming calls, greet visitors, and direct customers to desired person
•Check-in all visitors and maintain documentation & records of visits; provide appropriate badging requirements (US Visitor/Person vs Non-US Visitor/Person); provide documentation for non-US person to FSO
•Retrieve, open and distribute all mail daily
•Site Point of Contact for specific vendors (Cintas, Aramark, etc.)
•Scan all invoices to AP department (ones received via USPS mail); validate the accuracy of Cintas invoices for AP
OFFICE ADMINISTRATOR/ADMINISTRATIVE DUTIES:
•Provide back-up support to site General Manager/Vice President's Executive Assistant on an as-needed basis
•Manage Cintas shop coat service (order employee and visitor shop coats; distribute coats; maintain visitor and excess employee supply)
•Set-up and maintain meeting spaces for customers and/or visitors
•Order and manage supplies required for customer visits and employee events
•Manage stock of office supplies by ordering standard items; order special request items for employees
•Order and manage supply of conference room, breakroom and employee lunchroom 'kitchenware' items
•Own and manage online conference room calendars (via Outlook)
•Manage employee activity lists for special events
•Clean out workspaces of termed office employees; prepare for new employees
•Work with Facilities and IT Departments for specific requirements (new employees, terminations, special requests)
•Enter work tickets/work orders (Facilities and IT) as needed; follow up for timeline and completion
•Plan, order, set-up, tear down all monthly All-Employee lunches (when Revenue goal has been met)
•Manage and update CCTV content
•Update bulletin boards (Office and Production areas)
•Order and set-up for monthly employee birthday treats (dcor and food)
•Update and maintain intranet with employee birthdays, anniversaries and important information
•Clean, assign and maintain record of Production Employee lockers
•Maintain and manage supply of company-logo'd items
HR ADMINISTRATIVE DUTIES:
•Process paperwork for new hires as well as terminated employees and ensure documentation is properly maintained in employee files
•Maintain all employee paper, electronic and HRIS records
•Prepare all Day 1 items needed for New Employee Orientation
•Plan and organize HR-initiated special events. Includes but not limited to scheduling, sending reminders, ordering catering, and equipment rental
•Provide new employee names and milestone anniversaries for monthly All-Employee meeting
•Create and print Employee of the Month and milestone anniversary certificates for monthly All-Employee meeting
•Order employee trophies/awards
•Upload employee training documents into QCBD
Hard Skills
  • Minimum of 3-5 years administrative experience
Soft Skills
  • Ability to multitask & prioritize in a fast-paced manufacturing environment
  • Organized, self-motivated team player, able to work well under pressure
  • Effective communication and interpersonal skills to interact effectively with all levels of the organization as well as directly with key customer contacts
  • Exercises independent judgment within defined procedures and practices to achieve objectives
  • Self and Independent management of workload and business demand
Work Site

This is a fully on-site position in Albuquerque, New Mexico.
Work Environment

WORKING CONDITIONS:
While performing the duties of this job, the employee is regularly required to sit for prolonged periods. At times, the employee is regularly required to stand; walk; reach with hands and arms; and occasionally stoop and kneel. The employee must occasionally lift and/or move up to 10 pounds. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential and non-essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Schedule is Flexible 3 days a week.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry - from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.