Corporate Administrative Assistant

2 weeks ago


Albuquerque, United States Miller Bonded Inc. Full time
Job DescriptionJob Description

We are seeking a Corporate Administrative Assistant to join our locally-owned mechanical contractor team  Previous proven administrative support experience is required.

Responsibilities:

  • Answer and direct phone calls, manage incoming faxes, and perform receptionist responsibilities in a professional and friendly manner.
  • Organize, schedule and plan meetings; assist in event planning.
  • Develop and/or maintain filing system for tracking purposes and retrieval of records (database creation and maintenance). 
  • Maintain office supply closet;  to include ordering, maintaining and researching best pricing for office supplies.
  • Prepare pre-quals for our Estimating Department.
  • Facilitate the resources, team members, and documentation needed for key administrative projects; work in close liaison and provide administrative support to leadership team on special projects.
  • Oversee meeting logistics and preparation for leadership and management to include researching information for presentations, preparing presentation materials, distribution of such materials, etc.
  • Maintain/monitor social media presence; maintain website and intranet postings.
  • Scanning, filing, indexing.
  • Administer employee recognition program.

Qualifications:

  • Proven previous experience in administrative support
  • In depth understanding of MS Office Suite
  • Ability to organize daily workload by priorities
  • Ability to work independently
  • Ability to meet deadlines in a fast-paced quickly changing environment
  • Display a high level of professionalism (excellent written and verbal communication skills); ability to maintain confidentiality, deal with people tactfully and help establish strong internal and external relationships with positive communication skills.
  • Must possess outstanding organizational skills, time management skills and attention to detail to include anticipating management, meeting or even needs
  • Must be resourceful and well-versed in proactive decision making skills
Company DescriptionVery well-respected, established full-service mechanical contractor. Come work for a great locally-owned and growing company with an uncommon family-like atmosphereCompany DescriptionVery well-respected, established full-service mechanical contractor. Come work for a great locally-owned and growing company with an uncommon family-like atmosphere

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