Current jobs related to Executive Assistant - St Paul - Twin Cities PBS
-
Executive Assistant
1 month ago
St Paul, United States Vibrant-MD Full timeThe ideal candidate will provide top-level assistance for 2 doctor entrepreneurs. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Also, this individual should be able to draft documents and help the executive with any necessary meeting preparations, prepare presentations and possible...
-
Executive Assistant
3 weeks ago
St Paul, United States Addison Group Full timePosition: Executive AssistantLocation: St. Paul, MNTemp: 3+ monthsPay: 38-48/hrThe Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CFO. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment that is mission-driven, results-driven...
-
Executive Assistant
1 week ago
Saint Paul, Minnesota, United States Minnesota Department of Health Full timeJob SummaryAs an Executive Assistant at the Minnesota Department of Health, you will provide high-level administrative support to the Chief of Staff and Assistant Commissioners in the Executive Office. This role requires strong organizational skills, effective communication, and the ability to work independently with minimal supervision.Key...
-
Executive Assistant
2 months ago
Saint Paul, United States Sunlight Senior Living Full time $17 - $22Sunlight Senior Living is a mission-driven facility and is looking to add an Executive Assistant to the team to assist the management team. The Executive Assistant should be an individual who is detail-oriented, computer savvy, and has the ability to take initiative and follow through on projects. Additionally, the individual should be comfortable with a...
-
Executive Assistant
1 month ago
Saint Paul, Minnesota, United States Novel Energy Solutions LLC Full timeJob DescriptionThe Executive Assistant will provide high-level administrative support to the CEO, working in a hybrid environment of working with the CEO out of the company's St. Paul, Minnesota office, as well as remotely. The Executive Assistant will work closely with the Chief of Staff in coordinating activities among the executive team, prioritization of...
-
Executive Assistant
4 weeks ago
Saint Paul, Minnesota, United States Solventum Full timeJob Description:Executive Assistant (Solventum)At Solventum, we are committed to delivering innovative solutions that improve lives.We are seeking an experienced Executive Assistant to support our Business Development & Strategy team.The successful candidate will provide administrative support to three Vice Presidents, handling a wide range of tasks...
-
Executive Assistant
1 month ago
St. Petersburg, United States Bama Sea Products, Inc. Full timeCompany DescriptionBama Sea Products, Inc. located in St. Petersburg, FL, is the most diversified shrimp company in the United States. Quality is at the forefront of every decision made, and innovation is key to the success of the business.Role DescriptionThis is a full-time on-site role for an Executive Assistant at Bama Sea Products, Inc. The Executive...
-
Executive Assistant
1 month ago
St Petersburg, United States Bama Sea Products, Inc. Full timeCompany DescriptionBama Sea Products, Inc. located in St. Petersburg, FL, is the most diversified shrimp company in the United States. Quality is at the forefront of every decision made, and innovation is key to the success of the business.Role DescriptionThis is a full-time on-site role for an Executive Assistant at Bama Sea Products, Inc. The Executive...
-
Customer Success Executive
2 weeks ago
St Paul, United States Alight Full timeCustomer Success Executive Are you passionate about building relationships and ensuring company success? Do you love collaborating across teams to deliver customer success? Our Story At Alight, we believe a company's success starts with its people. At our core, we Champion People, help our colleagues Grow with Purpose and true to our name we encourage...
-
Executive Assistant
2 weeks ago
St Petersburg, United States The Florida Holocaust Museum Full timeABOUT THE MUSEUMThe Florida Holocaust Museum (The FHM) honors the memory of millions of innocent men, women and children who suffered or died in the Holocaust. One of the largest Holocaust museums in the country, The FHM is dedicated to teaching members of all races and cultures to recognize the inherent worth and dignity of human life in order to prevent...
-
Executive Assistant
1 week ago
St Louis, Missouri, United States Peoples Family of Corporations Full timeJob Title: Executive AssistantPeoples Family of Corporations is seeking an experienced Executive Assistant to provide administrative support to our Executive Vice President.Key Responsibilities:Schedule appointments and manage the Executive Vice President's calendarProvide administrative support, including preparing correspondence, reports, and...
-
Customer Success Executive
2 weeks ago
St Paul, United States Alight Full timeAre you passionate about building relationships and ensuring company success?Do you love collaborating across teams to deliver customer success? Our Story At Alight, we believe a company's success starts with its people. At our core, we Champion People, help our colleagues Grow with Purpose and true to our name we encourage colleagues to "Be Alight." Our...
-
Executive Assistant
1 week ago
St Louis, United States Infojini Inc Full timeThe Role:They provides services essential to the mission of the organization and the day to day operations. Provides executive level assistance to the Executive Vice President, CFO on various highly sensitive and confidential administrative functions including working with other DivisionsResponsibilities :·Provides a high level of executive administrative...
-
Executive Assistant
4 weeks ago
St Louis, Missouri, United States Altor Solutions Full timeJob SummaryThe Executive Assistant provides high-level administrative support to the executive leadership team by possessing exceptional organizational and time management skills. This role requires excellent oral and written communication skills, with a strong ability to anticipate and resolve problems proactively. The ideal candidate will demonstrate a...
-
Executive Assistant
4 weeks ago
St Louis, Missouri, United States Intoximeters Full timeExecutive Assistant Job DescriptionWe are seeking a highly skilled and detail-oriented Executive Assistant to provide exceptional support to our Executive Management team. As an Executive Assistant, you will be responsible for managing a wide range of administrative tasks, ensuring the office environment is organized, efficient, and professional.Key...
-
Executive Assistant
4 weeks ago
St Louis, Missouri, United States Altor Solutions Full timeJob Title: Executive AssistantJob SummaryThe Executive Assistant provides high-level administrative support to the executive leadership team, utilizing exceptional organizational and time management skills. This role requires excellent oral and written communication skills, as the Executive Assistant will serve as the primary point of contact for the...
-
Executive Assistant
2 weeks ago
St. Petersburg, United States Raymond James Full timeJob Summary:As a key member of the Raymond James team, this Executive Assistant will provide advanced, diversified, and confidential secretarial and administrative support to a senior executive. The ideal candidate will possess exceptional organizational skills, a high level of discretion, and the ability to work independently with minimal...
-
Executive Assistant
1 month ago
St Louis, Missouri, United States Rezilient Health Full timeAbout Rezilient HealthWe're a forward-thinking company that's revolutionizing the healthcare industry with our innovative approach to primary and multispecialty care. Our mission is to make access to quality care convenient, timely, and seamless.Our CloudClinics platform enables remote physicians and specialists to collaborate with onsite medics during...
-
Executive Assistant
3 days ago
St Louis, Missouri, United States Schnuck Markets Full timeJob SummaryThe Executive Administrator provides comprehensive support to executive leadership, managing administrative functions, coordinating schedules, and facilitating communication across the organization. This role requires professionalism, initiative, and the ability to handle multiple tasks simultaneously while maintaining a high standard of...
-
Executive Assistant
1 week ago
St Louis, Missouri, United States Intoximeters Full timeExecutive Assistant Job DescriptionWe are seeking a highly skilled and detail-oriented Executive Assistant to provide exceptional support to our Executive Management team. This is a full-time position that requires a strong ability to maintain confidentiality and discretion at all times.Key Responsibilities:Maintain executive communication and correspondence...
Executive Assistant
2 months ago
The Executive Assistant is a high-visibility, dynamic strategic partner who supports and represents the Chief Content Officer and Chief Advancement Officer internally and externally. They must have strong judgment, practice discretion, and possess significant initiative to manage a broad spectrum of activities and situations. The Executive Assistant will possess exceptional organizational skills, be able to anticipate needs, and thrive in a fast-paced environment. In addition to handling typical administrative tasks, this role will involve strategic problem-solving, leading special projects, and strive to create capacity and efficiencies for the Executives.
Hiring Rate: $32.00 to $35.00 per hour
Hybrid Work Environment: Candidates must live in or be willing to relocate to the Twin Cities Metro area.
MAJOR AREAS OF RESPONSIBILITY:
Productivity and Time Management (50% of time)
- Anticipate the needs of the CAO and CCO and proactively address issues before they arise.
- Coordinate internal and external meetings, travel arrangements, and meeting logistics for the CCO and CAO, and ensure that they are fully briefed for meetings and trips.
- Assist the CCO and CAO with correspondence and task management; anticipate upcoming tasks and deadlines, and ensure deadlines are met; and assist in prioritizing demands on the CCO and CAO's time.
- Organize critical information and make recommendations that allow the Executives to make informed decisions.
- Manage the CAO and CCO's schedules, while anticipating time management needs to ensure productivity.
- Act as a gatekeeper, screening calls and emails and responding on behalf of executives when necessary.
- Research, compile, and prepare briefings and materials for meetings and presentations, schedule pre-event briefing, planning, and preparation meetings with others as necessary.
- Operate as an extension of the Content and Advancement teams by anticipating needs, solving problems, and assisting with projects.
- Work collaboratively with team members to coordinate reporting, planning, and communications, as needed.
- Support the work of the CCO and CAO in managing their departments, including overseeing internal communications, organize project-focused work, and coordinate with external partners.
- Create and update Content tracking documents, production information, status reports, presentation decks, and other materials.
- Participate actively in planning and executing meetings, events, and board activity, board committee meetings, and the community advisory council.
- Support departmental leads, marketing, and other stakeholders to plan and execute events, as needed.
- Act as the eyes and ears of the departments to ensure issues are quickly raised and help facilitate resolutions in a manner that makes the most strategic, productive, and efficient their time.
- Provide support and coordination for premieres, screenings, and other events.
- Coordinate TPT's content submission process, sorting submissions, and managing communications both internally and externally.
- Provide support for effective board, committee, senior leadership, departmental, and external meetings by scheduling, coordinating logistics, facilitating conferencing technology, developing agendas, drafting minutes, and documenting and implementing follow up.
- Coordinate logistics and agendas for departmental meetings, and off-sites.
- Work closely and effectively with the senior leadership team, and the Executive Assistant to the CEO, to inform and coordinate upcoming commitments and responsibilities.
- Manage expense processing for all expenses, including the management of Concur receipts, and report submissions.
- Assist in overseeing departmental budgets, forecasting processes.
- Manage timecards and time off requests for direct reports of the CCO and CAO.
- Complete other projects as assigned.
- Develop, refine, and streamline processes to ensure smooth operations and create capacity for the CAO and CCO.
- Participate and support organization-wide activities, events, and priorities.
- Provide backup for CEO's Senior Executive Administrator.
- 5 years of experience supporting organizational executives, with 2+ years in a senior administrator/executive assistant role.
- High School diploma or equivalent experience.
- 10 years of experience supporting organizational executives.
- Bachelor's Degree
- Experience with CRMs, and Air Table, or other project tracking tools.
- Experience working in media environment.
- Exceptional organizational, problem-solving, and decision-making skills.
- Exceptional written, verbal, and interpersonal communications skills that instill confidence and trust
- Proficient in Microsoft Office Suite, Teams, OneDrive and Zoom, and an aptitude to learn new technologies.
- Ability to handle multiple projects simultaneously with precision and detail.
- Ability to take ownership of issues/projects and develop action plans
- Ability to comfortably work with financial reports and perform routine analysis.
- Experience handling confidential and sensitive information with discretion.
- Commitment to advancing Inclusion, Diversity, Equity and Accessibility (IDEA) priorities within the organization.
- Ability to travel periodically to locations in the greater metro area.
- Ability to work periodically outside of normal business hours in order to accommodate early morning and evening events.
- Commitment to advancing Inclusion, Diversity, Equity and Accessibility (IDEA) priorities within the organization
- Previous experience maintaining complex calendars and coordinating meetings/event.
- Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision.
- Ability to judge the relative importance of issues and act independently to address them, applying the appropriate level of urgency and drive to achieve results.
- Ability to keep calm under pressure, prioritize and manage multiple and sometimes competing tasks, and multi-task
- Tact, poise, professionalism, diplomacy, and a good sense of humor; the ability to work with a team and to interact with people from all walks of life.
- Commitment to the mission and values of Twin Cities PBS.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
