Executive Assistant

3 days ago

St Louis, Missouri, United States Altor Solutions Full time
Job Summary

The Executive Assistant provides high-level administrative support to the executive leadership team by possessing exceptional organizational and time management skills. This role requires excellent oral and written communication skills, with a strong ability to anticipate and resolve problems proactively. The ideal candidate will demonstrate a high level of attention to detail, a positive attitude, and a strong work ethic.

Key Responsibilities
  • Manage executive calendars and contacts, ensuring accuracy and timeliness.
  • Receive and route incoming calls, arrange callbacks, and provide back-up materials as needed.
  • Receive and greet visitors in a professional manner, directing them to the appropriate individual and assisting with their needs.
  • Make travel arrangements, both domestic and international, with attention to logistics and prepare subsequent expense reports.
  • Manage travel vendors and provide monthly travel and expense reporting.
  • Coordinate and manage meetings and events, anticipating project needs and budgets.
  • Assist with projects and assume project-management responsibility as needed.
  • Establish and maintain relationships with executive leadership team members, managers, and their teams to foster positive interactions.
  • Create, consolidate, and standardize PowerPoint presentations for Operating Board and Board of Director meetings.
  • Produce, edit, and distribute letters, memoranda, reports, presentations, and graphics using various software products.
Requirements

To perform this job successfully, the ideal candidate will possess:

  • A minimum of 5-7 years of senior leadership support/executive assistant experience.
  • A high school diploma is required; an Associate degree in business from an accredited college or university or equivalent experience is preferred.
  • Proficiency in Microsoft Office, including MS Word, Excel, Outlook, Teams, and PowerPoint.
Competencies

The successful candidate will demonstrate the following competencies:

  • Integrity: Behaves in an honest, fair, and ethical manner, with a strong commitment to confidentiality and professionalism.
  • Teamwork: Capable of working collaboratively with all levels of employees, with excellent communication and interpersonal skills.
  • Accountability: Takes personal responsibility for the quality and timeliness of work, with a strong ability to prioritize tasks and manage multiple projects.
  • Problem Resolution: Demonstrates the ability to effectively problem-solve and set priorities, with a strong ability to communicate complex ideas clearly and concisely.
  • Communication: Creates an environment of open communication, with excellent written and verbal communication skills.
  • Job Knowledge: Demonstrates relevant job knowledge and essential skills, with a strong ability to adapt to changing priorities and deadlines.
  • Continuous Improvement: Consistently finds ways to improve methods, processes, and procedures, with a strong ability to identify and implement process improvements.
  • Initiative: Ability to assess and initiate tasks independently, with a strong ability to manage resources and prioritize tasks.
  • Planning & Organizing: Manages resources to ensure work is completed timely and accurately, with a strong ability to prioritize tasks and manage multiple projects.

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