Executive Assistant

4 weeks ago


Saint Paul, Minnesota, United States Minnesota Department of Health Full time
Job Summary

As an Executive Assistant at the Minnesota Department of Health, you will provide high-level administrative support to the Chief of Staff and Assistant Commissioners in the Executive Office. This role requires strong organizational skills, effective communication, and the ability to work independently with minimal supervision.

Key Responsibilities
  • Manage assigned tasks and projects with attention to detail and a focus on quality.
  • Establish and maintain policies, procedures, and processes to ensure efficiency and effectiveness.
  • Provide administrative support to the Commissioner's Assistant and Executive Office Suite as needed.
  • Serve as Telecom Representative for the Executive Office to facilitate daily access to business-critical data and communication tools.
Requirements
  • Three years of executive assistant or office manager experience supporting multiple sector managers.
  • Ability to multi-task, organize, prioritize work, and meet demands of workload with interruptions.
  • Effective communication skills, including the ability to draft, review, and edit correspondence.
  • Advanced proficiency in the use of technology and business software, including Microsoft Office Suite and SharePoint.
Preferred Qualifications
  • Two years of experience supporting C-Suite executives (CEO, CFO, COO, or CIO).
  • Knowledge of state government and policies, particularly as it pertains to the administration and executive-level coordination of the Commissioner's Office.
  • Knowledge of the MDH's organization structure, policies, and procedures, mission, and goals, legislative process, program budgets, as well as laws and regulations governing department functions and personnel.
What We Offer
  • A competitive salary range of $25.73 - $35.69 per hour, or $53,724 - $74,520 per year.
  • A comprehensive benefits package, including paid vacation and sick leave, 12 paid holidays per year, and low-cost medical, dental, and vision plans.
  • Opportunities for professional growth and development, including training, classes, and professional development.


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