Executive Assistant

21 hours ago

Saint Paul, Minnesota, United States Novel Energy Solutions LLC Full time
Job Description

The Executive Assistant will provide high-level administrative support to the CEO, working in a hybrid environment of working with the CEO out of the company's St. Paul, Minnesota office, as well as remotely. The Executive Assistant will work closely with the Chief of Staff in coordinating activities among the executive team, prioritization of tasks, and tracking of task completion.

Key Responsibilities
  • Provides high-level administrative support and assistance to the CEO.
  • Works closely with the Chief of Staff to prioritize tasks and execute a wide range of activities throughout the company.
  • Calendar management, booking meetings and deconflicting scheduling with internal and external parties.
  • Plan, coordinate, and ensure the CEO's schedule is followed and respected. Provide a "gatekeeper" role, creating win-win situations for direct access to the CEO's time.
  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
  • Arranges travel and accommodation.
  • Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Be present during working hours in the office as much as possible when the CEO is in the office.
  • Performs additional duties as assigned by executives.
  • Performs other related duties as assigned.
Requirements
  • High school diploma required; Bachelor's degree in Business Administration or related field preferred.
  • At least 4 years of related experience required.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Able to type minimum of 50 words per minute.
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Benefits
  • Medical and Dental, Vision, FSA/HSA, company paid disability and life insurance, 401(k) retirement savings, generous paid time off and holidays.

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