Executive Assistant

14 hours ago

St Louis, Missouri, United States Intoximeters Full time
Executive Assistant Job Description

We are seeking a highly skilled and detail-oriented Executive Assistant to provide exceptional support to our Executive Management team. As an Executive Assistant, you will be responsible for managing a wide range of administrative tasks, ensuring the office environment is organized, efficient, and professional.

Key Responsibilities:
  • Maintain confidentiality and discretion at all times.
  • Support and maintain executive communication and correspondence files, creating letters, emails, memos, forms, or other documents, and proofreading and editing correspondence.
  • Prepare material for meetings and presentations.
  • Maintain company historical records, technical document library, regulatory approvals, instrument test reports, Confidentiality and Non-Disclosure Agreements, attorney/legal files, and expenses.
  • Maintain Patents and Trademarks and ensure timely renewal.
  • Maintain FDA registration and ensure annual renewal.
  • Maintain and update instrument manuals, building and maintaining a version-controlled database.
  • Receive, distribute, and maintain a database of technical documents received from manufacturing partners.
  • Provide senior-level management support, other department managers, and staff, as needed.
  • Assist the Technical/Engineering Department with the Project Management process.
  • Take minutes and transcribe material, as requested.
  • Review bids, contracts, and marketing materials for accuracy.
  • Use of Customer Relationship Management (CRM) platform, as needed.
  • Coordinate travel arrangements, including lodging, preparation of itineraries, visas, passports, and expense reports.
  • Assist in coordinating company-sponsored events.
  • Perform other duties as assigned.
Qualifications:
  • BA/BS Degree in Business preferred.
  • Critical thinking, analytical, problem solver, good memory recall.
  • Excellent organizational skills and discretionary judgment.
  • Strong attention to detail.
  • Professional verbal and written communication, using excellent grammar, spelling, and proofreading skills.
  • Consistent, timely, and accurate status reporting.
  • Strong desire to work in a team environment.
  • Ability to understand and anticipate the needs of the team.
  • Ability to accept and take on responsibility.
  • Proficient in MS Office Suite and email management.
  • Experience with CRM systems is preferred, but not required.
  • Some knowledge of Copyrights, Patents, and Trademarks, is a plus.
  • ISO and/or FDA Regulation experience is a plus.
  • 5+ years' relevant experience.

Intoximeters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are committed to creating a diverse and inclusive workplace.

We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request accommodation.

Intoximeters participates in E-Verify to confirm the employment eligibility of all new employees. For more information, please visit the U.S. Citizenship and Immigration Services (USCIS) E-Verify website.

  • Executive Assistant

    3 days ago

    St Louis, Missouri, United States Altor Solutions Full time

    Job SummaryThe Executive Assistant provides high-level administrative support to the executive leadership team by possessing exceptional organizational and time management skills. This role requires excellent oral and written communication skills, with a strong ability to anticipate and resolve problems proactively. The ideal candidate will demonstrate a...

  • Executive Assistant

    4 days ago

    St Louis, Missouri, United States Altor Solutions Full time

    Job Title: Executive AssistantJob SummaryThe Executive Assistant provides high-level administrative support to the executive leadership team, utilizing exceptional organizational and time management skills. This role requires excellent oral and written communication skills, as the Executive Assistant will serve as the primary point of contact for the...

  • Executive Assistant

    7 days ago

    St Louis, Missouri, United States Rezilient Health Full time

    About Rezilient HealthWe're a forward-thinking company that's revolutionizing the healthcare industry with our innovative approach to primary and multispecialty care. Our mission is to make access to quality care convenient, timely, and seamless.Our CloudClinics platform enables remote physicians and specialists to collaborate with onsite medics during...

  • Senior Executive Assistant

    1 month ago

    St Louis, Missouri, United States EBS Recruiters LLC Full time

    Position OverviewThe Executive Administrator plays a crucial role in ensuring the smooth operation of executive functions within EBS Recruiters LLC. This position requires a proactive individual who can manage various administrative tasks effectively.Key Responsibilities:Calendar Management: Oversee and prioritize executive calendars, ensuring efficient...

  • Executive Kitchen Assistant

    3 weeks ago

    St Louis, Missouri, United States Hi-Pointe Drive-In Full time

    About the RoleThe Executive Kitchen Assistant at Hi-Pointe Drive-In is a key member of our culinary team, responsible for assisting in the management of our kitchen operations and leading a team of high-performing kitchen staff. This role requires a high level of accountability, a genuine passion for delivering exceptional customer experiences, and the...

  • Executive Assistant

    4 weeks ago

    St Louis, Missouri, United States LMR Technical Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our team at LMR Technical Group. The successful candidate will be responsible for providing a wide range of administrative services, including:Key ResponsibilitiesProviding administrative support to senior management and other staff...

  • Executive Chef Assistant

    3 weeks ago

    St Louis, Missouri, United States Compass Group Equity Partners Full time

    About the RoleMorrison Healthcare, a leading national food and nutrition services company, is seeking a highly skilled and experienced Sous Chef to join our team. As a key member of our culinary department, you will be responsible for the successful operation of our food service operations, ensuring high-quality meals and exceptional guest experiences.Key...

  • Executive Chef Assistant

    3 weeks ago

    St Louis, Missouri, United States Compass Group, North America Full time

    About the RoleWe are seeking a highly skilled Sous Chef to join our culinary team at Compass Group, North America. As a key member of our kitchen staff, you will be responsible for assisting the Executive Chef in preparing and cooking high-quality meals.Key ResponsibilitiesAssist the Executive Chef in menu planning, food preparation, and...

  • Executive Chef Assistant

    1 day ago

    St Louis, Missouri, United States YELLOW BELLY, LLC Full time

    About YellowbellyYellowbelly is a locally-owned, independent, small business that prides itself on exceptional service in a professional environment.Job DescriptionWe are seeking a highly skilled and experienced Sous Chef to join our team. As a key member of our kitchen staff, you will assist our Executive Chef in all levels of service and management.Key...

  • Executive Chef Assistant

    6 days ago

    St Louis, Missouri, United States YELLOW BELLY, LLC Full time

    Sous Chef Job DescriptionYellowbelly's kitchen is seeking a highly skilled and experienced Sous Chef to join our team. As a key member of our culinary team, you will assist our Executive Chef in all aspects of kitchen operations, including menu planning, inventory management, and staff supervision.Key Responsibilities:Assist the Executive Chef in expediting...

  • Executive Chef Assistant

    1 week ago

    St Louis, Missouri, United States 21c Museum Hotels Full time

    {"h1": "Sous Chef Job Description at 21c Museum Hotels", "p": "At 21c Museum Hotels, we are seeking a highly skilled and experienced Sous Chef to join our culinary team. As a key member of our kitchen staff, you will be responsible for ensuring the smooth operation of our restaurant and maintaining the highest standards of quality and service.", "ul":...

  • Executive Chef Assistant

    5 days ago

    St Louis, Missouri, United States Compass Group Equity Partners Full time

    Job SummaryWe are seeking a highly skilled Sous Chef to join our team at Compass Group Equity Partners. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in preparing and cooking high-quality foods, while ensuring exceptional customer service and maintaining a clean and safe kitchen environment.Essential Duties...

  • Executive Administrative Assistant, Operations

    3 weeks ago

    St Louis, Missouri, United States Saint Louis Public Schools Full time

    Job DescriptionPosition Title: Executive Administrative Assistant- Operations DepartmentPayroll/Personnel Type: 12Job #: XXXXReports to: Chief Operations Officer/Assigned DesigneeShift Length: 8 Hours a DayUnion Eligibility: Not EligiblePosition Summary:The Executive Administrative Assistant to the Chief Operations Officer performs a variety of technical and...

  • Executive Administrative Assistant

    7 days ago

    St Louis, Missouri, United States Saint Louis Public Schools Full time

    Job Title: Executive Administrative Assistant - OperationsJob Summary:The Executive Administrative Assistant to the Chief Operations Officer provides high-level administrative support to the Chief Operations Officer and the Operations Department. This role requires a strong ability to work independently, handle day-to-day operations, and communicate...

  • Executive Chef Assistant

    2 days ago

    St Louis, Missouri, United States Compass Group Equity Partners Full time

    Job SummaryWe are seeking a highly skilled Sous Chef to join our team at Compass Group Equity Partners. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in preparing and cooking high-quality foods, while ensuring exceptional customer service and maintaining a clean and safe kitchen environment.Essential Duties...

  • Executive Administrative Assistant

    1 week ago

    St Louis, Missouri, United States Saint Louis Public Schools Full time

    Job Title: Executive Administrative Assistant - Operations DepartmentJob Summary:The Executive Administrative Assistant to the Chief Operations Officer provides high-level administrative support to the Operations Department at Saint Louis Public Schools. This role requires a highly organized and detail-oriented individual with excellent communication and...

  • Portfolio Trading Manager

    4 weeks ago

    St Louis, Missouri, United States Keller Executive Search Full time

    Job DescriptionWe are seeking a highly skilled Portfolio Trading Manager to join our team at Keller Executive Search. As a key member of our organization, you will be responsible for the daily management and oversight of our clients' managed accounts and associated portfolios.Key Responsibilities:Trading Function Oversight: Proactively oversee all trading...

  • Executive Administrative Assistant II

    1 month ago

    St Louis, Missouri, United States Arizona Official Website of State of Arizona Full time

    Position Overview: The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is in search of a highly organized and versatile individual to fulfill the role of Executive Administrative Assistant. This position is responsible for providing comprehensive secretarial and administrative support to the unit manager. Key Responsibilities: Conducts...

  • Account Executive

    6 days ago

    St Louis, Missouri, United States Audacy Full time

    Job Title: Account ExecutiveAudacy is seeking an experienced Account Executive to join our team. As an Account Executive, you will be responsible for developing and selling advertising and marketing campaigns to new and existing clients.Responsibilities:Drive game-changing results by identifying and developing customized solutions for clients.Utilize...

  • Sales Executive

    7 days ago

    St Louis, Missouri, United States Yash Technologies Full time

    Position Overview:We are seeking a highly motivated and results-driven individual to join our team as a Sales Executive in the IT consulting industry. As a Sales Executive, you will play a vital role in generating new business opportunities and driving revenue growth for our organization.You will work closely with the sales team, assisting in the development...