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Administrative Assistant

2 months ago

Orlando, United States Visium Resources Full time

11133

Introduction

Visium Resources has been asked to identify qualified candidates for these Administrative Assistant positions located in Orlando, FL. These positions are contract hire opportunities which are expected to be on-site for a minimum duration of one year.

Summary

The Administrative Assistants will provide administrative support and assistance to management and/or professional staff. Assignments may involve conducting research and compiling data or administering technical systems. Work is performed under the direct supervision of a manager and is reviewed through meetings, conferences, reports, and results achieved.

Job Description

  • Maintains records within the organization's current software.
  • Manage both hard copy and electronic files.
  • Track and support coordination with teams
  • Tracks all assigned projects through the current project tracking system.
  • Assists with the preparation of meetings and take notes during meetings, including sending out follow up reminders.
  • Communicates and tracks real estate transactions (including fee simple, easements, releases, leasing and/or subordinations) with sellers, attorneys, associations, consultants, and other governmental agencies.
  • Assist in securing documents necessary to complete assigned projects.
  • Tracks, maintains, and monitors project files, information, project reports, contact records, instruments and contract provisions.

Qualified candidates would have the following

  • Project management skills (preferred)
  • Detail oriented, ability to plan, organize and coordinate work projects.
  • Experience with or the ability to learn basic real estate transactions.
  • Strong written and verbal communication skills.
  • Ability to manage competing priorities, work well under pressure, and remain flexible to constantly changing schedules and demands.
  • Ability to support the organization's preferences and priorities.
  • Experience with Microsoft Office suite.
  • Experience with or the ability to learn (within 6 months of hire) in-house software.
  • Ability to lift file boxes weighing up to 35 pounds.
  • Ability to type at the rate of forty (40) correct words per minute.
  • Graduation from high school or equivalent and four years of administrative experience; or an
  • equivalent combination of relevant education and experience.