Senior Administrative Assistant

9 hours ago

Orlando, Florida, United States Aechelon Technology Full time
Job Title: Senior Administrative Assistant

Aechelon Technology, Inc. is a leading producer of 3D simulator content, including Geospecific visual/sensor databases and realistic 3D models. We seek individuals who share our passion for real-time computer graphics and commitment to our mission of helping make our Nation's pilots safer.

Job Summary:

The Senior Administrative Assistant will provide administrative support to the Program Operations team, assisting with customer quote and proposal preparation, data entry, and office management functions. The ideal candidate will have excellent verbal and written communication skills, proficiency in Microsoft Office, and experience working in an administrative capacity.

Key Responsibilities:
  • Provide administrative support to the Program Operations team
  • Assist with customer quote and proposal preparation
  • Enter and import data for the Company's new business forecasting and project management tools
  • Maintain data integrity and accuracy for the Company's new-business forecasting tool
  • Perform office management functions, including coordinating office meetings and demos, facilitating customer visits, and providing support during these functions
  • Assist with facility management functions, including ordering supplies, interfacing with vendors, and maintaining visitor logs
  • Record and publish meeting minutes and status updates for recurring team meetings
  • Assist with the creation and update of proposal Requirement Traceability Matrices (using Microsoft Excel)
  • Maintain an inter-departmental calendar for Program Operations and Business Development
  • Communicate with other departments to update and maintain integrity and accuracy of documentation, invoicing, forecasting, and program management
  • Assist with the update and maintenance of ISO 9001:2015 documentation and procedures
  • Perform Internal ISO Quality Audits and create audit reports
Requirements:
  • Experience working in an MS Windows-based environment
  • Proficiency in Microsoft Office, with a focus on Excel and Word
  • Excellent verbal and written communication skills - Grammar skills are paramount
  • Detail-oriented and strong organizational skills
  • Ability to multi-task and switch between tasks quickly and efficiently
  • Must be flexible and be able to prioritize tasks
  • Ability to work independently
  • 5+ years working in an administrative capacity
What We Offer:

Aechelon Technology offers a competitive compensation package, including a base salary, company performance-based profit sharing, 401k, and 100% employer-paid health benefits. We are an equal opportunity employer and are committed to providing access and opportunities to individuals with disabilities.

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