Records Specialist

4 weeks ago

Oak Ridge, United States Management Solutions Full time
Who we need...
Management Solutions is seeking a Records Specialist to join our Oak Ridge team. Who we are...
Management Solutions is a national award-winning management consulting firm that specializes in delivering project management solutions for projects vital to our national security. We specialize in project strategy and execution, energy technical support services, predictive project management systems, environmental services, and advanced data analytics. We deliver simple, innovative solutions to complex problems facing our federal customers. Founded in 2002, MSLLC has been named Small Business of the Year by the U.S. Small Business Administration, the Department of Energy and the Oak Ridge National Laboratory. MSLLC has also been recognized as one of the Top Employers in the Greater Knoxville area.

The Records Specialist will be responsible for the following
  • Migrate internal documents to shared drives
  • Process all correspondence (hardcopy and electronic), which includes scanning, inputting into a data system, delivering correspondence via email and/or hand carry depending on the set media
  • Determine if incoming correspondence requires an action and enter action tracking system
  • Records Disposition -disposal or retirement to the National Archives and Records Administration (NARA)
  • Provide central reproduction services including operating reproduction machines
  • Provide courier services for pickup and delivery of documents to the federal stakeholders within local area (approximately 0.5 miles from work location) daily if required.
What you will need...
  • High School diploma required
  • Associate degree preferred
  • 2-5 years of administrative support work experience
  • Proficient user of Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
  • Familiarity with Microsoft SharePoint applications and Microsoft TEAMS, preferred
  • Must be detail-oriented and a team player
  • Strong verbal and written communication skills

Location:
  • Hybrid Work Schedule - Monday & Friday remote, Tuesday - Thursday in Oak Ridge office

Benefits include:
  • Medical, Rx, Dental & Vision Insurance
  • PTO & Company Paid Holidays
  • Position may be eligible for a discretionary variable incentive bonus
  • Parental Leave
  • 401(k) Retirement Plan
  • Basic Life & Supplemental Life
  • Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
  • Short-Term Disability
  • Skills Development & Certifications
  • Employee Referral Program
  • Corporate Sponsored Events & Community Outreach


Disclaimer:
This job description is intended to convey information essential to understanding the scope of the position and is not a complete list of skills, efforts, duties, responsibilities or working conditions associated with it.

Management Solutions LLC is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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