Administrative Support Specialist

2 days ago


Oak Ridge, Tennessee, United States Management Solutions Full time
Job Summary:

Management Solutions is seeking a skilled Records Specialist to join our team in Oak Ridge. As a Records Specialist, you will be responsible for maintaining and organizing our internal documents, ensuring they are easily accessible and compliant with regulations. This role requires strong organizational skills, attention to detail, and the ability to work independently. If you have experience in administrative support and are looking for a challenging role, we encourage you to apply.

Key Responsibilities:
  • Migrate internal documents to shared drives and ensure they are properly labeled and organized.
  • Process all correspondence, including scanning, inputting into a data system, and delivering via email or hand carry.
  • Determine if incoming correspondence requires an action and enter it into our action tracking system.
  • Manage records disposition, including disposal or retirement to the National Archives and Records Administration (NARA).
  • Provide central reproduction services, including operating reproduction machines.
  • Provide courier services for pickup and delivery of documents to federal stakeholders within the local area.

Requirements:
  • High School diploma required; Associate degree preferred.
  • 2-5 years of administrative support work experience.
  • Proficient user of Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
  • Familiarity with Microsoft SharePoint applications and Microsoft TEAMS, preferred.
  • Must be detail-oriented and a team player with strong verbal and written communication skills.

Benefits:
  • Medical, Rx, Dental & Vision Insurance.
  • PTO & Company Paid Holidays.
  • Position may be eligible for a discretionary variable incentive bonus.
  • Parental Leave.
  • 401(k) Retirement Plan.
  • Basic Life & Supplemental Life.
  • Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts.
  • Short-Term Disability.
  • Skills Development & Certifications.
  • Employee Referral Program.
  • Corporate Sponsored Events & Community Outreach.


  • Oak Ridge, Tennessee, United States Teledyne Technologies Full time

    Job SummaryWe are seeking a highly skilled Administrative Support Specialist to join our team at Teledyne Technologies. This role will provide administrative support to our executives and managers, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to executives and managers, including preparing correspondence,...


  • Oak Ridge, Tennessee, United States Oak Ridge School District Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Oak Ridge School District. The successful candidate will provide administrative support to the principal and other staff members, ensuring the smooth operation of the office. Key Responsibilities: Provide exceptional customer service to...


  • Oak Ridge, Tennessee, United States New York Cancer & Blood Specialists Full time

    Administrative Assistant to the Executive AssistantRidge, NYNew York Cancer & Blood Specialists (NYCBS) fosters an environment where passionate professionals thrive.Our 200+ oncologists, hematologists, and staff across 25 locations are united by a mission:Redefining what's possible against cancer and blood disorders. With cutting-edge treatments,...


  • Oak Ridge, Tennessee, United States Bechtel Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our team. The successful candidate will be responsible for performing a variety of administrative tasks, including formatting and distributing correspondence, reports, and forms, as well as coordinating travel arrangements and preparing expense...


  • Oak Ridge, Tennessee, United States Boston Government Services, LLC Full time

    Job SummaryBoston Government Services, LLC is seeking an experienced Administrative Assistant to support our clients in Oak Ridge, TN. As a key member of our team, you will play a vital role in preparing and processing records for conversion to an electronic format.Key Responsibilities:Search, locate, retrieve, and deliver records or information through...


  • Oak Ridge, Tennessee, United States NANA Regional Corp Full time

    Job SummaryNANA Regional Corp is seeking a highly motivated and detail-oriented Administrative Specialist IV to join our team. This full-time support position will work alongside the Documents & Records Management organization, specifically the Records Management department.Key ResponsibilitiesSearch, locate, retrieve, and deliver records or information...


  • Oak Ridge, Tennessee, United States NANA Regional Corp Full time

    Job SummaryWe are seeking an experienced Administrative Specialist III to join our team at NANA Regional Corp. This full-time support position will work alongside the Documents & Records Management organization, specifically the Records Management department.Key ResponsibilitiesSearch, locate, retrieve, and deliver records or information through established...


  • Oak Ridge, Tennessee, United States ORNL Federal Credit Union Full time

    Job Title: Secondary Marketing SpecialistORNL Federal Credit Union is seeking a highly skilled Secondary Marketing Specialist to join our team. As a key member of our lending department, you will be responsible for developing and executing a comprehensive pricing strategy across all lending verticals.Key Responsibilities:Develop and maintain a robust pricing...


  • Oak Ridge, Tennessee, United States HealthCare Support Full time

    Nuclear Medicine Technologist Job OpportunityWe are seeking a skilled Nuclear Medicine Technologist to join our team at HealthCare Support. As a trusted partner to top healthcare organizations, we provide national healthcare and medical recruiting services with the highest degree of success.Job SummaryThis 13-week contract position is located in LaFollette,...


  • Oak Ridge, Tennessee, United States Strata-G LLC Full time

    Job Title: Project Controls SpecialistWe are seeking an experienced Project Controls Specialist to join our team at Strata-G LLC.About the Role:The successful candidate will be responsible for supporting the Earned Value Management System (EVMS) and Project Controls System. They will perform cost estimating, analysis, and control activities, as well as...


  • Oak Ridge, Tennessee, United States Raytek Federal Corporation Full time

    Project Management SpecialistRayTek Federal Corporation is seeking a highly skilled Project Management Specialist to join our team at the National Security Sciences Directorate within the Oak Ridge National Laboratory.This is a challenging opportunity for a professional with a strong background in project management to lead and manage projects from...


  • Oak Ridge, Tennessee, United States ASRC Industrial Services (AIS) Full time

    Job Title: Senior Contracts SpecialistWe are seeking a highly skilled Senior Contracts Specialist to join our team at ASRC Industrial Services (AIS). This role will be responsible for managing and administering contracts, ensuring compliance with federal regulations and company policies.Key Responsibilities:Compile and issue Request for Proposal and Request...


  • Oak Ridge, Tennessee, United States Covenant Health Full time

    Job SummaryWe are seeking an experienced and skilled Administrative Supervisor to join our team at Methodist Medical Center of Oak Ridge. As a key member of our nursing administration team, you will be responsible for providing leadership and direction to our nursing staff, ensuring the delivery of high-quality patient care and promoting a positive work...


  • Oak Ridge, Tennessee, United States HealthCare Support Full time

    Job Title: Physical Therapist Travel JobWe are seeking a highly skilled Physical Therapist to join our team for a travel assignment in LaFollette, Tennessee.Job Summary:This is a 13-week contract opportunity with a reputable healthcare organization. As a Physical Therapist, you will be responsible for providing high-quality patient care and working...


  • Oak Ridge, Tennessee, United States Genie Healthcare Full time

    Job Title: Travel Nurse ICU SpecialistGenie Healthcare is seeking a skilled Travel Nurse ICU Specialist to join our team in Oak Ridge, Tennessee.Job Summary:We are looking for a highly motivated and experienced Travel Nurse ICU Specialist to provide high-quality patient care in our Intensive Care Unit. The ideal candidate will have a strong background in...


  • Oak Ridge, Tennessee, United States Raytek Federal Corporation Full time

    Project Management SpecialistRayTek Federal Corporation is seeking a highly skilled Project Management Specialist to join our team at the National Security Sciences Directorate within the Oak Ridge National Laboratory.Key Responsibilities:Develop and maintain project schedules and costs, ensuring control over project scope and resources.Establish and...


  • Oak Ridge, Tennessee, United States Raytek Federal Corporation Full time

    At RayTek Federal Corporation, we are seeking a skilled Project Management Specialist to join our team at the National Security Sciences Directorate at ORNL.This is a unique opportunity to work with a Woman Owned Small Business (WOSB) that provides IT and Administrative support services to the Federal and Commercial market.The successful candidate will be...


  • Oak Ridge, Tennessee, United States Edward Jones Full time

    About the RoleWe are seeking a highly skilled and motivated Branch Office Administrator to join our team at Edward Jones. As a key member of our branch team, you will play a critical role in delivering exceptional client service and supporting the financial advisor in achieving their goals.Key ResponsibilitiesDevelop and maintain strong relationships with...


  • Oak Ridge, Tennessee, United States Edward Jones Full time

    About the RoleWe are seeking a highly skilled and motivated Branch Office Administrator to join our team at Edward Jones. As a key member of our branch team, you will play a critical role in delivering exceptional client service and supporting our financial advisors in achieving their goals.Key ResponsibilitiesDevelop and maintain strong relationships with...


  • Oak Ridge, Tennessee, United States HealthCare Support Full time

    Nuclear Medicine Technologist Job OpportunityWe are seeking a skilled Nuclear Medicine Technologist to join our team at HealthCare Support. As a Nuclear Medicine Technologist, you will be responsible for performing various tasks related to the administration of radioactive materials for diagnostic and therapeutic purposes.Key Responsibilities:Administer...