Administrative Support Specialist
2 days ago
Management Solutions is seeking a skilled Records Specialist to join our team in Oak Ridge. As a Records Specialist, you will be responsible for maintaining and organizing our internal documents, ensuring they are easily accessible and compliant with regulations. This role requires strong organizational skills, attention to detail, and the ability to work independently. If you have experience in administrative support and are looking for a challenging role, we encourage you to apply.
Key Responsibilities:
- Migrate internal documents to shared drives and ensure they are properly labeled and organized.
- Process all correspondence, including scanning, inputting into a data system, and delivering via email or hand carry.
- Determine if incoming correspondence requires an action and enter it into our action tracking system.
- Manage records disposition, including disposal or retirement to the National Archives and Records Administration (NARA).
- Provide central reproduction services, including operating reproduction machines.
- Provide courier services for pickup and delivery of documents to federal stakeholders within the local area.
Requirements:
- High School diploma required; Associate degree preferred.
- 2-5 years of administrative support work experience.
- Proficient user of Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
- Familiarity with Microsoft SharePoint applications and Microsoft TEAMS, preferred.
- Must be detail-oriented and a team player with strong verbal and written communication skills.
Benefits:
- Medical, Rx, Dental & Vision Insurance.
- PTO & Company Paid Holidays.
- Position may be eligible for a discretionary variable incentive bonus.
- Parental Leave.
- 401(k) Retirement Plan.
- Basic Life & Supplemental Life.
- Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts.
- Short-Term Disability.
- Skills Development & Certifications.
- Employee Referral Program.
- Corporate Sponsored Events & Community Outreach.
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