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Administrative Support Assistant
3 months ago
Job no: 541585
Work type: Staff
Location: Fullerton
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time
Job Title
Administrative Support Assistant
Classification
Administrative Support Assistant II
AutoReqId
541585
Department
Communications
Sub-Division
College of Communications
Salary Range
Classification Range $3,505 - $5,159 per month
(Hiring range depending on qualifications, not anticipated to exceed $3,505 - $3,919 per month)
Appointment Type
Temporary
Time Base
Full Time
Work Schedule
Monday - Friday, 8:00 AM - 5:00 PM; This is a temporary position to end on or before June 30, 2025, with a possibility of renewal on an annual basis if funds and/or program needs exist.
About CSUF
Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
Job Summary
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
The College of Communication is committed to advancing a democratic society by preparing students to perform in a variety of communication professions. We seek an exceptional individual to join our team as the Administrative Support Assistant (Administrative Support Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
Under the general supervision and direction of the Department Chair, the Administrative Support Assistant provides support for communications, events, programs, faculty and students in the Department of Communications at Cal State Fullerton. The Administrative Support Assistant provides hands-on administrative and clerical support for the Department of Communications. Troubleshoots questions and problems for students, faculty, and staff. Develops and assists with internal and external communication efforts, including email, newsletters, website content, and social media. Coordinates in planning events such as the Awards and Scholarships Ceremony, Communications Week, and Kappa Tau Alpha (KTA) awards event. Serves as backup for office processes and covers other roles when other staff are out. Other duties as assigned.
Essential Qualifications
High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications
Bachelor's degree from an accredited four-year college or university, especially in communications or marketing. Experience in creating content for internal and external communications and promotional materials. Expertise in using office software packages and technologies. Demonstrated ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas.
Demonstrated ability to analyze operational and procedural problems and develop, recommend, implement and evaluate proposed solutions. Demonstrated ability to use negotiation and persuasion skills to achieve results and expedite processes. Excellent written and oral communication. Experience in basic web design software and using social media. Detail oriented with the ability to independently handle multiple work unit priorities and projects. Excellent interpersonal skills with the ability to effectively handle interpersonal interactions at all levels including diverse and highly sensitive situations.
License/Certifications
A Valid California Driver's License.
Special Working Conditions
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
Additional Information
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).
Hiring Preference
On-Campus CSUEU Employees
Advertised: Aug 01 2024 Pacific Daylight Time
Applications close: Aug 15 2024 Pacific Daylight Time
