Mechanical Engineering Administrative Support Coordinator

1 week ago

Fullerton, California, United States California State University Full time
About the Position

The College of Engineering and Computer Science at California State University, Fullerton is seeking an exceptional individual to join our team as the Mechanical Engineering Administrative Support Coordinator I. This is an exciting opportunity to work in a dynamic and inclusive environment where minds expand and opportunities flourish.

Job Summary

The Mechanical Engineering Administrative Support Coordinator I coordinates administrative support for the department of Mechanical Engineering. This role involves performing a full range of general office tasks, providing administrative support to the Department Chair, students, faculty, and staff. The ideal candidate will have a positive attitude, an active and energetic mind, and a commitment to diversity, openness, flexibility, integrity, and kindness.

Key Responsibilities
  • Coordinates administrative support for the department of Mechanical Engineering
  • Provides administrative support to the Department Chair, students, faculty, and staff
  • Performs a full range of general office tasks, including scheduling, academic programs, finance, and physical plant coordination
  • Keeps campus catalog and department brochures accurate and up to date
  • Participates in continuous education/training sessions for new technology-dependent tools and software
  • Works independently on a majority of assigned tasks to resolve daily problems using judgment and creative solutions
  • Performs other tasks as assigned by the Department Chair or the Dean
Requirements
  • High School diploma or equivalent and four years of progressively responsible experience in general office, clerical, or secretarial work
  • Thorough knowledge of applicable university infrastructure, policies, and procedures
  • Thorough knowledge of English grammar, punctuation, and spelling
  • Thorough knowledge of office systems and ability to use a range of technology, systems, and software packages
  • Ability to independently handle multiple work unit priorities and projects
  • Ability to apply a variety of policies and procedures where specific guidelines may not exist
  • Working knowledge of budget policies and procedures
  • Ability to perform standard business math, including calculating ratios and percentages, tracking financial data, and making simple projections
  • Ability to draft and compose correspondence and standard reports
  • Ability to handle effectively a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature
Preferred Qualifications
  • Previous clerical/administrative support experience in an academic environment at a university level
  • Knowledge and/or experience using CMS/PeopleSoft
Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

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