Administrative Coordinator

4 weeks ago

Fullerton, California, United States Crittenton Services for Children and Families Full time
Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Crittenton Services for Children and Families. The successful candidate will be responsible for providing administrative support to our staff, ensuring the efficient operation of our office, and maintaining a high level of customer service.

Key Responsibilities:
  • Provide administrative support to staff, including scheduling appointments, managing calendars, and preparing correspondence.
  • Manage office supplies, equipment, and facilities, ensuring that all necessary materials are available and in good working order.
  • Process work orders, manage mail and shipments, and maintain a tidy and welcoming office environment.
  • Collaborate with department staff to ensure efficient cross-functional communication and coordinate logistics for meetings and events.
  • Assist in grants and contracts submissions, and perform general clerical duties, including data entry, scanning, copying, and faxing.
  • Review and update health and safety policies, and ensure they are observed.
  • Provide exceptional customer service, both over the phone and in person, to our clients and internal departments.
Requirements:
  • Proven experience with basic office clerical skills, including filing, typing, and computer skills (Excel & Word, Microsoft 365).
  • Excellent verbal and written communication skills, with the ability to interact with clients, staff, and visitors in a professional and courteous manner.
  • Ability to juggle multiple projects and duties with superb accuracy and a strong sense of urgency.
  • Valid, unrestricted California driver's license and current vehicle insurance.
  • Bilingual Spanish proficiency is preferred and will result in an additional stipend.
Working Conditions:

This is a full-time position, working approximately 40 hours per week. The successful candidate will be required to work in a fast-paced office environment, with frequent interruptions and deadlines to meet.

Salary Range:

$37,440 to $41,184 per year, depending on experience and qualifications.

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