Administrative Assistant

1 week ago


San Mateo, United States Planet Pharma Full time

Administrative IV

6 months contract

Pay Range: $33-38/hr

San Mateo, CA


Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.

  • Supports managers and employees through a variety of tasks related to organization and communication.
  • * Responsible for confidential and time-sensitive material.
  • Familiar with a variety of the field's concepts, practices, and procedures.
  • Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
  • Answer and direct phone calls
  • Organize and schedule meetings and appointments.
  • Maintain contact lists.
  • Produce and distribute correspondence memos, letters, faxes, and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Order office supplies.
  • Book travel arrangements.
  • Submit and reconcile expense reports.
  • Provide general support to visitors.
  • Provide information by answering questions and requests.
  • Take dictation.
  • Research and create important presentations and develop processes.
  • Generate reports.
  • Handle multiple projects.
  • Prepare and monitor invoices.
  • Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Requirements:

  • Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Teams, PowerPoint, Outlook).
  • Communication Skills: Excellent verbal and written communication abilities, with a proven ability to interact with technical and non-technical stakeholders.
  • Organizational Skills: Strong organizational and multitasking abilities, with a keen eye for detail and accuracy.
  • Problem-Solving Skills: Ability to anticipate needs, troubleshoot problems, and offer solutions proactively.
  • Confidentiality: Must handle sensitive information with discretion.

Required

  • ADMINISTRATIVE SUPPORT
  • ORGANIZATIONAL SKILLS
  • MICROSOFT OFFICE
  • CORRESPONDENCE
  • TRAVEL ARRANGEMENTS

Additional

  • OFFICE SUPPLIES
  • EXCEL
  • PROBLEM-SOLVING
  • MULTITASKING
  • INVOICES
  • INDUSTRIAL MACHINERY
  • INVENTORY
  • DICTATION
  • FILING
  • MICROSOFT POWERPOINT



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