Administrative Assistant II

1 week ago

North Las Vegas, United States JT4 Full time

JT4, LLC provides engineering and technical support to multiple western test ranges for the U.S
Air Force, Space Force, and Navy under the Joint Range Technical Services Contract, better known as J-Tech II
JT4 develops and maintains realistic, integrated test and training environments and prepares our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges

JOB SUMMARY

ESSENTIAL FUNCTIONS/DUTIES

Under limited supervision, provides a variety of administrative and secretarial support services on behalf of a business unit or department
The work product facilitates the work of others within the immediate organizational unit

Performs administrative functions related to departmental operations, personnel and staffing, security, payroll and general office management
Maintains, gathers, correlates and analyzes operating reports such as time-and-attendance records, terminations, new hires, transfers, records of performance, security and other personnel data
Aids in the development of budgets, forecasts, manpower planning, and related organizational data

Schedules appointments, makes travel plans, and may coordinate meetings and prepare required materials

Issues and interprets operating policies and reviews and answers correspondence
Screens and handles incoming telephone calls and requests
Acts as a liaison for internal and external visitors

Completes assignments of moderate complexity in accordance with established policies and procedures

Performs related work as required
RANGE POSITION DESCRIPTION The Administrative Assistant II will support Electronic Warfare on the JSE project at Nellis AFB
The job duties of an Administrative Assistant II include, but are not limited to:
Assist in coordinating the work within the EW at the direction of a project lead and department manager and will be responsible for supporting all sections' administrative needs within the departments

Comfortable working in a fast-paced environment

Adept in multi-tasking, strong written and verbal communication skills, and data entry experience is required

Support a diverse test support team in the areas of timekeeping, travel coordination, material ordering, customer service, data entry and tracking, procedure editing, executive planning, employee recognition, suspense tracking, training coordination and monitoring, and special event planning and coordination for EW, government, and program customers

Responsible for collecting weekly, monthly, and semi-annual inputs for reports associated with the performance of personnel, sections, and the department
This job is performed at JSE Nellis, in a real-time mission support environment
The successful candidate will be able to work in a high pressure, fast-paced, and dynamic environment while maintaining a positive customer focus
Demonstrated, successful adaptation to such (similarly demanding) environments is a plus
This candidate could potentially be cross utilized within other areas of EW to support specific assignments or project support tasks
DESIRED QUALIFICATIONS
Working in an environment that supports real-time operations

Familiarity with purchasing software, timekeeping systems, government and/or commercial travel systems, training management systems, and the ability to be cross trained in various areas within the front office

Typing words per minute (WPM) is above 60

Proficient in PowerPoint and Word

Ability to manage calendars for the Department Manager and coordinating meetings and conference calls

An active DoD secret security clearance
REQUIREMENTS - EDUCATION, TECHNICAL, AND WORK EXPERIENCE High school diploma or equivalent, completion of formal training in general administrative areas and 3 or more years' experience in an administrative capacity
Proficient in the use of a personal computer, word processing, spreadsheet and graphics/presentation software, and use of the Internet and other commonly used electronic communication tools
Excellent written communication skills and organizational skills
The incumbent must possess a valid, state issued driver's license
Must be able to obtain and maintain security clearance
Must be a U.S
citizen
SALARY The expected salary range for this position is $45,510 to $56,160 annually
Note: The salary range offered for this position is a good faith description of the expected salary range this role will pay
JT4, LLC considers factors such as (but not limited to) responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and business considerations when extending an offer
BENEFITS
Medical, Dental, Vision Insurance

Benefits Active on Day 1
Life Insurance
Health Savings Accounts/FSA's
Disability Insurance
Paid Time Off
401(k) Plan Options with Employer Match
JT4 will match 50%, up to an 8% contribution
100% Immediate Vesting
Tuition Reimbursement

OTHER RESPONSIBILITIES

Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to their job

WORKING CONDITIONS

Work is primarily sedentary in an office environment; however, some walking, stooping, bending, climbing stairs, stretching and lifting (up to 25 pounds) is required for such purposes as filing and gathering supplies
DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by personnel assigned to this classification
They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of persons so classified
Tasking is in support of a Federal Government Contract that requires U.S
citizenship
Some jobs may require a candidate to be eligible for a government security clearance, state-issued driver's license or other licenses/certifications, and the inability to obtain and maintain the required clearance, license or certification may affect an employee's ability to maintain employment
SCC: JABO33, A1412TW Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

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