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Executive Assistant

3 months ago

Boston, United States Partners Capital Full time

We are seeking an Executive Assistant to join our Business Operations Team based in Boston, MA . This individual will provide administrative support to the Head of North America, the Chief Investment Officer, and other senior team members in the Boston office. Responsibilities will include handling day-to-day calendar and meeting management, expense reporting, travel planning, and additional administrative tasks. As a fast-growing, 350+ person company, we are looking for someone motivated, a self-starter, adaptable, and comfortable working on a small team in a fast-paced, ever-changing entrepreneurial environment. Key responsibilities include, but are not limited to: Meetings and Calendaring Provide general administrative support, including managing complex calendars, booking conference rooms for meetings (both in-person and virtual), answering phones, screening calls, and setting up conference calls and video meetings. Prioritize Outlook calendar management on behalf of supported Partners, proactively informing them of meeting changes and ensuring they stay on schedule. Liaise with other Business Operations team members to coordinate and manage meeting logistics, including booking meeting rooms and providing catering as needed. Travel and Expenses Coordinate all aspects of domestic and international travel (air, ground, reservations, and lodging). Manage payment and tracking of meeting and itinerary changes. Track business expenses and prepare expense reports. Organize logistics for travel and meetings (e.g., conference registrations, meeting rooms, transportation) and ensure the Partners are prepared for meetings. Other Administrative Support Utilize effective judgment in handling mail, email, correspondence, and confidential material. Escalate important and urgent items for appropriate action as needed. Register for conferences and networking events in a timely manner. Handle incoming calls, taking and passing on messages in a timely manner. Assist in the planning and execution of events and special projects. Help with formatting and design of documents and presentations using PowerPoint, Excel, and Word. Key responsibilities will be regularly assessed and are subject to change based on the needs of the business. The individual may be required to work overtime as needed. Qualifications / Attributes Bachelor’s degree or equivalent work experience required. Minimum 3 years of experience with direct administrative support of senior-level team members, 5-10 years of experience preferred. Excellent organization, prioritization, written/verbal communication, and analytical skills. Ability to multitask in a fast-paced environment. Strong interpersonal and customer service skills. Proactive with strong attention to detail. High degree of professionalism and sound judgment. Ability to handle sensitive information with discretion and confidentiality. Solution-oriented and able to work independently and as part of a team. High proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook). Partners Capital is committed to being a great place to work. We are focused on wellbeing and professional growth. You can expect professional development and career progression opportunities, competitive compensation, exceptional benefits, and a flexible “results-focused” working model. Our benefits package includes medical, dental, and vision insurance, short and long-term disability insurance, life insurance, flexible spending accounts, commuter benefits, paid time off, and a 401(k) plan with employer matching. The Firm also supports global philanthropy via a charity program and volunteer day. In addition, we champion a variety of wellness and social events. Please send your CV to Ashley.gregory@partners-cap.com with the subject: Executive Assistant. Further information about Partners Capital is available on our website www.partners-cap.com . For all California residents, please click here to view the Partners Capital California Applicant Privacy Notice. #J-18808-Ljbffr