Administrative Assistant
2 weeks ago
Black & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With nearly 100 years of diverse market experience, we are a forward thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.
ABOUT THIS CAREER OPPORTUNITY
Black & McDonald's Sherwood team is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The Project Administrator is located in Sherwood and typically reports directly to the General Foreman. They will assist with overall project performance, including work orders, assisting with the management of costs, schedules, qualities, and overall project status, while maintaining excellent relationships with trades, and all employees. The assistant will keep the Foreman informed of questions, progress, discrepancies in project process, and any other issues which would impact the plan and schedule.
Duties and responsibilities include but are not limited to:
Assist the Managers to ensure project objectives, billings, time entry, policies, procedures, and performance standards are in accordance with company policy and contract specifications are met
Document and route incoming invoices
Document control for new hires, keeping detailed records in HRIS data base
Comply with all company health, safety, and environmental policies and procedures
Assist in developing and implementing quality control programs
Build and maintain customer and supplier/vendor relationships
Prepare progress reports and issue progress schedules to clients
Answering incoming telephone calls
Prepare job packets
Other duties as assigned
COMPETENCY REQUIREMENTS
Strong Organizational skills
Communicates Effectively
Aptitude for Learning
Understanding the importance of Customer Service
Holds Self and Others Accountable
Problem Solving and Innovation
Teamwork and Collaboration
Values and Respects Others
EDUCATION REQUIREMENTS
Competency in basic computer skills, including Microsoft Office products including Excel
Knowledge of JDE would be an asset but not a requirement
WORK EXPERIENCE REQUIREMENTS
1-3 years of administrative experience in the construction industry
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
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