Office Coordinator

2 weeks ago


Sherwood, Oregon, United States Hawks View Winery Full time
Job OverviewAbout Our Organization:
We are a prominent winery known for our exceptional estate-grown wines, dedicated to providing a remarkable experience for our patrons. Our team is passionate about delivering outstanding service in a picturesque setting, ensuring that every visit is memorable.

Position Summary:

We are currently seeking an Administrative Support Specialist to enhance our operational efficiency and contribute to an exceptional guest experience.

In this role, you will undertake various clerical and administrative tasks, including managing correspondence, scheduling appointments, and organizing both physical and digital files. Your contributions will be vital in supporting our business functions.

Our commitment is to create unforgettable experiences for our guests. If you are looking to be part of a collaborative environment and make a significant impact in the wine industry, we encourage you to consider this opportunity.

Compensation: $21.00 per hour

Work Schedule: Monday – Friday; 9:00 AM - 5:30 PM

Benefits Include:

  • Medical and Vision Options
  • Accrued Paid Time Off
  • 401K Matching
  • Two paid holidays plus two floating holidays

Key Responsibilities:

Administrative Functions:

  • Manage incoming calls, providing information or directing calls as necessary.
  • Process and distribute incoming mail and respond to routine inquiries.
  • Facilitate communication through email systems and manage information flow.
  • Complete forms in accordance with established procedures.
  • Review documents for accuracy and adherence to company standards.
  • Adapt to new office technologies as they are introduced.
  • Maintain the appointment calendar and office supply inventory.
  • Prepare billing statements and process invoices.
  • Assist with customer service tasks, including order placement and account inquiries.
  • Operate and maintain office equipment, coordinating repairs as needed.
  • Perform additional duties as assigned by management.

Qualifications:

  • Strong verbal and written communication skills.
  • Proficient in Microsoft Office Suite, including Word, Outlook, and Excel.
  • Exceptional attention to detail and organizational skills in a fast-paced environment.
  • Ability to interact respectfully with all associates and guests.
  • Demonstrated integrity and honesty.
  • Flexibility to work varied hours, including evenings and weekends.
  • A minimum of three years of administrative experience is required.
  • Physical ability to lift up to 30 pounds.

Education Requirements:

  • Associate degree or equivalent college coursework.


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