Administrative Assistant

2 weeks ago

Sacramento, United States Jackson Lewis P.C. Full time

Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".

Job Summary (basic description)

The Administrative Assistant provides various levels of support to the local office. The primary area of focus is assisting legal assistants and the Office Administrator with providing a full range of support to the attorneys - for example, proofreading and editing, troubleshooting billing and other administrative issues, preparing presentation and marketing materials. The Administrative Assistant also partners with numerous departments and external sources to facilitate smooth operation of the office. Excellent writing/grammatical skills and computer proficiency are a must.

The successful candidate is a highly motivated, organized, detail-oriented collaborator with the ability to simultaneously work on different tasks.

Essential Functions

  • Provide legal support services.
    • Assist with prebills as requested, including proofreading and editing.
    • Trouble shoot billing and insurance related issues.
    • Assist with preparing for presentations as needed (i.e. generating training and pitch materials).
    • Prepare client engagement letters.
    • Close case matters.
    • Word processing/document creation as requested.
  • Function as liaison and trouble shooter with internal departments and outside contacts on administrative and legal issues as needed and requested.
  • Process invoices and monthly expense reports in Concur.
  • Provide office services support.
    • Schedule/coordinate service calls as needed.
    • Monitor and order office and other supplies, including taking and maintaining inventory on a regular basis.
  • Provide other administrative assistance as appropriate and requested.
Qualifications/Skills Required
  • Strong verbal and written communication skills. Experience with formal proofreading and editing preferred.
  • Ability to multi-task, be flexible and timely meet deadlines.
  • Possess working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Strong people skills and ability to work well in a cooperative office environment; communicate with attorneys and support staff on every level.
  • Strong organizational skills.
  • Self-starter, able to work independently, able to problem-solve.
  • One year of experience in a legal environment preferred.
Educational Requirements
  • 4-year college degree, preferably English/Writing.


For California, the expected salary range for this position is between $26.56 and $32.50 per hour. The actual compensation will be determined based on experience and other factors permitted by law.

Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

  • Administrative Assistant

    3 days ago

    Sacramento, California, United States Ultimate Staffing Full time

    Job Summary:We are seeking a highly skilled and organized Administrative Assistant to join our team at Ultimate Staffing. As a key member of our office team, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting our administrative functions.Key Responsibilities:Customer Service: Greet clients and...

  • Administrative Assistant

    4 weeks ago

    Sacramento, United States Starter Staffing Full time

    Job DescriptionJob DescriptionStarter Staffing is currently seeking a highly motivated and organized Administrative Assistant to join our team. In this role, you will play a crucial part in supporting our day-to-day operations and ensuring the smooth running of our office. As an Administrative Assistant, you will have the opportunity to work closely with...

  • Administrative Assistant

    4 weeks ago

    Sacramento, United States Starter Staffing Full time

    Job DescriptionJob DescriptionStarter Staffing is currently seeking a highly motivated and organized Administrative Assistant to join our team. In this role, you will play a crucial part in supporting our day-to-day operations and ensuring the smooth running of our office. As an Administrative Assistant, you will have the opportunity to work closely with...

  • Administrative Assistant

    2 weeks ago

    Sacramento, United States Starter Staffing Full time

    Starter Staffing is currently seeking a highly motivated and organized Administrative Assistant to join our team. In this role, you will play a crucial part in supporting our day-to-day operations and ensuring the smooth running of our office. As an Administrative Assistant, you will have the opportunity to work closely with various teams and assist in a...

  • Administrative Assistant

    3 weeks ago

    Sacramento, United States One Community Health - CA Full time $23 - $29

    Job DescriptionJob DescriptionAdministrative AssistantResponsible for performing and supporting a variety of administrative and clerical duties within the Administration Department. Ensure that all administrative tasks are completed accurately and in a timely manner.Essential Functions:Greet and assist visitors, answer phone calls, and respond to...

  • Administrative Assistant

    3 days ago

    Sacramento, United States Ultimate Staffing Full time

    Seeking an Administrative Assistant to oversee routine and advanced duties and providing support to other teams. They work closely with administrators and other employees to organize files, create correspondence and prepare reports or documents. Their job is to complete a range of clerical tasks including managing calendars, sorting mail and preparing...

  • Administrative Assistant

    1 week ago

    Sacramento, United States Ultimate Staffing Full time

    Seeking an Administrative Assistant to oversee routine and advanced duties and providing support to other teams. They work closely with administrators and other employees to organize files, create correspondence and prepare reports or documents. Their job is to complete a range of clerical tasks including managing calendars, sorting mail and preparing...

  • Administrative Assistant

    2 weeks ago

    Sacramento, United States Ultimate Staffing Full time

    We are currently looking for Office Assistant to join our amazing clients in Sacramento, CA. Full Time: 40 hours per week. Schedule: Monday to Friday 8 am to 5 pm. Pay Rate: $20/hr. Key Responsibilities Serve Our Clients - Provide a positive expe Administrative Assistant, Administrative, Office Assistant, Business Operations, Staffing, Support, Staff

  • Administrative Assistant

    18 hours ago

    Sacramento, United States IDR Healthcare Full time

    IDR is seeking an Administrative Assistant to join one of our top healthcare clients. This is a remote, contract position that offers the opportunity to work within a dynamic team and utilize your advanced administrative skills. If you are looking for an opportunity to join a large/growing organization and work within an ever-growing team-oriented culture,...

  • Administrative Assistant

    3 days ago

    Sacramento, California, United States Pillsbury Winthrop Shaw Pittman Full time

    Job SummaryPillsbury Winthrop Shaw Pittman LLP is seeking a highly skilled and organized Administrative Assistant to support our team. As an Administrative Assistant, you will play a critical role in maintaining the smooth operation of our office.Key ResponsibilitiesAdministrative SupportPrepare correspondence and document templatesUpdate and maintain...

  • Medical Administrative Assistant

    2 weeks ago

    Sacramento, United States IQVIA Holdings, Inc. Full time

    The primary task of an Administrative Assistant is to maintain and manage administrative tasks. This position is expected to carry out all assigned projects and regular duties. To perform all duties associated with the Administrative Assistant positi Administrative Assistant, Administrative, Medical, Assistant, Healthcare, Medical Equipment, Technology

  • Administrative Assistant

    3 days ago

    Sacramento, United States PRS Holdings Inc. Full time

    Job DescriptionJob DescriptionPavement Coatings Co. an employee-owned company who is a leader in the Pavement Preservation industry, is seeking an experienced Administrative Assistant with a payroll background to join our team in our Sacramento branch.Becoming a team member of PCC introduces you to a unique culture of employee ownership and empowerment to...

  • Administrative Assistant

    5 days ago

    Sacramento, California, United States Sacramento County CA Full time

    Job SummaryThe Sacramento County CA is seeking a highly skilled Legal Secretary to join our team. As a Legal Secretary, you will play a critical role in supporting the legal department with administrative tasks, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the legal team, including preparing documents,...

  • Administrative Assistant, CAPCR

    2 weeks ago

    Sacramento, United States Sacramento State University Full time

    Working Title: Administrative Assistant, CAPCR Classification Title: ASC l Posting Details Priority Application Deadline: Sunday, September 15th @ 11:55 pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in Administrative Assistant, Administrative, Assistant, Education

  • Administrative Assistant

    4 weeks ago

    Sacramento, United States Veloz Part time

    Job DescriptionJob DescriptionReports to: Executive Director Status: Part-time, Non-exempt, HourlyHourly Rate: $25.00 - $35.00Schedule: 20-29 hours per week, Monday-Friday, 8 a.m. - 5 p.m. Pacific TimeLocation: Veloz is based in Sacramento, California. This position is expected to be in-person in Veloz's office 1-2 days a week with the other days remote...

  • Administrative Assistant

    1 month ago

    Sacramento, United States Veloz Full time

    Job DescriptionJob DescriptionReports to: Executive Director Status: Part-time, Non-exempt, HourlyHourly Rate: $25.00 - $35.00Schedule: 20-29 hours per week, Monday-Friday, 8 a.m. - 5 p.m. Pacific TimeLocation: Veloz is based in Sacramento, California. This position is expected to be in-person in Veloz's office 1-2 days a week with the other days remote...

  • Administrative Assistant

    2 weeks ago

    Sacramento, United States Catalyst Kids Full time

    The Administrative Assistant plays a pivotal role in ensuring the daily operational efficiency of the office, which supports approximately 45 professional staff based in the region. This position acts as a liaison and resource for regional programs and centers, facilitating effective communication and providing necessary support with the corporate office....

  • Administrative Assistant

    8 hours ago

    Sacramento, United States Tech One IT Full time

    Administrative Assistant IIISacramento, CA (Need locals)Description: Provides a broad range of high-level secretarial and administrative support to a senior leader. Works independently on a variety of moderately complex assignments that are generally confidential, exercising sound judgment, and applying advanced administrative knowledge and skills. Handles...

  • Administrative Assistant

    1 day ago

    Sacramento, United States Tech One IT Full time

    Administrative Assistant IIISacramento, CA (Need locals)Description: Provides a broad range of high-level secretarial and administrative support to a senior leader. Works independently on a variety of moderately complex assignments that are generally confidential, exercising sound judgment, and applying advanced administrative knowledge and skills. Handles...

  • Administrative Assistant to the Board

    2 days ago

    Sacramento, California, United States Titan Industries Full time

    We are seeking a highly organized and detail-oriented individual to join our team at Titan Industries as an Administrative Assistant to the Board. As the right-hand person to the Board, you will be responsible for providing administrative support, coordinating appointments, and ensuring seamless communication between departments.Key Responsibilities:Organize...