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Sr. Subcontracts Administrator

4 months ago

Arlington, United States Innovative Defense Technologies Full time
Description

Background Information:

Innovative Defense Technologies (IDT), provider of automated software testing, data analysis, and cybersecurity solutions for complex, mission-critical systems in the US Department of Defense (DOD), is seeking a Sr. Subcontracts Administrator to be based in our Arlington, VA office.

Overview:

IDT is seeking an experienced and skilled Sr. Subcontracts Administrator with 8+ years of DoD subcontracts experience to be a key partner in the strategic growth of our business. The Sr. Subcontracts Administrator will oversee and manage subcontracts of all types and varying degrees of complexity through the full range of the subcontract acquisition process; including preparing and soliciting subcontractor requests for proposals, Non-disclosure and Teaming agreement generation, analysis and evaluation of subcontractor proposal submissions, negotiating subcontract terms and conditions and prices, administration of subcontracts, and creation and maintenance of records pertaining to such, consistent with legal requirements, government prime customer provisions, company policies, and procedures and practices compliant with Contractor Purchasing System Review (CPSR) Certification requirements. This position will be based in our Arlington, VA office as part of the Finance Team and reports to the Director of Contracts.

All applicants must be able to obtain/maintain an active U.S. Security Clearance.

Responsibilities Include:
  • Leading the negotiation, execution, and administration of IDT subcontracts and associated subcontracts within their portfolio
  • Manage and maintain Supplier Profiles, Reps and Certs, and other corporate certifications.
  • Advising IDT management on subcontract strategies, obligations, and risks
  • Supporting new business growth by working with program managers and other Finance team members on subcontractor proposal responses and negotiating subcontract awards
  • Overseeing the evaluation of subcontract performance to determine necessity for amendments or extensions of contracts, and compliance with contractual obligations
  • Utilization of competitive procurement processes and sole source justification when necessary.
  • Facilitate timely subcontract closeouts
  • Maintaining detailed, audit-ready subcontract files
  • Manage compliance associated with CPSR requirements.
  • Support the communication, maintenance and enhancements of Subcontracts Standard Operating Policies and Procedures.
  • Other duties as assigned
Minimum Required Qualifications:
  • 8+ years of experience in DoD subcontracts administration
  • BA/BS Degree
Required Skills:
  • Well-versed in CPSR requirements, Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), government prime contract clause flow down requirements, TINA/CCPD and Export Control Regulations
  • Thorough understanding of subcontracting strategies, ability to draft moderate to complex agreements, negotiations and subcontract formation, performance issues, and subcontract closeouts
  • Self-starter with ability to represent function in cross-functional teams, communicate and meet deadlines.
Preferred Skills:
  • Experience with Costpoint Purchasing or comparable system for Subcontracts/PO administration.
Competencies:
  • Organization, with keen attention to detail and accuracy
  • Responsive and proactive communication skills
  • Ability to prioritize, manage deadlines and adapt with evolving business needs
  • Strong analytical skills and solution-focused and team-oriented mindset
  • Ability to assess risks, problems, and issues, and to develop recommended solutions
  • High accountability to self and others

EEO Statement:

Applicants, employees, and former employees are protected from employment discrimination based on race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other basis protected by federal, state, or local law.