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Sr. Administrative Specialist

2 months ago

Arlington, United States STEM Solutions Full time
Sr. Administrative Specialist

Provide administrative support for OUSD(A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations; awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly, maintain portal sites, documents, links, libraries, announcements, lists and contacts.

Manage Directors Calendar, Provide travel reservation using DTS, Manage Action Items, Suspenses and inquires using the CATMS system. Ensure security and country clearances are complete and distributed to appropriate offices, greet visitors.

Job Requirements:

Minimum of at least two (2) years of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense.
  • Experience within DoD and other federal agencies
  • Demonstrated success managing several direct reports and multiple functional areas across multiple locations
  • Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint
  • Experience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered)
  • Must have excellent analytical and problem-solving skills
  • Must have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods
  • Must have strong active listening skills to assess customer needs and satisfaction
  • Must have experience in managing customer expectations and working directly with customers
  • Must have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence
  • Must have the ability to multi-task across multiple projects
Clearance:
  • Top Secret

The following experience is desirable: Bachelor's degree from an accredited college/university