ZSB Event Management: Student Coordinator

4 weeks ago

Riverside, United States La Sierra University Full time
Job Description

Student Job Title: ZSB Event Management: Student Coordinator

Desired Wage: $17.00-17.50

Location: Zapara School of Business (ZSB)

Reports to: Office of the Dean

Employment Period: Mandatory training/retreat starting September 11-14, 2024; Quarterly Basis

Job Description:

Performs a variety of duties related to the coordination, development, and delivery of events scheduled in and around the Troesh Conference Center, Atrium, Rotunda, and other designated/approved areas within/around the Zapara School of Business (ZSB) facility.

Student coordinators will interface and communicate with internal and external parties that have inquired/reserved usage of the requested ZSB location for their event. This includes ensuring the appropriate staffing has been scheduled to facilitate the event, equipment is available for the event, rental arrangements have been made, schedule and conduct the moving/removing/resetting/cleaning/replacing of chairs, tables, stage furniture, linens, etc., and providing quality customer care throughout the entire process.

Student Coordinators are responsible for communicating and confirming with other University Departments/personnel if their services will be needed and scheduled. Collaborating departments include: Campus Safety and Security, Custodial and Plant Services, Dining Commons and Catering, Information Technology (if applicable), and Risk Management. Student Coordinators are the on-site management for an event and may need to engage in troubleshooting any challenges that arise. Student Coordinators serve as a liaison with event attendees, guest speakers, and ZSB staff.

Student Coordinators are expected to facilitate, manage, and work external and internal events. This includes assisting the Troesh Audio/Visual Booth if/when needed, coordinating and receiving any rentals from confirmed vendors, communicating with renters to ensure everything is ready for their event, preparing the rented spaces and commons spaces to ensure they are ready for the event, hosting the event and floating to various areas that might need assistance or supervision, providing basic clean-up in restrooms, commons areas, and other areas that are being used for the event, cleaning up after the event and ensuring any equipment/furniture that was used/moved is back in the original location and in good condition, and locking up/closing up all the areas utilized for the event, including turning off the lights in the Troesh Conference Center.

Qualifications:
  • Must be a current student at La Sierra University.
  • Strong communication and interpersonal skills.
  • Ability to handle multiple tasks and prioritize effectively.
  • Detail-oriented and organized.
  • Experience with social media platforms (e.g., Facebook, Twitter, Instagram)
  • Previous administrative or office experience is a plus.
  • Proficiency in Google Suite
  • Event planning experience is a plus.
  • Accuracy and the ability to work independently as well as in groups and teams.
  • Must be able to handle light to moderate labor including lifting, bending, and kneeling

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