Current jobs related to Administrative Assistant I - Chicago - UCAN

  • Administrative Assistant I

    1 week ago

    Chicago, Illinois, United States Apis Services, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant I to join our team at Abraxas Youth & Family Services, an affiliate of Apis Services Inc. As an Administrative Assistant I, you will play a critical role in maintaining accurate medical records, transcribing medical orders, and coordinating unit operations for safe...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States GTN Technical Staffing Full time

    Administrative Assistant HIGHLIGHTS Location: Ashburn VA Position Type: Contract Hourly / Salary: Based on experience. Residency Status: US Citizen or Green Card Holder ONLY ONSITE ONLY Our client is looking for an Administrative Assistant to join their team! Job Summary The Administrative Assistant performs a variety of administrative support which may...

  • Administrative Assistant

    6 days ago

    Chicago, United States GTN Technical Staffing Full time

    Administrative Assistant HIGHLIGHTS Location: Ashburn VA Position Type: Contract Hourly / Salary: Based on experience. Residency Status: US Citizen or Green Card Holder ONLY ONSITE ONLY Our client is looking for an Administrative Assistant to join their team! Job Summary The Administrative Assistant performs a variety of administrative support which may...

  • Director of Administration I

    1 month ago

    Chicago, Illinois, United States City of Chicago Full time

    Job Title: Director of Administration IJob Summary:The City of Chicago is seeking a highly skilled and experienced Director of Administration I to join our team. This role will oversee the administrative functions for the Substance Use and Recovery office within the Behavioral Health Bureau.Key Responsibilities:Supervise staff in performing administrative...

  • Administrative Assistant

    2 weeks ago

    Chicago, Illinois, United States Apis Services, Inc. Full time

    Job Title: Administrative Assistant IAt Abraxas Youth & Family Services, an affiliate of Apis Services Inc., we are seeking a highly skilled and detail-oriented Administrative Assistant I to join our team. As an Administrative Assistant I, you will play a vital role in maintaining accurate medical records, transcribing medical orders efficiently, and serving...

  • Administrative Director I

    5 days ago

    Chicago, Illinois, United States City of Chicago Full time

    Job SummaryThe City of Chicago is seeking an experienced Administrative Director I to join its team. The successful candidate will be responsible for supervising staff in performing administrative functions for the Substance Use and Recovery office within the Behavioral Health Bureau.Key ResponsibilitiesSupervise staff dedicated to managing purchasing,...

  • Director of Administration I

    2 weeks ago

    Chicago, Illinois, United States City of Chicago Full time

    Job Summary:The City of Chicago is seeking a highly skilled and experienced Director of Administration I to join our team. This role will oversee the administrative functions for the Substance Use and Recovery office within the Behavioral Health Bureau.Key Responsibilities:Supervise staff in performing administrative functions, including purchasing, accounts...

  • Administrative Assistant

    2 weeks ago

    Chicago, Illinois, United States Compass Group USA Full time

    Job Summary:We are seeking an Administrative Assistant to provide support to the Human Resources Director on all personnel matters. This role will assist with payroll processing, conduct benefits enrollment for new employees, and verify I-9 documentation.Key Responsibilities:• Performs customer service functions by answering employee requests and...

  • Administrative Assistant 4

    4 weeks ago

    Chicago, United States Northwestern University Full time

    Job Summary: The Department of Medical Education is the unifying force behind all health professions educational programming, innovation and scholarship at Northwestern University Feinberg School of Medicine and its affiliated institutions. The Department encompasses many of the programs that make Feinberg unique and extraordinary, and central to its...

  • Director of Administration I

    3 weeks ago

    Chicago, Illinois, United States City of Chicago Full time

    Job Summary:The City of Chicago is seeking a highly skilled and experienced Director of Administration I to join our team. As a key member of our organization, you will be responsible for overseeing the administrative functions of the Substance Use and Recovery office within the Behavioral Health Bureau.Key Responsibilities:Supervise staff dedicated to...

  • Executive Assistant I

    4 days ago

    Chicago, Illinois, United States Cook County (Illinois) Full time

    Job SummaryCook County seeks an Executive Assistant I to provide administrative support to the Executive Supervisor. The successful candidate will be responsible for scheduling, screening calls, and handling correspondence. They will also assist in compiling data, preparing reports, and coordinating special projects.Key ResponsibilitiesProvide administrative...

  • College Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States City Colleges of Chicago Full time

    College Clerical Assistant I - Math Center (Part-Time)At City Colleges of Chicago, we're committed to student success. As a College Clerical Assistant I, you'll play a vital role in supporting our mission by providing administrative assistance to the Math Center team.The Math Center is a study space designed to help students thrive academically in...

  • College Administrative Assistant

    1 month ago

    Chicago, Illinois, United States City Colleges of Chicago Full time

    College Clerical Assistant I - Math Center (Part-Time)At City Colleges of Chicago, we're committed to student success. As a College Clerical Assistant I, you'll play a vital role in supporting our mission by providing administrative assistance to the Math Center team.The Math Center is a study space designed to help students thrive academically in...

  • College Administrative Assistant

    2 weeks ago

    Chicago, Illinois, United States City Colleges of Chicago Full time

    College Clerical Assistant I - Math Center (Part-Time)At City Colleges of Chicago, we're committed to student success. As a College Clerical Assistant I, you'll play a vital role in supporting our mission by providing administrative assistance to the Math Center team.The Math Center is a study space designed to help students thrive academically in...

  • Executive Assistant I

    5 days ago

    Chicago, Illinois, United States Zurich Insurance Company Ltd Full time

    Executive Assistant I Job DescriptionZurich Insurance Company Ltd is seeking an experienced Executive Assistant I to provide high-level administrative support to senior management. This role requires excellent organizational and communication skills, as well as the ability to work in a fast-paced environment.Key Responsibilities:Provide administrative...

  • ADMINISTRATIVE ASSISTANT- Field Museum

    4 weeks ago

    Chicago, United States Compass Group Poland Sp. z o.o. Full time

    Levy Sector Position Title: ADMINISTRATIVE ASSISTANT- Field MuseumPay Range : $25.00 to $30.00Job Summary Summary: Provides administrative support to the Human Resources Director on all personnel matters. Assists with payroll processing.Essential Duties and Responsibilities:Performs customer service functions by answering employee requests and...

  • Executive Assistant I

    2 weeks ago

    Chicago, Illinois, United States Cook County Government Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant I to provide administrative support to our Executive Supervisor. The ideal candidate will have a strong background in office management, excellent communication skills, and the ability to work in a fast-paced environment.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Nurse I

    4 weeks ago

    Chicago, Illinois, United States University of Illinois Chicago Full time

    Job SummaryWe are seeking an experienced Administrative Nurse I to join our team at the University of Illinois Chicago. As a key member of our healthcare team, you will be responsible for directing patient care, related unit activities, and personnel on an assigned shift. Your expertise and leadership skills will be essential in ensuring quality patient care...

  • Executive Assistant I

    5 days ago

    Chicago, Illinois, United States Cook County Government Full time

    Job SummaryWe are seeking an experienced Executive Assistant I to provide administrative support to our Executive Supervisor. The successful candidate will be responsible for scheduling, screening calls, and handling correspondence, as well as compiling data, preparing reports, and coordinating special projects.Key ResponsibilitiesProvide administrative...

  • Administrative Nurse I

    3 weeks ago

    Chicago, Illinois, United States University of Illinois Hospital and Health Sciences System Full time

    Job SummaryWe are seeking an experienced Administrative Nurse I to join our team at the University of Illinois Hospital and Health Sciences System. As a key member of our nursing staff, you will be responsible for directing patient care, related unit activities, and personnel on an assigned shift. You will utilize the Nursing Process and Relationship-Based...

Administrative Assistant I

2 months ago

Chicago, United States UCAN Full time
Description

Position Title: Administrative Assistant I (Facilities)

Department: M&G / Facilities

Reports to: Director of Facilities

Position Objective and Summary:

Under the supervision of the Director of Facilities the Administrative Assistant provides administrative support to the Facilities department and the Executive Team located at the Nichols Center.

Requirements

Essential Functions and Responsibilities:

Fleet Administrator Assistance
  • Administrating and coordinating motor vehicle fleet operations.
  • Maintains accurate records of all the vehicles, insurance, and required regulatory filings and reposting.
  • Ensuring that employees understand their duties or delegated tasks.
  • Coordinates repairs and preventative maintenance scheduling vehicle availability requirements.
  • Must have strong managerial skillset and tech savvy to manage our facilities data.
Front Desk Supervisor
  • Maintain daily front desk operations, ensure everyone is greeted when they enter the building.
  • Ensure a consistently high standard of customer service is delivered by Front Desk team members.
  • Work closely with others in the department to identify and correct problems and make recommendations to remedy problems.
  • Provide training and support to front desk staff.
  • Oversees and schedules for all Front Desk Staff.
  • Receives packages and deliveries, supervises, trains, and directs Front Desk Staff.
  • Provide coverage with Front Desk when needed.
  • Ability to organize, delegate & work under pressure.
  • Provide coverage and relief to any area in need.
Work Order System
  • Ensure work orders are assigned to our maintenance and housekeeper staff daily.
  • Input work order as needed and assign to staff.
  • Follow up on work order that is not closed.
  • Monitoring employee productivity and providing constructive feedback and coaching.
  • Ensuring that the team's goals are met.
Administrative Support/Facilities
  • Provides support to the Director of Facilities with a variety of routine and standardized tasks for Facilities.
  • Oversees the management of data housed in a data base that is designed to track and monitor work orders.
  • Develops and provides all required reporting from the facility data base for agency risk management purposes.
Administrative Support to Nichols Center
  • Provide administrative and clerical support to Executive Team members who are located at the Nichols Center.
  • Provide back-up assistance in the Nichols Reception office as needed.
Professionalism and Work Conduct
  • Applies a customer service lens to the support they provide.
  • Behaves with integrity, demonstrates high ethical standards, and displays a positive image of
  • Maintains appropriate boundaries with clients.
  • Demonstrates accountability for results and keeps commitments to others
  • Reports to work, meetings, training, and job-related activities prepared and as scheduled
  • Demonstrates openness and respect for cultural and socioeconomic characteristics of clients and coworkers
  • Accepts feedback and ideas from team and supervisor and is constructive when giving feedback and ideas to others
  • Discusses alternative problem solving and is open to new ideas and ways of doing things
  • Performs other related tasks as assigned or required
Education/Job Experience/Certification:
  • High School Diploma or GED
  • At least 3 years' experience in office/clerical support
  • Experience working in facilities management preferred
Special Knowledge and Qualifications:
  • Strong initiative and organizational abilities
  • Must possess excellent writing, communication and presentation skills.
  • Skilled with all Microsoft Suite products including Word, Outlook, Excel and PowerPoint.
  • Excellent interpersonal and problem-solving skills.
  • Is open and respectful of cultural and socioeconomic characteristics of clients and is willing and competent to work with a diverse client population.