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Administrative Assistant

2 months ago

Chicago, United States GTN Technical Staffing Full time

Administrative Assistant

HIGHLIGHTS
Location: Ashburn VA
Position Type: Contract
Hourly / Salary: Based on experience.
Residency Status: US Citizen or Green Card Holder ONLY
ONSITE ONLY

Our client is looking for an Administrative Assistant to join their team

Job Summary
The Administrative Assistant performs a variety of administrative support which may include: general administrative support assisting with invoice coding and approval preparing reports and other documentation as requested by the management team creating and maintaining accurate documents and records processing and receiving mail and shipments assisting project managers and marketing department in preparing proposal documents requisitioning of supplies managing and tracking purchase requisitions and organizing office operations and procedures. Position level (Associate Level I Sr etc.) is contingent upon multiple factors such as operational need and candidate skillset.

Essential Duties and Responsibilities

This position will support the entire office. The main responsibilities will be but are not limited to the following:

  • Purchasing – Office supplies Project Materials etc
  • Tracking and Coding Invoices for payment
  • Travel Request – Hotels Rental Cars etc
  • Fleet Needs – scheduling maintenance making payments to our EZPass accounts driving vehicles to and from locations
  • Maintaining Meeting Notes and Agendas
  • Process and Receive Shipments
  • Assisting Project Managers and Operations as needed

Required Skills:

  • Microsoft Office: Adobe Word and Excel
  • Organizational skills
  • Time management
  • Able to prioritize items and pivot to a new task if needed.


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