Human Resources Administrator

2 weeks ago

Farmingdale, United States Posillico Civil Inc Full time

Overview:

Posillico is Building for Generations.

Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillicos business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully in the Tri-State area.

Posillico empowers a people first, think safety culture throughout our organization. This people first culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.

Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.

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Responsibilities:

POSITION SUMMARY:

The Human Resources Administrator will support the Vice President of Human Resources and the entire Human Resources Department administratively with day-to-day operational needs including communication with all levels of the organization on items such as recruitment, onboarding, benefits, training, company policies and processes, all while maintaining a high level of confidentiality through all aspects of the role.

RESPONSIBILITIES:

Benefits:

  • Maintains new hire benefits folders and assists with open enrollment period.
  • Provide administrative support for annual tasks including, but not limited to:
    • ACA (1095)
    • Total Compensation Statements
    • 5500 Filing
    • Medicare Part D notices

Employee Satisfaction/Engagement:

  • Coordinate Spot Awards Program
  • Assist with quarterly newsletter and other communications.
  • Monitor employee satisfaction and promote programs to enhance engagement.
  • Assists with Young Professional, Wellness and DEI programs.

Summer Internship Program:

  • Assist with Summer Internship program by collecting & filing weekly intern summaries, organizing field day outings, and ensuring time sheets are submitted on a timely basis.
  • Assit with recruitment of interns by attending college career fairs, screening candidates, and managing onboarding process.

Talent Acquisition:

  • Recruiting and pre-employment duties include sorting/filing/and uploading resumes to iCIMS, screening candidates and scheduling interviews, processing background checks, conducts reference checks, and printing results, and assisting with career fairs.
    • Aids with P. Park and Martins recruitment needs as required.
    • Send Postcard/Welcome to all New Hires
    • Create and distribute New Hire Announcements

General Administrative Tasks:

  • Reception back up including lunch phone coverage, vacation coverage, mail sorting, FedEx processing, etc.
  • Manages credit card expenses and codes appropriately for the HR department.
  • DocuSign and Tracking of items including, but not limited to, Sexual Harassment, Performance Reviews, Conflict of Interest Disclosures, Employee Handbook, etc.
  • HR Audits (Employee Information Audit, W4, E-Verify/I9, Labor Laws).
  • Ensure Employee Intranet is updated with accurate information.
  • Employee Requests including Address Changes, W4 updates, PTO questions, etc.
  • Additional administrative tasks include answering phone, returning messages, scanning, copying, and filing.
  • Miscellaneous Payroll and Human Resources duties as assigned.


Qualifications:

QUALIFICATIONS:

  • Bachelors degree in Human Resources, Labor Relations or related field plus 1 year experience or internship in Human Resources preferred
  • Proficiency in Microsoft Office Suite, strong Excel
  • Excellent organizational, verbal and communication skills
  • Ability to multi-task, team orientated and self-motivated
  • Ability to maintain employee confidence and protect payroll operations by keeping information confidential

Reports to: Sr. Human Resources Generalist

Location: Farmingdale, NY

Business Unit: Human Resources

Compensation: $45,000 to $50,000 annually

Equal Employment Opportunity

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and diversity and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, or other legally protected personal characteristic.

#LI-Onsite

Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively Posillico) do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.

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