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Logistics Project Administrator

2 months ago

Farmingdale, Maine, United States The Advance Group Full time
Job Overview

Position Summary:

The Logistics Project Administrator will oversee and manage a variety of project initiatives within the Logistics and Commercial sector. This role is essential for ensuring that all project activities are executed efficiently and effectively, collaborating closely with Project Managers, Operations Teams, and clients to achieve seamless project delivery.

Key Responsibilities:

  • Facilitate the coordination of activities, resources, equipment, and timelines for furniture delivery and installation projects, encompassing both office and residential environments.
  • Generate Work Tickets for Operations Teams that detail all necessary items for successful and profitable furniture deliveries and installations.
  • Ensure that client requirements are addressed and met throughout the project lifecycle.
  • Monitor and track the status of incoming furniture through reports and receiving documentation with the warehouse.
  • Serve as the primary point of contact, effectively communicating project status to all stakeholders.
  • Collaborate with the Furniture Team to maintain vigilant oversight of project schedules, budgets, manpower, and hours worked.
  • Prepare and issue all required Certificate of Insurance documents for various buildings.
  • Report and escalate issues to management as necessary.
  • Handle billing processes upon project completion.

Qualifications:

  • A minimum of 2 years of experience in project management or coordination, particularly in logistics, commercial moving, or furniture sectors.
  • Prior experience in coordinating with Field Crews and Project Managers for project delivery.
  • Ability to interpret floor plans and furniture layouts is advantageous.
  • Experience with Furniture Acknowledgements and matching order counts with plans is preferred.
  • Strong client-facing and internal communication skills.
  • Exceptional written and verbal communication abilities.
  • Proficient in Microsoft Excel and Office Suite.
  • Excellent organizational skills, with a keen attention to detail and the ability to multitask.
  • Possess troubleshooting skills.
  • Knowledge of trucks and delivery equipment is a plus.
  • A strong work ethic and a sense of urgency are essential.
  • A Bachelor’s degree in a related field is preferred.
Company Overview

The Advance Group is a forward-thinking Moving and Logistics company, operating in the NY Tri-State area, Orlando, and Melbourne, Florida, with headquarters located on Long Island. As a member of OMA and a UniGroup, Mayflower Transit Agent, our operational capabilities extend across the United States and into several international regions. Our clientele primarily consists of both large and small businesses, as well as homeowners, who require specialized moving and installation services.