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Administrative Office Specialist

2 months ago

Farmingdale, New York, United States LHH Recruitment Solutions Full time
Job Overview

LHH Recruitment Solutions is currently in search of an Administrative Office Specialist for a rewarding contract-to-hire position. This role requires full-time presence in the office. The ideal candidate will possess a minimum of one year of experience in an administrative capacity within a professional services environment.


Key Responsibilities:
  • Coordinate and arrange meetings, which includes reserving conference rooms, preparing necessary materials, and sending out calendar invites.
  • Maintain systematic and current filing systems for both electronic and paper documents.
  • Input and update information accurately in spreadsheets, databases, and other platforms.
  • Welcome visitors, manage phone calls, and address general inquiries.
  • Oversee and replenish office supplies, ensuring adequate inventory levels.
  • Sort and distribute incoming correspondence, and prepare outgoing mail and packages.
  • Draft and modify documents, presentations, and spreadsheets utilizing Microsoft Word, Excel, PowerPoint, and Outlook.
  • Assist with various administrative duties such as photocopying, scanning, and maintaining shared spaces.
  • Support ad hoc projects as required, including research and event coordination.

Qualifications:
  • A minimum of 1 year of experience in an administrative role, ideally within a professional services organization.
  • Strong capability to juggle multiple tasks and prioritize effectively.
  • Ability to collaborate effectively with team members across different departments.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional verbal and written communication skills.
Work Schedule:
  • Standard hours from 9:00 AM to 5:00 PM
  • Monday through Friday
Work Environment:
  • 100% Onsite
Employment Type:
  • Contract to Hire

At LHH Recruitment Solutions, our team specializes in various practice areas, including Human Resources. Connect with a recruitment specialist today by submitting your resume through the application process.

Compensation: $22.00 to $26.00 per hour

Benefits: Our associates enjoy a range of benefits including medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan. We offer flexible coverage options to meet individual needs. Additionally, associates may qualify for paid leave, including Paid Sick Leave or other paid leave as mandated by applicable laws, as well as holiday pay where relevant.

We are an Equal Opportunity Employer/Veterans/Disabled.


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