Human Resources Operations Specialist/Office Coordinator

2 months ago

Wheeling, United States IDEX Full time

If you're looking for a special place to build or grow your career, you've found it. Whether you're an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you.

Do you love the details? Are you good at staying organized and owning processes? Do you like learn new systems quickly and like to make things simpler along the way? If so, we are looking for you to join our team in Wheeling IL, a northern suburb in the Chicagoland area. This is an on-site position.

At Fluid Management, Inc., a unit of IDEX Corporation, is the leading global manufacturer of precision dispensing equipment for the architectural paint and coatings industry. We have a manufacturing facility in the northern suburbs of Chicago. Our team has a history of success and long tenure. We have approximately 90 employees based in North America, Central America and Canada.

Role:

The role of HR Operations Specialist/Office Coordinator is a newly created role. Reporting into the HR Manager and part of a global HR team, this role is responsible for all HRIS maintenance, Payroll, timekeeping, leave administration, benefits, recruitment job postings, interview scheduling, and new hire onboarding. In the Office side of the role, you will make sure the facility is prepared for our employee needs, hosting visitors, managing vendor relations as well as providing executive administrative support to our global executives. You will also participate as a team member of our Global Dispensing HR team on key projects.

Job Duties:

HR Operations

  • Manage the HRIS, payroll and timekeeping systems and ensures data integrity.
  • Lead annual benefits open enrollment process including all communications and employee benefit questions.
  • Payroll activities for approximately 90 hourly and salaried employees on a bi-weekly basis including payroll data entry, source document tracking, verification of all payroll activities, back up memo creation and training of leaders as needed for the time keeping system.
  • Employee personnel file management: hardcopy and electronic.
  • Recruitment: job postings, interview scheduling, candidate hosting while on-site and coordination of prescreening testing/background checks and drug screens.
  • Conduct new employee orientation.
  • Coordinate HR communications and employee activities.
  • Leave management administration.
  • HR metrics, reports, surveys, requested by the business.
  • Manage all workers compensation claims.
  • Serves as the lead of the Funovation and FM community impact committees.
  • Implements process improvements as necessary.
Office Management
  • Responsible for supporting our Global President and administrative tasks required may include calendar maintenance, schedule meetings and travel arrangements. Support other global leaders based in Wheeling as requested.
  • Owner for onsite meetings/visitors; agenda coordination, meals, room preparation, etc.
  • Vendor Management such as coffee, furniture, etc.
  • Develops and prepare reports, presentations, spreadsheets and other complex documents as needed. Coordination of virtual meetings as needed (e.g., MS Teams, Zoom, etc).
  • Prepares and reconciles expense reports for global leaders as requested.
  • Responds quickly and enthusiastically to rapidly changing demands. Anticipates deviations from schedules and proactively and independently works to develop adjusted plans to address such changes.
Qualifications:
  • Bachelor's degree in business, human resources, or related field is required.
  • A minimum of 3 years of human resource experience in a comparable role, preferably with experience in a manufacturing environment.
  • Experience with HRIS, timekeeping and payroll systems (Workday and Dimensions preferred).
  • Attention to detail. Does not let important details slip through the cracks or derail a task. Excellent organizational skills.
  • Ability and experience working in a fast-paced, deadline-oriented environment.
  • Strong team player with excellent interpersonal skills.
  • Excellent oral and written communication skills.
  • Demonstrated proficiency using Microsoft Office applications, strong use of Excel, Word and Outlook is essential.
  • Experience maintaining the highest level of confidentiality.
  • Prior experience with Leave management and Workers Compensation required.
  • Bi-lingual English/Spanish preferred.
  • Knowledge of core Federal and State laws pertaining to employee relations.


Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

IDEX is an Equal Opportunity Employer and Affirmative Action Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws (Minorities/Females/Protected Veterans/Disabled).

Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact our Talent Acquisition Team at lfcareers@idexcorp.com for assistance with an accommodation. These contact tools may be used only by individuals with a disability for accommodation requests. Do not inquire as to the status of an application.

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