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Events Coordinator

2 months ago

Washington, United States The Kennedy Center Full time
Job Description

The Kennedy Center is seeking a highly organized and detail-oriented Events Assistant Manager to support the Campus Rentals team. This role is responsible for coordinating licensing and production aspects for all rental events, providing cost estimates, creating license agreements, and processing deposits and advances.

Key Responsibilities:

  • Coordinate licensing and production aspects for all rental events, providing cost estimates, creating license agreements, and processing deposits and advances.
  • Oversee inquiry email inbox, assessing calendar availability to align with client space needs.
  • Respond to contracted rental clients and tour prospective clients in the Manager's absence.
  • Administrative organization and maintenance of the CRM Software, in collaboration with the entire Campus Rentals team.
  • Maintain and coordinate all schedules through ArtsVision and serve as the master user and approver for calendar internal and external inquiries.
  • Seek and coordinate additional opportunities for the use and rental of the Kennedy Center spaces.

Key Qualifications:

  • A Bachelor's Degree and two to five years' experience in theater, events, or production management required.
  • Proficiency in the calendar software ArtsVision highly preferred, with demonstrated knowledge of venue management and related calendar software required.
  • Intermediate to advanced skills in Microsoft Office Suite.
  • Knowledge of ArtsVision or other venue calendar software.
  • Sound business judgment in matters of contractual obligations, artist hospitality, event billing settlements, and front of house and back of house operations.
  • The ability to work under deadlines and have the flexibility to multi-task a wide-range of projects.
  • Excellent communication and intermediary skills are necessary to work effectively with a diverse group of constituencies.

Additional Information:

  • This is a very busy, fast-paced environment which requires flexibility in adjusting to changing priorities and demands.
  • The noise level in the work environment is normal, with occasional loud noise when backstage in a theater or during social event programs.
  • Some extended hours including nights and weekends.