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Facilities Coordinator/ Office Administrator

2 months ago

Bonita Springs, United States Indsci Full time

We are looking for a dynamic and enthusiastic Office Administrator/Facilities Coordinator to join our team. As a key player, you will play a crucial role in ensuring the smooth functioning of our office operations and facilities coordination. The ideal candidate for this dual role will possess a proactive attitude, outstanding organizational skills, and a friendly demeanor to contribute to the overall efficiency and positive atmosphere of our workplace. If you thrive in a multifaceted environment, are adept at coordinating various tasks seamlessly, and are ready to make a significant impact, we welcome you to join our team and be an integral part of our ongoing success. The FRS work environment is agile where there are daily standups and constant communication within each self-managed cross functional team. The ability to communicate effectively with the Professional Services Team and Helpdesk Support team, along with all other department leads is key to the success of the role. Primary Responsibilities Office Administrator ·

Welcome visitors, identify the purpose of their visit, and direct them to the appropriate department; maintain a visitor log for security purposes. ·

Keep inventory of office and event supplies, order materials as needed, and maintain stocks of coffee and snacks in the break room. ·

Coordinate and set up food for customer training events, company meetings and other special occasions; handle breakdown and clean-up after meals and at the end of the day. ·

Assist Training and Events departments with tasks related to office events and meetings, including monitoring and maintaining inventory of training materials, shipping books to customers, setting up training rooms, and creating certificates. ·

Scan, print, and email documents as requested by employees and guests. ·

Manage Shipping and Receiving, including receiving routine mail, handling package shipments, notifying recipients, and preparing UPS shipments. ·

Take and deliver messages. ·

Assist with clerical tasks from different departments as needed. Facilities Coordinator ·

Coordinate building space allocation and layout changes. ·

Coordinate facility upgrades and construction processes. ·

Manage workspace setup and ensure required equipment for new and existing employees. ·

Manage equipment receipt and installation. ·

Meet with contractors and landlords to organize construction projects. ·

Meet with vendors to guide deliveries. ·

Coordinate and maintain the security access system, allocation of badges, and ensure compliance by employees and visitors. ·

Ensure adherence of staff members to building policies and procedures. ·

Inspect the building for cleanliness and coordinate cleaning with contractors. ·

Review and respond to staff concerns and building issues related to critical systems. ·

Maintain building standards as applicable by law and regulation. ·

Maintain the Storeroom/Shipping area in an orderly manner. Order equipment as needed and/or as requested. Qualifications

·

High school diploma or general education degree (GED) required. Associate's degree in Business Administration preferred, but not required. ·

2-3 years of clerical, secretarial, or office experience. Facilities experience preferred, but not required. ·

Proficient computer skills, including Microsoft Office and Google documents. ·

Polished verbal and written communication skills. ·

Comfortable with routinely shifting demands, showcasing adaptability in both office administration and facilities management. ·

Proven customer-facing skills with a customer-centric approach to both administrative and facilities tasks. ·

Attention to detail, strong organizational skills, and an absolute focus on the quality of work, ensuring both office and facility operations run seamlessly. ·

Proven ability to engage across corporate functions, collaborating effectively with Sales, Marketing, Customer Support, Professional Services, and Product Management. ·

A positive, self-starter attitude and a desire to exceed expectations in both administrative and facilities coordination responsibilities.

Fortive Corporation Overview.

Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.

We are a diverse team 18,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We’re honest about what’s working and what isn’t, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

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