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Office Administration Coordinator

2 months ago

Santa Fe Springs, California, United States Style Korean Full time
Job Overview

Salary: $23 + Based on Experience

Company Overview: StyleKorean Inc. specializes in the wholesale and E-commerce retail of K-beauty products within the US market.

Position Overview: The Administrative Services Associate plays a crucial role in managing various office functions, ensuring efficient operations, and providing essential IT assistance. This position encompasses a range of administrative responsibilities, coordination of office activities, and support for technology-related tasks.

Key Responsibilities:

  • General Administrative Duties:
    • Manage phone communications, welcome visitors, and oversee correspondence.
    • Organize and schedule meetings, appointments, and travel logistics.
    • Draft and refine documents, reports, and presentations.
    • Monitor and maintain office supplies, placing orders as necessary.
    • Handle the receipt and dispatch of mail and packages.
    • Establish and uphold filing systems, both digital and physical.
    • Assist in the onboarding process for new hires and facilitate training sessions.
    • Oversee office equipment and coordinate maintenance and repairs.
    • Support administrative staff and management with various projects and tasks.
    • Ensure compliance with company policies and procedures in office operations.
  • Technical Support Responsibilities:
    • Set up and configure computers, printers, and other office technology.
    • Provide assistance to employees with basic technical issues and troubleshooting.
    • Install and update software applications, ensuring security measures are in place.
    • Manage user accounts, including creation, modification, and deactivation.
    • Address network connectivity issues and liaise with IT service providers as needed.
    • Maintain an inventory of IT equipment, overseeing allocation and returns.
    • Assist in the implementation and upkeep of office technology systems.

Qualifications:

  • Associate's degree or equivalent experience in Administration, IT, or a related field.
  • Demonstrated experience in administrative roles with foundational IT support knowledge.
  • Basic understanding of computer hardware, software, and networking principles.
  • Proficiency in Microsoft Office and standard office applications.
  • Exceptional attention to detail and organizational capabilities.
  • Strong time management and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Ability to manage sensitive information with confidentiality and discretion.

Employee Benefits:

  • Comprehensive health insurance fully covered by the company, including vision and dental.
  • 12 days of paid time off annually.
  • Paid holidays throughout the year.
  • 401k plan with company matching contributions.
  • Year-end discretionary bonus opportunities.
  • Discounts on merchandise.
  • Catered lunches provided.