Office Coordinator

2 weeks ago

Bonita Springs, Florida, United States KW Property Management, LLC Full time
Position Overview

Job Summary: This role involves providing essential support to the management office and executing administrative tasks in accordance with established company protocols.

Key Responsibilities:

  • Assist in the seamless operation of the management office by performing various administrative functions.
  • Handle record keeping, filing, mail collection and distribution, word processing, data entry, and maintenance of office supplies.
  • Update and manage account information within the computer database.
  • Investigate any discrepancies related to account payments.
  • Coordinate and monitor significant dates and meetings, including turnover, annual, and budget discussions.
  • Ensure professional telephone etiquette is maintained, and messages are accurately conveyed and responded to promptly.
  • Respond to emails within a 24-hour timeframe.
  • Oversee daily mail collection, including packages from various carriers.
  • Maintain and provide necessary documentation such as architectural approvals, maintenance requests, and sale/lease information.
  • Coordinate and reserve conference room events.
  • Engage in special projects as directed.

Work Environment: This position is primarily office-based. The physical demands of the role include the ability to sit, stand, reach, lift, bend, kneel, stoop, climb, push, and pull items weighing up to 20 pounds. The role requires manual dexterity, auditory and visual skills, and the capacity to follow both written and verbal instructions.

Position Details: This is a full-time, non-exempt (hourly) position. Workdays and hours will be determined based on the operational needs of the company, and the schedule may adjust accordingly.

Travel Requirements: Minimal travel may be necessary for attending meetings and training sessions within the city limits.

Qualifications:

  • A minimum of 1 year of experience in a similar role.
  • Proficient in computer applications, particularly the MS Office Suite.
  • Ability to manage multiple tasks and prioritize effectively.
  • Strong communication and listening skills to engage with a diverse population.
  • Typing proficiency with an accuracy of 45-50 words per minute.
  • Ability to work collaboratively in a team-oriented environment.

Note: This job description is intended to provide a general overview of the position and is not exhaustive of all duties and responsibilities. Responsibilities may evolve over time with or without notice.

  • Office Operations Coordinator

    2 weeks ago

    Bonita Springs, Florida, United States Edward D. Jones & Co., L.P. Full time

    Join Our Dynamic TeamIf you are looking for a fulfilling career opportunity, the Office Operations Coordinator position may be the ideal match for you.In this role, you will work closely with Financial Advisors to support clients in achieving their financial aspirations over time.About Edward D. Jones & Co., L.P.:Role: Office Operations...

  • Branch Office Coordinator

    1 week ago

    Bonita Springs, Florida, United States Edward D. Jones & Co., L.P. Full time

    About Edward D. Jones & Co., L.P.We are a leading financial services company dedicated to helping individuals and families achieve their long-term financial goals.Job Summary:The Branch Office Administrator (BOA) plays a critical role in supporting our Financial Advisors in delivering exceptional client service and driving business growth.Key...

  • Office Administration Specialist

    2 weeks ago

    Bonita Springs, Florida, United States KW Property Management, LLC Full time

    Position OverviewThis role involves providing essential support to the management office, ensuring smooth administrative operations while adhering to established protocols.Key ResponsibilitiesDaily Operations: Assist in the seamless functioning of the management office by performing various administrative tasks in accordance with company...

  • Administrative Coordinator

    3 days ago

    Bonita Springs, Florida, United States Troon Golf Full time

    Job SummaryTroon Golf is seeking a highly organized and motivated Administrative Coordinator to provide exceptional administrative support and customer service to our members and guests. As a key member of our team, you will be responsible for ensuring the smooth operation of our front desk and administrative office.Key ResponsibilitiesFront Desk Operations:...

  • Office Support Specialist

    1 week ago

    Bonita Springs, Florida, United States Simmonds Electrical of Naples, Inc. Full time

    Job OverviewWe are seeking a Scheduling and Administrative Support Specialist for a dynamic electrical contracting firm. The ideal candidate will have prior experience in an office setting, with a preference for those familiar with the construction sector. Proficiency in English is essential.This is a full-time role requiring 30-40 hours per week. Candidates...

  • Office Support Specialist

    2 weeks ago

    Bonita Springs, Florida, United States KW Property Management, LLC Full time

    Position OverviewJob Title: Administrative AssistantThis role is essential for the smooth functioning of the management office. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Key Responsibilities:Support daily operations of the management office by executing administrative tasks in accordance...

  • Financial Operations Coordinator

    1 week ago

    Bonita Springs, Florida, United States Earth Tech Environmental Full time

    Job OverviewThe ideal candidate will oversee all clerical, administrative, and operational functions related to the daily activities of the organization.Key Responsibilities & QualificationsBilingual proficiency in Spanish and English is advantageous.Handle incoming calls and route clients to the appropriate personnel.Administer the phone system, including...

  • Compliance Officer

    1 week ago

    Bonita Springs, Florida, United States Discovery Senior Living Full time

    About the RoleDiscovery Senior Living is seeking a highly skilled Compliance Officer or Compliance Manager to join our legal team. As a key member of our organization, you will play a critical role in ensuring the company maintains business integrity and adheres to all applicable statutes, regulations, and policies.Key ResponsibilitiesDevelop and implement...

  • Administrative Coordinator

    4 days ago

    Bonita Springs, Florida, United States MAY Management Service, Inc. Full time

    Job SummaryMAY Management Service, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our Community Association Managers and assist in completing projects for associations and owners in a professional and timely manner.Key...

  • Office Coordinator

    2 weeks ago

    Altamonte Springs, Florida, United States Staffing Now Full time

    Position Overview:SNI Companies is currently looking for a skilled Administrative Assistant to support our client in a professional environment. This role requires a dedicated individual who thrives in a structured setting.Work Schedule:This position operates on a standard workweek, Monday through Friday, from 8 AM to 5 PM.Compensation:The hourly wage for...

  • Front Office Coordinator

    3 days ago

    Altamonte Springs, Florida, United States Orlando Pain Relief Full time

    Job SummaryOrlando Pain Relief is seeking a highly organized and detail-oriented Front Office Specialist to join our team. As a key member of our front office staff, you will be responsible for providing exceptional patient care and ensuring a smooth and efficient experience for our patients.Key ResponsibilitiesPatient Check-In and Check-Out: Greet patients...

  • Dental Office Coordinator

    3 days ago

    Coral Springs, Florida, United States Sage Dental Full time

    About Sage DentalSage Dental is a leading Dental Support Organization (DSO) in the Southeast, dedicated to delivering exceptional patient-centric care. Our organization is built on a culture of innovative technology, constant learning, and a commitment to excellence.Job SummaryWe are seeking a highly skilled and dynamic Dental Receptionist to join our team...

  • Administrative Coordinator

    3 days ago

    Bonita Springs, Florida, United States MAY Management Service, Inc. Full time

    Job SummaryMAY Management Service, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our Community Association Managers and assist in completing projects for associations and owners in a professional and timely manner.Key...

  • Educational Support Coordinator

    2 weeks ago

    Bonita Springs, Florida, United States Mathnasium Full time

    Mathnasium Center Operations SpecialistBenefits:Performance-based bonusesAttractive salary packageFlexible working hoursCareer advancement opportunitiesPosition Overview:Mathnasium is on the lookout for an enthusiastic individual who possesses a strong commitment to education and experience in customer relations and retail management. As a Math Center...

  • Office Coordinator

    2 weeks ago

    Green Cove Springs, Florida, United States Vitis Energy, LLC Full time

    Position Overview:The Administrative Assistant at Vitis Energy, LLC will collaborate closely with management and onsite personnel to facilitate all administrative functions. This includes managing office operations, welcoming visitors, handling multi-line phone systems, data entry, and processing expense reports, with a particular emphasis on marketing...

  • Supply Chain Logistics Coordinator

    6 days ago

    Bonita Springs, Florida, United States Conform International, Inc. Full time

    Job OverviewConform International, Inc. is seeking a seasoned Production Management Professional to lead our manufacturing operations. As a key member of our team, you will be responsible for planning and executing production schedules to meet demand, ensuring a smooth supply chain, and maintaining high-quality standards.Key Responsibilities:Production...

  • Office Administration Coordinator

    2 weeks ago

    Winter Springs, Florida, United States Joshua Dike - State Farm Agent Full time

    Job OverviewPOSITION SUMMARY:Joshua Dike - State Farm Agent is in search of a detail-oriented and proactive individual to manage administrative tasks and assist insurance professionals in attracting and retaining clients. As an Office Administration Coordinator with our agency, your meticulousness, commitment to customer engagement, and sales orientation...

  • Front Office Coordinator for ENT Practice

    2 weeks ago

    Coral Springs, Florida, United States Broward ENT Consultants Full time

    Job DescriptionWe are seeking a dedicated Front Office Coordinator to manage our medical office operations efficiently. The ideal candidate will demonstrate proficiency in working with Electronic Medical Records (EMR), handling phone communications, and verifying patient insurance benefits.Your responsibilities will include:Managing incoming calls and...

  • Office Operations Coordinator

    2 weeks ago

    Green Cove Springs, Florida, United States Vitis Energy, LLC Full time

    Position Overview:The Office Operations Coordinator will collaborate closely with management and onsite personnel to facilitate all administrative functions, including office management, visitor reception, multi-line phone handling, data entry, and expense report processing, with a particular emphasis on marketing assistance. Ideal candidates will exhibit...

  • Client Relations Coordinator

    1 week ago

    Bonita Springs, Florida, United States Holiday Exp Naples Full time

    Job Overview:Support the Sales Director, Sales Managers, and Catering Manager in achieving customer satisfaction by executing clerical and administrative tasks related to guest and hotel communications through the sales team. The role may also involve engaging in light sales activities for small groups and events across multiple hotels as directed by the...