Office Administrator
17 hours ago
At DEME Offshore US, we are searching for a qualified and resourceful office administration / human resources generalist to support our admin and HR Teams in ensuring excellent employee service and efficient business operations. The employee will have both administrative responsibilities, including: staffing, training, development, general office administration and document control support
Responsibilities
- Handle administrative tasks for onboarding, including new-hire orientation, computer set up, and I-9 processing.
- Support benefit administration and annual open enrollment
- Guide employees through TWIC process, liaise with US Visadesk
- Complete data entry in human resources information systems (HRIS) and audits for accuracy and compliance
- Liaise with US Team, union employees, expat employees and vessel crew
- Be the primary backup for payroll processing, including biweekly and weekly union payroll, updating employee records, expense reimbursements, hourly-employee validations, and benefits changes
- Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contribute to policy development
- Assist in general office organization and administration such as stationaries, business cards, furniture, etc. and other related facility management.
- Support document control processes (digital signature processes, Aconex document management, etc.) in liaison with Document Control team in EU.
- Excellent communication and interpersonal skills, ethics, and cultural awareness
- Aptitude for problem-solving and thorough knowledge of HR procedures and policies
- Advanced knowledge of HRIS and ability to learn new technical systems, when necessary
- 3+ years' experience in HR
- Must reside in or be willing to relocate to Norfolk, VA
- Bachelor's degree (or equivalent) in human resources, business, or related field
- Resourceful mindset and strong attention to detail
- Knowledge of Workday and/or iSolved software
- Experience in offshore/maritime industries
- Knowledge in Aconex document management system
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