Office Administrator

17 hours ago


East Boston, United States DEME Full time

At DEME Offshore US, we are searching for a qualified and resourceful office administration / human resources generalist to support our admin and HR Teams in ensuring excellent employee service and efficient business operations. The employee will have both administrative responsibilities, including: staffing, training, development, general office administration and document control support
Responsibilities

  • Handle administrative tasks for onboarding, including new-hire orientation, computer set up, and I-9 processing.
  • Support benefit administration and annual open enrollment
  • Guide employees through TWIC process, liaise with US Visadesk
  • Complete data entry in human resources information systems (HRIS) and audits for accuracy and compliance
  • Liaise with US Team, union employees, expat employees and vessel crew
  • Be the primary backup for payroll processing, including biweekly and weekly union payroll, updating employee records, expense reimbursements, hourly-employee validations, and benefits changes
  • Assist in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contribute to policy development
  • Assist in general office organization and administration such as stationaries, business cards, furniture, etc. and other related facility management.
  • Support document control processes (digital signature processes, Aconex document management, etc.) in liaison with Document Control team in EU.
Required skills and qualifications
  • Excellent communication and interpersonal skills, ethics, and cultural awareness
  • Aptitude for problem-solving and thorough knowledge of HR procedures and policies
  • Advanced knowledge of HRIS and ability to learn new technical systems, when necessary
  • 3+ years' experience in HR
  • Must reside in or be willing to relocate to Norfolk, VA
Preferred skills and qualifications
  • Bachelor's degree (or equivalent) in human resources, business, or related field
  • Resourceful mindset and strong attention to detail
  • Knowledge of Workday and/or iSolved software
  • Experience in offshore/maritime industries
  • Knowledge in Aconex document management system

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