Office Administrator
3 days ago
Alantra is a global investment banking, asset management, and portfolio advisory firm with a strong presence in the mid-market. With offices across Europe, the US, Asia, and Latin America, we employ over 500 highly skilled professionals across 22 countries.
Our Investment Banking DivisionOur Investment Banking division provides independent advice on M&A, capital raising, financial restructuring, credit portfolio, and capital markets transactions. Our team offers broad sector expertise across a range of industries, including Consumer, Industrials, Healthcare, and Technology.
Job OverviewWe are seeking a highly organized and proactive Office Administrator to join our team in Boston. As an Office Administrator, you will play a crucial role in overseeing the day-to-day office operations and providing comprehensive administrative support to our Managing Directors.
Responsibilities- Maintain a well-organized and efficient office environment.
- Coordinate and oversee office supplies, equipment, and facilities.
- Provide high-level administrative assistance to the Managing Directors, including managing schedules, arranging appointments, processing expenses, and organizing meetings.
- Serve as the primary point of contact for internal and external inquiries, emails, and phone calls directed to the Managing Directors.
- Arrange travel logistics for the Managing Directors, including flights, accommodation, ground transportation, and itinerary planning.
- Maintain and update the Managing Directors' calendars, coordinating with team members to schedule meetings, conferences, and events.
- Assist in organizing company events, conferences, and workshops.
- Create, format, and edit documents, reports, presentations, and other business materials as required.
- Identify and address operational challenges proactively and implement process improvements to enhance office efficiency and productivity.
- At least 2 years' experience as an Office Coordinator, Administrative Assistant, or similar role.
- Bachelor's degree or relevant work experience.
- Ability to work onsite in our Boston office required.
- Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Attention to detail and a high level of accuracy in all tasks.
- Discretion and the ability to handle sensitive and confidential information.
- Exceptional problem-solving abilities and a proactive approach to challenges.
- Team-oriented and collaborative culture.
- Unique career development opportunities with a focus on long-term growth and success.
- Dynamic and collaborative work environment.
- Competitive salary and bonus plans.
- 100% Healthcare coverage options, HRA and FSA options, dental, vision insurance.
- 401k with match.
- Competitive vacation and holiday plans.
- Fitness reimbursement.
- Employee assistance program.
- Pre-tax commuter benefits.
- Company events and international offsites.
- Team-wide community service initiatives.
- Access to a global network.
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