Administrative Assistant
7 days ago
Job Type
Full-time
Description
PromptCare is seeking an Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to Human Resources and other departments with multiple responsibilities throughout the day ensuring the smooth running of the department. If you are a motivated individual with a passion for providing administrative support in the healthcare industry, we encourage you to apply for this exciting opportunity. To learn more about our company and services, visit us at PromptCare In-home Respiratory and Infusion
Reporting to: Vice President of Human Resources
Job Type: Full-Time, 40 hours per week, Monday - Friday, Hybrid 3 days in office
Location: Corporate Office - New Providence, New Jersey
Requirements
- High School Diploma/GED
- Minimum of 3-4 years of experience in an administrative role
- Must have excellent judgment and be able to manage confidential matters with discretion
- Proficient in Microsoft Office applications; Word, Outlook, PowerPoint, and Excel, Zoom
- Ability to prioritize and handle multiple tasks in fast paced, challenging environment
- Assists with the daily work activities of the HR Onboarding Team
- Oversee the general administrative function and activities of the office, i.e., coffee order, office supplies
- Provides weekly new hire packages for scheduled new hires
- Orders badges for new hires and employee changes
- Demonstrates a "team" philosophy in daily operations and problem-solving methods.
- Is aware of, and complies with, with all federal and state regulatory agencies as instructed by the company (i.e., OSHA, ACHC)
- Incorporates company or departmental changes effectively
- Keeps all employee information confidential, in accordance with company procedures and HIPAA regulations.
- Consistently demonstrates a positive attitude
- Coordinate employee engagement events
- Manage employee recognition program - Giftogram
- Provides details from HR Team to Marketing as it relates to Company Newsletter
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and listen, open filing cabinets and bend or stand as necessary. This position requires the ability to occasionally lift office products and supplies of 20 pounds but no more than 35 pounds.
Benefits & Perks
- Competitive Salary
- Medical, Dental, Vision Package
- 401(k) plan (discretionary)
- PTO - Vacation, Sick and Personal days, and paid holidays
- Employee Referral bonuses & Discount Ticket Program
- Lunch & Learn Programs
- Employee Recognition Program
Equal Employment Opportunity
The PromptCare Companies is committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination on the basis of race, color, age, national origin, religion, gender, gender identity, sexual orientation, pregnancy, marital status, genetic disposition, disability, veteran's status or any other characteristic or classification protected by State/Federal/Local laws. We foster a work environment in which diversity and inclusion are embraced, people are hired and advanced on their merits, and employees are treated with mutual respect and dignity.
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