Administrative Assistant
3 months ago
SUMMARY:
Under general supervision perform a variety of secretarial and administrative functions. May include functional supervision of clerical support staff.
REQUIRED QUALIFICATIONS:
Associates Degreeor equivalent experience.
Knowledge of PC word processing and spreadsheet software applications required.
Three to five years progressively more responsible secretary experience.
Work is performed in a typical office environment requiring extended periods of sitting walking and/or standing.
PRIMARY DUTIES AND RESPONSIBILITIES:
Prepare a variety of materials in final form including memoscorrespondenceand statistical reports. Must be able to work from rough drafts dictation or utilize software programs such as word processingspreadsheetsor data base management.
Compose and send out in own name routine memos and correspondence based on own knowledge of situation. Composes rough drafts of more detailed correspondence and reports for director's review.
Receive and screen visitors and telephone calls. Ascertain needs and establish priorities. Provide information or resolve matters on own authority according to established policies often drawing on knowledge of departmentHospitaland outside organizations.
Maintain appointment schedule usually without prior clearance often coordinating supervisors' hospital commitments as well as those with outside associations such as national organizations or private practices. Schedule coordinate and attend inter-departmental meetings. Compile agenda and related materials. Type and distribute minutes.
May perform duties related to supervisor's holding office in state/national/international organizations such as coordinating conferences or special events. Duties will include securing facilitycontactingand coordinating speakers confirming arrangements and preparing all necessary materials. May attend events for the purpose of registering guests assisting with recordkeeping duties and event details.
Monitor budget review purchase requisitions and maintain accurate financial records on departmental expenses.
Maintain records and statistics for department as required by corporationgovernmentand accrediting agencies. Prepares statistical reports chart and graphs which may require some statistical or cost analysis.
Maintain departmental recordkeeping and filing systems including patient budget payroll and personnel data policy and procedure manuals and databases.
May assume regular responsibility for recurring projects or programs requiring a knowledge of department or corporate operations and the use of independent judgement.
Maintain department inventory including ordering supplies and processing purchase orders. Meets with vendors to review and/or evaluate new supplies or equipment.
Provide functional guidance to new employees or other clerical employees as needed.
Maintain quality assurance safety environmental and infection control in accordance with established system policiesproceduresand objectives.
Perform other related duties as required.
BENEFITS:
For qualifyingpositionswe offer:
Competitive pay and paid time off
Medical coverage
Dental coverage
Vision coverage
401K match
Education Assistance and Reimbursement
Wellness programs and more
Location: The Miriam Hospital - Providence RI
Work Type: Full Time
Shift: 1
Union: Non-Union
-
Administrative Assistant
3 days ago
Providence, Rhode Island, United States Rose International Full timeJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rose International. As an Administrative Assistant, you will be responsible for providing exceptional customer service, managing confidential data, and performing various administrative tasks.Key Responsibilities:Provide exceptional customer service...
-
Administrative Assistant
1 month ago
Providence, United States FL Putnam Investment Management Full timeJob DescriptionJob DescriptionF.L. Putnam provides wealth management and investment advisory services for individuals, families, endowments, and not-for-profit organizations. We were founded to answer the unique challenges that come with wealth and continue to provide solutions to our client's most important financial questions. We're looking for a...
-
Administrative Assistant
1 week ago
Providence, United States Hub Technology Group Full timeContract Administrative Assistant1 YEAR CONTRACT - On Site – Providence RIComplex administrative duties and responsibilities including calendaring, document management, front desk support, scheduling and clerical dutiesAnalyze operational information and prepare detailed and comprehensive reports of findingsPerofrm varied outreach and communications...
-
Administrative Assistant
1 week ago
Providence, United States Hub Technology Group Full timeContract Administrative Assistant1 YEAR CONTRACT - On Site – Providence RIComplex administrative duties and responsibilities including calendaring, document management, front desk support, scheduling and clerical dutiesAnalyze operational information and prepare detailed and comprehensive reports of findingsPerofrm varied outreach and communications...
-
Administrative Assistant
1 month ago
Providence, United States FL Putnam Investment Management Full timeF.L. Putnam provides wealth management and investment advisory services for individuals, families, endowments, and not-for-profit organizations. We were founded to answer the unique challenges that come with wealth and continue to provide solutions to our client's most important financial questions. We're looking for a talented and motivated Administrative...
-
Administrative Assistant
2 months ago
Providence, Rhode Island, United States ABC Legal Services Full timeAbout ABC Legal Services:ABC Legal Service is proud to be the national leader in filing service of legal documents. We are growing and are looking for talented new team members to support our growth and solve exciting challengesWe are a team of 350 with offices in Los Angeles, Dallas, Miami, Brooklyn, Chicago, Washington DC, and more. Seattle is our home and...
-
Healthcare Administrative Assistant
7 days ago
Providence, Rhode Island, United States Brown Surgical Associates Full timePosition: Healthcare Administrative Assistant at Brown Surgical AssociatesBrown Physicians, Inc (BPI) is a non-profit healthcare organization associated with Brown University's Warren Alpert Medical School. Our goal is to deliver outstanding patient services, foster medical education, and drive research initiatives to enhance health in Rhode Island and...
-
Medical Administrative Assistant
2 weeks ago
Providence, United States Boston IVF Full time*Administrative Assistant * With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean...
-
Legal Administrative Assistant
2 weeks ago
Providence, Rhode Island, United States Stephen J. Dennis, Esq; A Professional Legal Corporation Full timeStephen J. Dennis, Esq; A Professional Legal Corporation is seeking a dedicated full-time Legal Administrative Assistant to enhance our team. We are in search of a meticulous and reliable individual who possesses strong analytical capabilities. Our dynamic legal environment requires someone who can operate independently, manage multiple tasks efficiently,...
-
Administrative Assistant
1 week ago
New Providence, United States Bluebird Staffing Full timeLooking for an experienced Administrative Assistant for a medical company. Ongoing full time contract Position- Administrative Assistant Details- * Front Desk * Professional * Answer phones * Deal with patients Duration- Ongoing Pay Rate- $20 Local candidates only- New Providence, NJ
-
Administrative Assistant
1 week ago
New Providence, United States Bluebird Staffing Full timeLooking for an experienced Administrative Assistant for a medical company.Ongoing full time contract Position- Administrative Assistant Details- * Front Desk * Professional * Answer phones * Deal with patients Duration- Ongoing Pay Rate- $20 Local candidates only- New Providence, NJ
-
Administrative Assistant
1 month ago
New Providence, United States Bluebird Staffing Full timeLooking for an experienced Administrative Assistant for a medical company.Ongoing full time contract Position- Administrative Assistant Details- * Front Desk * Professional * Answer phones * Deal with patients Duration- Ongoing Pay Rate- $20 Local candidates only- New Providence, NJ
-
Clinical Administrative Assistant
4 weeks ago
Providence, United States HopeHealth Full timeJob DescriptionJob DescriptionAbout This PositionHopeHealth is seeking an experienced Clinical Administrative Assistant for it's affiliate HopeHealth Hospice & Palliative Care in Providence, RI.The Administrative Assistant provides a positive, warm, calm and competent image and assistance in the coordination and support of patient care delivery. The...
-
Administrative Assistant
3 months ago
Providence, United States Brown Medicine Full timeJob DescriptionJob DescriptionPRINCIPAL DUTIES AND RESPONSIBILITIES: Consistently applies the Brown Medicine values of patient care priority, dignity, collaboration, integrity, and quality in support of the Brown Medicine mission to deliver compassionate, high-quality patient care, research excellence and outstanding physician education. Is responsible for...
-
Administrative Assistant
3 weeks ago
Providence, United States ASK Consulting Full time $31Job DescriptionJob Description"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".Job Title: Administrative Assistant Location: Providence, RIDuration: 6 monthsPay Rate: $31.37/hr.Job Description: Basic Qualifications for...
-
Administrative Assistants
6 days ago
Providence, United States nextSource Full timenextSource invites you to join our talent community of Executive Assistants and Administrative Assistants. Our client is often looking for them to support their ongoing business needs. When you register and join the community, our goal is to engage you as soon as possible by one of our recruiters, who will discuss your background and the needs of the client....
-
Administrative Coordinator
2 days ago
Providence, Rhode Island, United States Hub Technology Group Full timeJob SummaryHub Technology Group is seeking a highly skilled Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including calendaring, document management, front desk support, scheduling, and clerical duties.Key ResponsibilitiesProvide administrative support to...
-
Healthcare Administrative Assistant
6 days ago
Providence, Rhode Island, United States Lifespan Full timeJob SummaryThe Patient Service Representative plays a vital role in the healthcare team at Lifespan, providing exceptional patient care and administrative support. This dynamic individual will be responsible for managing patient data, scheduling appointments, and ensuring a smooth patient flow.Key ResponsibilitiesTriage and track patient telephone contacts,...
-
Healthcare Administrative Assistant
1 week ago
New Providence, United States Bluebird Staffing Full timeBluebird Staffing is hiring an experienced Healthcare Administrative Assistant for a long term contract.Details-Front DeskProfessionalAnswer phones Deal with patients Duration- OngoingPay Rate- $20Local candidates only- New Providence, NJ
-
Healthcare Administrative Assistant
1 week ago
New Providence, United States Bluebird Staffing Full timeBluebird Staffing is hiring an experienced Healthcare Administrative Assistant for a long term contract.Details-Front DeskProfessionalAnswer phones Deal with patients Duration- OngoingPay Rate- $20Local candidates only- New Providence, NJ