Administrative Assistant

6 months ago

Providence, United States LifeSpan Full time

SUMMARY:

Under general supervision perform a variety of secretarial and administrative functions. May include functional supervision of clerical support staff.

REQUIRED QUALIFICATIONS:

Associates Degreeor equivalent experience.

Knowledge of PC word processing and spreadsheet software applications required.

Three to five years progressively more responsible secretary experience.

Work is performed in a typical office environment requiring extended periods of sitting walking and/or standing.

PRIMARY DUTIES AND RESPONSIBILITIES:

Prepare a variety of materials in final form including memoscorrespondenceand statistical reports. Must be able to work from rough drafts dictation or utilize software programs such as word processingspreadsheetsor data base management.

Compose and send out in own name routine memos and correspondence based on own knowledge of situation. Composes rough drafts of more detailed correspondence and reports for director's review.

Receive and screen visitors and telephone calls. Ascertain needs and establish priorities. Provide information or resolve matters on own authority according to established policies often drawing on knowledge of departmentHospitaland outside organizations.

Maintain appointment schedule usually without prior clearance often coordinating supervisors' hospital commitments as well as those with outside associations such as national organizations or private practices. Schedule coordinate and attend inter-departmental meetings. Compile agenda and related materials. Type and distribute minutes.

May perform duties related to supervisor's holding office in state/national/international organizations such as coordinating conferences or special events. Duties will include securing facilitycontactingand coordinating speakers confirming arrangements and preparing all necessary materials. May attend events for the purpose of registering guests assisting with recordkeeping duties and event details.

Monitor budget review purchase requisitions and maintain accurate financial records on departmental expenses.
Maintain records and statistics for department as required by corporationgovernmentand accrediting agencies. Prepares statistical reports chart and graphs which may require some statistical or cost analysis.

Maintain departmental recordkeeping and filing systems including patient budget payroll and personnel data policy and procedure manuals and databases.

May assume regular responsibility for recurring projects or programs requiring a knowledge of department or corporate operations and the use of independent judgement.

Maintain department inventory including ordering supplies and processing purchase orders. Meets with vendors to review and/or evaluate new supplies or equipment.

Provide functional guidance to new employees or other clerical employees as needed.

Maintain quality assurance safety environmental and infection control in accordance with established system policiesproceduresand objectives.

Perform other related duties as required.

BENEFITS:

For qualifyingpositionswe offer:

Competitive pay and paid time off

Medical coverage

Dental coverage

Vision coverage

401K match

Education Assistance and Reimbursement

Wellness programs and more

Location: The Miriam Hospital - Providence RI

Work Type: Full Time

Shift: 1

Union: Non-Union

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