Administrative Assistant
1 month ago
F.L. Putnam provides wealth management and investment advisory services for individuals, families, endowments, and not-for-profit organizations. We were founded to answer the unique challenges that come with wealth and continue to provide solutions to our client's most important financial questions. We're looking for a talented and motivated Administrative Assistant to join our Providence team.
Responsibilities
The Administrative Assistant provides a wide variety of support for the Providence office including business development, client services and operations. Workload priorities are clarified under the direction of Head of Wealth.
In addition to special project work supporting the above-mentioned departments, the administrative assistant is the first point of contact for all clients visiting the office. This position is well-suited for a person with a naturally positive and professional disposition.
- Welcoming clients and answering telephones
- Processing daily office mail, UPS, FedEx, etc.
- Monitoring and maintaining office supplies and equipment; liaising with vendors
- Preparation for client meetings, ordering food as needed
- Document archiving
- Client database management (Salesforce)
- Maintaining public and private calendars
- Preparing client meeting materials
- Scheduling travel/appointments for leadership team
- Processing employee expenses and preparing expense reports
Qualifications
- Associate's degree or B.A./B.S. degree preferred
- Seeking a candidate who is highly motivated and willing to multitask, while still paying strong attention to detail
- Previous administrative experience a plus, financial services or professional services industry experience preferred
- Strong verbal and written communication skills, as well as exemplary interpersonal skills when working with clients and prospects
- Excellent computer literacy and experience in PowerPoint, Excel, Word, and PDF editors as well as Salesforce familiarity
- Excellent time management skills and the ability to prioritize work
- Knowledge of general office administration and office equipment
F.L.Putnam is an equal opportunity employer. We are committed to promoting an inclusive environment in service to one another and our clients. We do all of this with kindness, empathy, and respect for one another.
-
Administrative Assistant
1 month ago
Providence, United States FL Putnam Investment Management Full timeJob DescriptionJob DescriptionF.L. Putnam provides wealth management and investment advisory services for individuals, families, endowments, and not-for-profit organizations. We were founded to answer the unique challenges that come with wealth and continue to provide solutions to our client's most important financial questions. We're looking for a...
-
Administrative Assistant
3 days ago
Providence, United States Hub Technology Group Full timeContract Administrative Assistant1 YEAR CONTRACT - On Site – Providence RIComplex administrative duties and responsibilities including calendaring, document management, front desk support, scheduling and clerical dutiesAnalyze operational information and prepare detailed and comprehensive reports of findingsPerofrm varied outreach and communications...
-
Administrative Assistant
2 days ago
Providence, United States Hub Technology Group Full timeContract Administrative Assistant1 YEAR CONTRACT - On Site – Providence RIComplex administrative duties and responsibilities including calendaring, document management, front desk support, scheduling and clerical dutiesAnalyze operational information and prepare detailed and comprehensive reports of findingsPerofrm varied outreach and communications...
-
Administrative Assistant
1 month ago
Providence, United States Complete Staffing Solutions Full timeJob DescriptionJob DescriptionAdministrative AssistantLocation:Providence, RIOpportunity to work with a great company!Hiring ASAP!Hours:Full Time – Temp to HireMonday - Friday; 8:30am - 4:30pmJob Requirements:Manage Outlook calendars.Reconcile credit cards for.Reconcile invoices.Provide general administrative responsibilities for AVP (prep for meetings,...
-
Administrative Assistant
4 weeks ago
Providence, United States Complete Staffing Solutions Full timeJob DescriptionJob DescriptionAdministrative AssistantLocation:Providence, RIOpportunity to work with a great company!Hiring ASAP!Hours:Full Time – Contract (3 to 6 months)Monday - Friday; 8:30am - 4:30pmJob Requirements:Manage Outlook calendars.Reconcile credit cards for.Reconcile invoices.Provide general administrative responsibilities for AVP (prep for...
-
Administrative Assistant
1 month ago
Providence, Rhode Island, United States ABC Legal Services Full timeAbout ABC Legal Services:ABC Legal Service is proud to be the national leader in filing service of legal documents. We are growing and are looking for talented new team members to support our growth and solve exciting challengesWe are a team of 350 with offices in Los Angeles, Dallas, Miami, Brooklyn, Chicago, Washington DC, and more. Seattle is our home and...
-
Medical Administrative Assistant
7 days ago
Providence, United States Boston IVF Full time*Administrative Assistant * With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean...
-
Legal Administrative Assistant
7 days ago
Providence, Rhode Island, United States Stephen J. Dennis, Esq; A Professional Legal Corporation Full timeStephen J. Dennis, Esq; A Professional Legal Corporation is seeking a dedicated full-time Legal Administrative Assistant to enhance our team. We are in search of a meticulous and reliable individual who possesses strong analytical capabilities. Our dynamic legal environment requires someone who can operate independently, manage multiple tasks efficiently,...
-
Administrative Assistant
2 days ago
New Providence, United States Bluebird Staffing Full timeLooking for an experienced Administrative Assistant for a medical company.Ongoing full time contract Position- Administrative Assistant Details- * Front Desk * Professional * Answer phones * Deal with patients Duration- Ongoing Pay Rate- $20 Local candidates only- New Providence, NJ
-
Administrative Assistant
4 weeks ago
New Providence, United States Bluebird Staffing Full timeLooking for an experienced Administrative Assistant for a medical company.Ongoing full time contract Position- Administrative Assistant Details- * Front Desk * Professional * Answer phones * Deal with patients Duration- Ongoing Pay Rate- $20 Local candidates only- New Providence, NJ
-
Administrative Assistant
21 hours ago
New Providence, United States Bluebird Staffing Full timeLooking for an experienced Administrative Assistant for a medical company. Ongoing full time contract Position- Administrative Assistant Details- * Front Desk * Professional * Answer phones * Deal with patients Duration- Ongoing Pay Rate- $20 Local candidates only- New Providence, NJ
-
Providence, United States 22nd Century Technologies, Inc. Full time*Duration: *10+ Months (with possibility of extension)*Roles and Responsibilities:** Assist the head of a department, agency, or division by relieving such superior of complex administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior.* Study and analyze operational...
-
Administrative Assistant
3 months ago
Providence, United States LifeSpan Full timeSUMMARY: Under general supervision perform a variety of secretarial and administrative functions. May include functional supervision of clerical support staff. REQUIRED QUALIFICATIONS: Associates Degreeor equivalent experience. Knowledge of PC word processing and spreadsheet software applications required. Three to five years progressively more...
-
Clinical Administrative Assistant
3 weeks ago
Providence, United States HopeHealth Full timeJob DescriptionJob DescriptionAbout This PositionHopeHealth is seeking an experienced Clinical Administrative Assistant for it's affiliate HopeHealth Hospice & Palliative Care in Providence, RI.The Administrative Assistant provides a positive, warm, calm and competent image and assistance in the coordination and support of patient care delivery. The...
-
Administrative Assistant
3 months ago
Providence, United States Brown Medicine Full timeJob DescriptionJob DescriptionPRINCIPAL DUTIES AND RESPONSIBILITIES: Consistently applies the Brown Medicine values of patient care priority, dignity, collaboration, integrity, and quality in support of the Brown Medicine mission to deliver compassionate, high-quality patient care, research excellence and outstanding physician education. Is responsible for...
-
Administrative Assistant
2 weeks ago
Providence, United States ASK Consulting Full time $31Job DescriptionJob Description"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".Job Title: Administrative Assistant Location: Providence, RIDuration: 6 monthsPay Rate: $31.37/hr.Job Description: Basic Qualifications for...
-
Healthcare Administrative Assistant
3 days ago
New Providence, United States Bluebird Staffing Full timeBluebird Staffing is hiring an experienced Healthcare Administrative Assistant for a long term contract.Details-Front DeskProfessionalAnswer phones Deal with patients Duration- OngoingPay Rate- $20Local candidates only- New Providence, NJ
-
Healthcare Administrative Assistant
2 days ago
New Providence, United States Bluebird Staffing Full timeBluebird Staffing is hiring an experienced Healthcare Administrative Assistant for a long term contract.Details-Front DeskProfessionalAnswer phones Deal with patients Duration- OngoingPay Rate- $20Local candidates only- New Providence, NJ
-
Administrative Assistant Float
5 months ago
East Providence, United States University Orthopedics Full timeJob DescriptionJob DescriptionJob Description: Administrative Office Assistant (Float)Reports to: Administrative Manager GENERAL SUMMARY OF DUTIES: Hours and locations will vary depending on the needs of the company. The work in this position contributes to the patient’s overall successful interaction within the office. Exceptional people skills are...
-
Administrative Coordinator
1 day ago
Providence, Rhode Island, United States LifeSpan Full timeJob Title: Administrative Assistant at LifeSpanWe are seeking an experienced Administrative Assistant to join our dynamic team at LifeSpan in Providence, RI.Perform various administrative tasks under general supervision, ensuring seamless day-to-day operations.Qualifications include an Associate's Degree or relevant experience in a business administration...