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Business Office Director
1 month ago
Employment: Full-Time Pay Frequency: Annually Purpose: The Business Office Director is responsible for financial and certain HumanResource duties of the Community, as assigned. He/she may manage otheradministrative team members and administrative functions. • Codes all invoices for payment. • Verifies the appropriate approvals on all invoices. • Provides vendor information to the Accounting department. • Batches weekly invoices for payment. • Audits expense reports and petty cash reconciliations. • Provides month-end close accruals to Accounting department. • Responds to all vendor inquiries. • Adheres to the weekly accounting cycle. • Enters post ancillary charges/fees into billing system. • Assists General Manager in reviewing Resident bills. • Assists General Manager with Resident file maintenance. • Distributes Resident bills in a timely manner. • Demonstrates an understanding of the components of an accrual basis financialstatement. • Analyzes variances in departmental payroll vs. budget. • Understands capital expenditure vs financial statement expense. • Analyzes revenue by product type. • Assists General Manager with annual budget process. • Assists General Manager with analyzing monthly financials. • Pulls hours from time clock. • Exports pulled hours into payroll grid. • Makes necessary approved payroll edits in a timely manner. • Monitors and controls employee time punches. • Exports time sheets from payroll system. • Ensures proper recording into the payroll grid for payroll hours and dollars. • Processes changes in employee status. • Monitors payroll check disbursements. • Archives and discards payrolls at end of each cycle. • Acts as a point of contact for all HR-related matters. • Fields any team member relations matters and work in conjunction with theGeneral Manager on resolving issues. • Interprets policies and procedures related to Human Resources and communicatesto all employees both proactively and in response to questions. • Oversees benefits management at Community level, assisting in the openenrollment process, ongoing benefits communication, and benefits orientationfor new hires. • Maintains accurate team member files and employment records. • Administers the recruiting process for new hires, including searching andscreening candidates, tracking applicants, checking references and producingoffer letter. • Ensures regulatory and legal compliance for all employment-related matters. • Handles worker’s compensation administration for Community. • Follows all emergency procedures. • Understands all safety practices and procedures. • Communicates effectively with General Manager and other staff. • Immediately advises Salus Coach, Wellness Director, and General Manager ofany changes in physical and mental health of a Resident. • Reviews Concierge hours and monthly meetings with Salus Coach. • Participates in the monthly Manager on Duty coverage. Qualifications: •High School graduate or equivalent certificate; Associates degree preferred. • Successful completion of bookkeeping/accounting courses is helpful. • 3 to 5 years’ progressive experience in office management required. • Physically able to bend and reach. • Physically able to sit for extended periods of time. • Physically able to push and pull and lift up to 40-50 pounds if necessary. •May have their picture taken and image used in social media or communityadvertising. • May be video recorded from devices installed by families in residents’apartments. • Required to work weekends and holidays as assigned. • May be required to work on shifts other than the one for which hired. • May be required to work extended hours (up to 16 hours per day). • May be exposed to infectious waste, diseases, conditions, etc., includingHIV, AIDS, and Hepatitis B & C viruses. • May be subject to hostile and emotionally upset Residents due to mentalstatus. • Background, criminal, and drug tests may be required according to HR Policies& Procedures. • May be asked to submit to random drug test during employment. #J-18808-Ljbffr
