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Graduate Degree Audit Specialist
1 month ago
Job Opportunities at Texas State University Please see Special Instructions for more details. Incomplete applications will not be reviewed. To receive consideration, applicants must clearly indicate in the cover letter the ways in which they meet the job’s qualifications. Failure to do so may result in disqualification. Applicants must attach to the electronic application: a cover letter a resume The Graduate College will not sponsor or transfer visa sponsorship for this position. Normal working hours are M-F 8-5, but some night/weekend work is required for participation in events such as fall, spring, and summer commencement. Remote work may be possible for up to two days per week. Posting Information Posting Number: 2024663 Posting/Functional Title: Graduate Degree Audit Specialist Location: San Marcos Department: The Graduate College Recruitment Type: Open to All Job Type: Full-Time Funding Source: Permanent Monthly Salary: $3,100 - $3,324 Job Category: Non-Exempt Required Qualifications Applicants must specifically address how they meet these required qualifications to meet the requirements of the position: University policies and procedures; faculty and staff rules and regulations. Basic office protocol and etiquette. Communicating effectively with co-workers and prospective students; preparing clear, concise, grammatically correct materials with accurate information in a timely manner. Proofread for correctness and completeness of data. Maintain accurate and comprehensive records and files. Multitask, organize, and prioritize work within an office setting. Experience with common office software applications, such as Microsoft Office Suite. Read and understand graduate program requirements; perform basic math. Meet deadlines while maintaining quality of work with continuous interruptions. Understand and complete verbal and written instructions with attention to detail. Work individually and in a team environment. Preferred Qualifications Bachelor’s or advanced degree (or hours toward advanced degree). Experience working in academic affairs in higher education. Technical experience with software and network-based software. Job Description The Graduate Degree Audit Specialist maintains student records including applying petitions from graduate advisors, reviewing and approving required forms and documents, changing student records as necessary or upon request, and running various reports to ensure student records are accurate and that students are on track to graduate in a timely manner. This also includes answering emails and phone calls from both faculty and students regarding registration and graduation policies, reviewing student graduation applications to ensure students have met all degree requirements listed in the university catalog, and reviewing curriculum and program changes to confirm they meet university policy regarding graduation requirements. The team is also responsible for reviewing all theses and dissertations and ensuring rigorous formatting standards are met. Job Duties Evaluate and process graduate student applications for graduation and ensure students have completed degree requirements. Maintain confidential student files and records through accurate and thorough documentation. Process degree audit petitions, update curriculum records, and maintain student degree audits. Ensure courses are applying to degree audits for financial aid eligibility. Run reports to ensure accuracy in records and for tracking students' progress. Review and ensure degree audit templates and the Graduate Catalog have been updated when changes in curriculum have been approved. Provide general information and outstanding customer service to a wide population of students, faculty, and staff. Provide referrals to other offices and services on campus as needed. Review theses and dissertations for proper formatting and assist with workshops for students. Assist with commencement. Perform other duties as assigned. Additional Information to Applicants Incomplete applications will not be reviewed. To receive consideration, applicants must clearly indicate in the cover letter the ways in which they meet the job’s qualifications. Failure to do so may result in disqualification. Applicants must attach to the electronic application: a cover letter a resume The Graduate College will not sponsor or transfer visa sponsorship for this position. Normal working hours are M-F 8-5, but some night/weekend work is required for participation in events such as fall, spring, and summer commencement. Remote work may be possible for up to two days per week. Job Open Date 08/02/2024 Job Close Date 08/16/2024 (posting closes at midnight) Open Until Filled: No Normal Work Days Normal Work Hours Start: 8:00 AM Normal Work Hours End: 5:00 PM Posting Notices You will be required to electronically attach a resume and cover letter to your application. Legal and Required Notices Texas State University is an Equal Employment Opportunity/Affirmative Action Employer. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Why work @ Texas State? • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents • Generous paid time off: vacation, holidays, sick days and many more • Excellent work-life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. • An inclusive Bobcat community: join our many social networks offered on and off-campus • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions. By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation. #J-18808-Ljbffr
