Inventory Specialist

4 weeks ago

San Marcos, United States Hays County Full time $36,338 - $54,508
SummaryUnder the direction of the Lieutenant for Special Services Division, the Inventory Specialist will assist in ordering, receiving, tagging and recording fixed asset items within the Sheriff’s Office, thus creating a complete, accurate and updated inventory list.  This position will also require the Inventory Specialist to coordinate with members of the Auditor’s Office to achieve a compatible system, usable by members of both the Auditor’s Office and Sheriff’s Office.  This position must have a strong work ethic. The Inventory Specialist must follow directions, meet deadlines, have good attendance, be punctual, demonstrate safety, be reliable, have honesty, integrity, be free from moral turpitude, and have a proper attitude.  The employee must make sound, accurate and timely decisions while taking appropriate risks.  The employee must be an adaptable self-starter. Responsibilities:
  • Maintains care, custody, and inventory control of all property in the possession of the Hays County Sheriff’s Office.
  • Assist the Budget Coordinator in maintaining account records and inventory strategies as directed.
  • Maintains adequate supplies and other support materials.
  • Central distribution point for issuance of property and equipment in the possession of the Hays County Sheriff’s Office.
  • Upon request of Bureau command will perform necessary investigations in procuring the best distributors for needed equipment and supplies.
  • May prepare purchase order requests for approval by the Budget Coordinator.
  • Performs back-up procedures with regard to files Prepares reports and other documentation upon request.
  • Assist the Hays County Purchasing and Audit department in regard to the Transfer and Auction of obsolete and used equipment.
  • Initiates and conducts the Sheriff’s Office annual inventory audit.
  • Maintains records and acts as the coordinator for the Sheriff’s Office Accident Review Board.
  • Requires the employee to be able to render credible testimony in any court proceeding to include Justice Courts, County Courts, District Courts and any U.S. Federal Court.
  • Performs other duties as assigned.
 Knowledge Required:
  • Knowledge of accounting principles.
  • Knowledge of basic bookkeeping or record keeping procedures.
  • Knowledge of basic Law Enforcement protocol (preferred).
 Skills Required:
  • Skill in applying bookkeeping procedures.
  • Skill in operating personal computer and related equipment.
  • Skill in typing at a rate of 50 words per minute (preferred).
  • Skill in use of spreadsheets software.
  • Skill in effective verbal and written communication.
  • Skill in processing large volumes of numerical data.
  • Skill in performing basic mathematical calculations.
  • Skill in classifying fiscal data and compiling reports.
  • Skill in analyzing, preparing, checking and balancing routine fiscal transactions and accounts.
  • Ability to resolve problems or situations requiring the exercise of good judgment.
  • Ability to establish and maintain good working relationships with other county employees and the public.
  • Ability to work independently and with minimal supervision.
 Education and/or Experience:
  • Any combination of experience or training may be substituted on a year for year basis.
  • Graduation from high school or GED.
  • Three years of experience in inventory management or inventory control.
 Other Certificates, Licenses, Registrations:
  • Current Class C Texas Driver’s License
  • Bilingual preferred (Spanish and English)
  Emotional Demands                                                                                                     This position must handle a stress level of dealing with contacts within the general public and Hays County Departments.  The Inventory Specialist meets with contacts in a structured setting at Hays County facilities. The contacts are generally cooperative; however, this position must obtain, clarify or give facts to county employees and members of the outside public.    Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job as defined by the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is:
  • Regularly required to sit and use hands to finger, handle, or feel objects.
  • Frequently required to stand, walk, and talk.
  • Hear– Demonstrate the ability to clearly understand one-on-one conversations, communicate on the telephone, and to be aware of any situations or conversations going on in your peripheral space for public safety issues.
  • Frequently lift and/or move laptop computers, boxes of ammunition, items of clothing and other items as required, normally weighing less than ten (10) pounds
  • Occasionally required to reach with hands and arms.
  • Frequently read small numbers and type as is usually found on items containing serial numbers.
 Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderately low.  

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