Grants Coordinator

This position provides direction regarding grants coordination for District staff under the general direction of the Director of Grants, Fiscal Compliance, and Strategic Partnerships. This role also provides grant revenue projections, expenditure estimates, and cost analysis to the Finance Office, to schools, to assigned central organizations, and to various diverse audiences throughout the district and its partner agencies. Act as a consultant to schools/programs/central offices regarding cost analysis, compliance requirements and grant management processes, and ensure the compliance of the grants spending with Federal, and State regulations as well as District's policy and procedures. 30% Ensures budgets comply with district policies, procedures, and state and federal requirements by assisting administrators to bring budgets into compliance. Reviews requested grant budget revisions and staffing changes to ensure accuracy and appropriateness, and is in compliance with budgetary limitations imposed through district policy and state or federal requirements. Provides analysis on allowable uses, project start and end dates, and general grant purpose. Assists staff with resolution of financial issues related to grants. Creates and updates annual grant revenue projections to be used in development of the District's Operating Budget. Monitors grant revenue projections versus actual procurements. Participates in the design and operation of the District's budget development and grant maintenance processes. Ensures that grant expenditures are allowable and appropriate per contract specification. Works with grant funding representatives, internal or external parties to compile specialized reports of costs and other fiscal data. 20% Reviews legislative, federal, and state grant updates. Maintains working relationships with funding source representatives, other school Districts, the Office of the Superintendent of Public Instruction, Department of Education, public and private agencies, and other governmental or community-based organizations. Supervises the balancing of all grants during the budget development process. Provides up to the minute grant balances to balance the overall District Operating Budget. Completes required special reports in a timely and accurate manner. Provides direction and assistance to other district staff, community members, vendors and contracted agencies on fiscal aspect of grant funds. Ensures accounting data integrity, i.e., makes adjustments to grants' financial data according to District and State accounting regulations and procedures. Analyzes individual grants for under/over-spend, makes appropriate adjustments for them. Responds to requests for analyses and other information in a timely manner. Performs complex fiscal, budgetary, and statistical analyses, and provides information to school and program managers. 20% Provides advice to grant recipients regarding Purchasing, Contract Services, Accounting, Human Resources, and other central office functions. Works with Accounting, Purchasing and other departments to ensure appropriate development of grant applications and implementation of grant awards. 10% Obtains authorized grant agreement signatures according to District procedure SP6220B. Requests establishment of fund codes. Announces awards and prepares program status reports for individual grants. 10% Reviews completed applications and ensures appropriate approval / authorization. Submits completed applications and maintains related records. 10% Prepares and maintains grant inventory. Establishes grant award files and maintains grant file data. OTHER FUNCTIONS Attends meetings as related to area of assignment. Prepares meeting materials and may make fiscal/cost presentations. Develops and modifies queries, reports and spreadsheets. May perform related duties consistent with the scope and intent of the position. RELEVANT COMPETENCIES Functional/Technical Skills - Possesses required functional and technical knowledge and skills to do his or her job at a high level of accomplishment; demonstrates active interest and ability to enhance and apply new functional skills. Understands the technical aspects of the job and keeps up-to-date on key technical or functional aspects of the job. Applies appropriate technical/functional knowledge to address situations in a timely manner. Thinks of ways to apply new developments to improve organizational performance. Shares expertise and skills with others when appropriate. Customer focus - Commits to meeting the expectations and requirements of internal and external stakeholders; acts with stakeholders in mind; values importance of providing high-quality customer service. Makes customers and their needs a primary focus of his/her actions. Thinks ahead and considers the impact of actions both internally and externally. Develops trust, credibility and maintains strong relationships with customers. Goes the extra mile to satisfy customer needs and expectations. Organizing - Can marshal resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner. Identifies and prioritizes critical activities and tasks to achieve results. Ensures that materials and information are prepared to maximize productivity. Knows how to get things done both through formal and informal channels. Managing Through Processes and Systems - Designs practices, processes, and procedures necessary to get things done; simplifies complex processes; gets more out of fewer resources; creates systems that manage themselves. Sets clear, well-defined outcomes for desired results and tracks progress. Breaks down objectives into actionable steps with targeted deadlines. Leverages and uses resources efficiently and creatively to achieve desired outcomes. Comfort Around Authority - Can deal comfortably with authority figures; presents to authority figures without undue tension; understands how authority figures think and work. Handles situations and presentations to senior leaders comfortably and with ease. Demonstrates an understanding of how senior leaders think and work. Develops and adapts approaches that are appropriate to the needs of the audience. DISTRICT-WIDE COMPETENCIES Collaboration - Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties. Is seen as a team player who encourages efficient and effective collaborations. Works skillfully in difficult situations with both internal and external groups. Represents his/her own interests while being open-minded to other groups. Builds respectful and productive relationships internally and externally. Getting Results (Action Oriented) - Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself. Demonstrates a strong sense of urgency about solving problems and getting work done. Focuses on achieving the goal even in the face of obstacles. Assumes responsibility for starting and finishing work with minimal supervision. Strives for new levels of performance. Decision Quality & Problem Solving - Uses analysis, wisdom, experience and logical methods to make good decisions and solve difficult problems with effective solutions; appropriately incorporates multiple inputs to establish shared ownership and effective action. Weighs the consequences of options before making a decision. Applies appropriate criteria to situations for the purpose of making decisions. Displays self-confidence in own judgment. Focuses in the facts and solutions instead of opinions and problems. Integrity - Is widely trusted; is seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent him/herself for personal gain. Deals with people and situations in an honest and forthright manner. Represents information and data accurately and completely. Represents the confidentiality of information and concerns shared by others. Takes ownership if a mistake is their own and does not blame others. Accountability - Holds self and others accountable for measurable high-quality, timely and cost-effective results; determines objectives, sets priorities and delegates work; accepts responsibility for mistakes; complies with established control systems and rules. Takes responsibility and action as if the risks (financial or otherwise) are his or her own. Holds individuals and team accountable for their actions and results. Initiates action even if outcome is uncertain and is willing to accept the consequences of failure. Aligns own activities and priorities to meet broader organizational needs. Demonstrates courage and confidence in his or her own ability. KNOWLEDGE, SKILLS, AND ABILITIES Fiscal control and cost analysis principles Fiscal procedures governing public organizations Account control applications within an organization with various funding sources, e.g., general funds, grants, private donations, capital constriction Utilizes computerized database to support fiscal control operations Audits accounts and record-keeping procedures Standard fiscal control practices and procedures Uses various database, word processing, spreadsheet, and presentations software Problem-solver, recommends and implements solutions Analyzes, reconciles and audits fiscal and related data Works well independently and as a team member Organizes and plans work load Handles multiple tasks simultaneously Serves as a staff lead for fiscal control operations or projects Performs statistical and mathematical computations Maintains confidentiality and integrity of data and information Develops and maintains changes for internal database system(s) Works effectively with District staff, vendors, and a variety of non-District associates, the public and representatives of local/state governmental agencies in a multicultural community Communicates effectively in speech and writing Prepares fiscal control reports and materials Applies and interprets rules, regulations, policies, procedures, and applicable laws Shows awareness of and honors the cultural and linguistic diversity in the schools and communities Supports ways to engage families/ students from diverse cultures Flexibility and adaptability Effective problem-solver Takes individual initiative and participates in teamwork Communicates clearly with diverse audiences Requires excellent listening skills Principles and practices of program budgeting and financial analysis in a school district environment. Experience with grants operations Principles and practices of program budgeting and financial analysis in a school district environment. A typical way to obtain the knowledge and abilities would be: Three (3) years of work experience in a computerized fiscal environment involving cost analysis, interpretation and application of complex fiscal control procedures, reconciliation, auditing and correcting fiscal control data, records and reports; Bachelor's degree in fiscal management, cost control or related field; or an equivalent combination of education and experience. Any equivalent combination of education, experience and training that provides the required knowledge, skills and abilities to perform the work will be considered. DESIRED CERTIFICATIONS & LICENSES: Valid Washington State driver’s license or evidence of equivalent mobility. CLEARANCES: Criminal Justice fingerprinting and background check. #J-18808-Ljbffr