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Lead Grants Coordinator

2 months ago

Seattle, Washington, United States City of Seattle Full time

DEPARTMENT OVERVIEW

The Office of Sustainability & Environment (OSE) is dedicated to formulating and executing comprehensive environmental strategies and initiatives that guide our city towards a sustainable, equitable, and carbon-neutral future.

We prioritize fostering a diverse and inclusive workplace.

The fields of sustainability and environmentalism have historically not represented the experiences and identities of those impacted by their decisions and outcomes, including Black, Indigenous, People of Color, Immigrants, Refugees, People with Disabilities, and LGBTQ+ individuals.

We strongly encourage individuals with these identities or from other marginalized communities to consider this opportunity.

POSITION SUMMARY

We are seeking a qualified Lead Grants Coordinator to become an integral part of our team, overseeing grants and contracts management, and spearheading the financial administration of a significant federal grant.

This grant is aimed at promoting community-led urban forestry initiatives in Seattle's most underserved neighborhoods, particularly in low-canopy heat islands that are adversely affected by environmental pollution and socioeconomic disparities.

You will be responsible for all facets of grant compliance, financial oversight, contract management, and data analysis and reporting.

Your role will involve direct collaboration with community organizations and City partners to ensure adherence to Federal and City regulations while measuring program outcomes.

Your contributions will be crucial in ensuring the responsible management of grant resources and facilitating data-driven decision-making.
This is a term-limited position that offers comprehensive benefits until the end of 2028.

Key Responsibilities:
Financial Management:
Provide expert financial oversight and analysis for complex grants and projects.
Monitor and forecast various spending plans across multiple funding sources and partners.
Develop and maintain financial compliance tracking tools and reporting systems.
Assist in budget preparation and interpretation.
Reconcile grant expenditures with the Finance Manager.

Grants Administration Leadership:
Serve as the authority on federal grants, ensuring compliance with all regulations.
Establish grant administration policies and procedures.
Prepare compliance and status reports for leadership review.
Ensure timely submission of grant-related reports.
Collaborate with program staff and external stakeholders.
Identify and implement strategies to enhance grant administration and reporting processes.

Contract Management:
Adopt an inclusive approach to developing and managing contracts with sub-recipients and consultants.
Oversee the monitoring and processing of invoices.

Data Collection and Evaluation:
Establish systems for data collection to analyze and report on program outcomes.
Train partners on financial and outcome data reporting using tools such as Excel, Tableau, and ArcGIS.

Qualifications:
To excel in this role, you should be committed to:
Advancing climate and environmental justice with a focus on equity and inclusion.
Integrating Race and Social Justice principles into your analysis and work.
Utilizing your expertise and analytical skills to support impactful and innovative initiatives.

Maintaining respectful and responsive interactions, demonstrating a strong customer service orientation, and building trusting relationships while establishing boundaries.

Managing multiple projects and adapting to shifting priorities with professionalism and flexibility.
Exhibiting accountability and attention to detail.
Communicating clearly and intentionally with diverse groups of individuals with varying levels of technical understanding.

Experience and Expertise Required:
Financial Analysis:
Experience in managing and analyzing financial data, monitoring spending plans, and budgeting.

Grant Compliance:
Proven track record of ensuring adherence to federal grant regulations and guidelines.

Contract Administration:
Experience in developing and managing contracts, ensuring compliance with policies, and supporting sub-recipients with varying levels of federal grant experience.

Reporting and Evaluation:
Ability to organize and analyze program data to inform strategic decisions.

Technical Skills:
Proficiency in using software tools for statistical and spatial reporting.

Minimum Qualifications:
This position requires a combination of training, experience, or education that provides the necessary skills to perform the job effectively:
Five years of professional experience in budget management, financial analysis, accounting, or related fields.

Four years of professional experience in budget management, financial analysis, accounting, or related fields AND an associate degree in business or public administration, finance, accounting, or a related discipline.

Three years of professional experience in budget management, financial analysis, accounting, or related fields AND a bachelor's degree in business or public administration, finance, accounting, or a related discipline.

This position is classified as a Senior Finance Analyst and is eligible for overtime. The salary range for this classification is competitive, with new employees starting at the entry-level pay rate.
We offer a hybrid work schedule, allowing for remote work three days a week.
Why Join Us?
The City of Seattle recognizes that every employee plays a vital role in addressing institutional and structural racism.

Our organizational culture is shaped by our actions, personal commitments, and the ways we courageously share our perspectives and encourage others to do the same.

To foster an antiracist culture, we seek individuals who will engage in the

Race and Social Justice Initiative

by working to dismantle racist policies and practices, unlearn traditional methods, and provide equitable processes and services.

The City of Seattle offers a comprehensive benefits package, including vacation, holiday, and sick leave, as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website.
To be considered for this role, please complete the online application fully and attach:
A PDF current resume.
A PDF cover letter that outlines your interest in this position and your relevant skills and experiences.

Who May Apply:
This position is open to all applicants who meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences.

Applicants will be considered without regard to race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy.

The Office of Housing encourages individuals from all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ individuals, people with disabilities, veterans, and those with diverse life experiences.

Job offers are contingent upon the review of a background check of conviction and arrest records.

In compliance with Seattle's Fair Chance Employment Ordinance, applicants will be given the opportunity to explain or correct background information.

We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.