Executive Assistant

1 month ago

Waltham, United States Thermo Fisher Scientific Full time

Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner, and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe, or helping find cures for cancer. As anExecutive Assistant, you'll be at the center of fast-paced activity, using your stellar office and project management skills to support the VP of Corporate Development and his team. Corporate Development guides Thermo Fisher’s M&A effort which is a critical component of our capital deployment strategy. You'll use discretion and professionalism while working with essential team members across the company and your mastery of time management, logistics planning, organization, and attention to detail will ensure flawless execution of multiple priorities focused on growing our company. Pride in being a go-to resource for the team is welcomed. What will you do? Ensure theVPand his senior leaders get where they need to be on time through detailed scheduling and execution of key meetings, juggling of key priorities, and arrangement of complex global, multi-city travel, when necessary Develop an understanding of the business priorities and goals for the function; use knowledge and understanding in prioritizing meeting requests Schedule and coordinate complex executive meetings, bringing together geographically dispersed teams, handling logistics, and documenting follow-up activities Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation Complete projects and special assignments by establishing objectives, setting priorities, managing time, gaining cooperation of others, monitoring progress, and problem-solving Proactively and independently manage multiple concurrent projects, follow up with project owners and key stakeholders, exercise discretion and independent judgment to evaluate potential courses of action, and work creatively to find solutions to meet deadlines and ensure business goals are achieved Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various inquiries from internal and external customers Use the full suite of Microsoft Office products to prepare high-quality correspondence, reports, and presentations Attend meetings and prepare minutes as requested Manage expense reporting, process vendor invoices, and support annual budget processes Demonstrate both the flexibility and adaptability required to meet the dynamic nature of the business Maintain confidential files and records Coordinate with other Executive Assistants and Administrative Staff to cover other areas due to illness, vacation, or other special circumstances Occasional travel coordination support after hours and on weekends How will you get here? Associate or Bachelor’s degree 10+ years of executive assistant experience in a professional office environment (large organization preferred), experience providing C-level support welcomed Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions Experience in independently handling multiple projects and meeting deadlines Skill and experience in the art of organization and time management to juggle multiple priorities with contending deadlines Strong problem-solving skills and reasoning to independently solve project challenges Excellent written and verbal communication skills. Infallible proofreading and spelling Solid judgment, tact, and diplomacy skills in dealing with stakeholders as well as the ability to handle highly confidential and proprietary information Flexible and adaptable, and able to respond to last-minute changes while maintaining poise and a positive “can do” attitude Extensive international travel management with visa administration experience Expertise in all Microsoft Office suite products, including PowerPoint, Excel, Outlook, Visio Experience with Concur or other expense systems Benefits We offer competitive remuneration, annual incentive plan bonus, healthcare, and a range of employee benefits. Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation #J-18808-Ljbffr

  • Executive Assistant

    2 months ago

    Waltham, United States Ophthalmic Consultants of Boston Full time

    Job DescriptionJob DescriptionOphthalmic Consultants of Boston (OCB) is currently searching for a dynamic Executive Assistant to join our team. The Executive Assistant provides high level administrative and organizational support to the Chief Operating Officer (COO), VP of Finance, VP of Human Resources, VP of Operations and VP of Revenue Cycle. As a...

  • Executive Assistant

    2 weeks ago

    Waltham, United States Ophthalmic Consultants of Boston Full time

    Job DescriptionJob DescriptionOphthalmic Consultants of Boston (OCB) is currently searching for a dynamic Executive Assistant to join our team. The Executive Assistant provides high level administrative and organizational support to the Chief Operating Officer (COO), VP of Finance, VP of Human Resources, VP of Operations and VP of Revenue Cycle. As a...

  • Executive Assistant

    6 days ago

    Waltham, United States Ophthalmic Consultants of Boston Full time

    Job DescriptionJob DescriptionOphthalmic Consultants of Boston (OCB) is currently searching for a dynamic Executive Assistant to join our team. The Executive Assistant provides high level administrative and organizational support to the Chief Operating Officer (COO), VP of Finance, VP of Human Resources, VP of Operations and VP of Revenue Cycle. As a...

  • Executive Assistant

    2 weeks ago

    Waltham, United States Beacon Hill Full time

    Executive Assistant to $120k plus Bonus! A start-up in biotech is looking for an Executive Assistant to support a top executive! This is an exciting opportunity for an Executive Assistant with 5+ years of experience to join a fast-paced, growing company.Position Details:Location: Waltham, MAWork Model: HybridDegree: PreferredResponsibilities include managing...

  • Executive Assistant

    2 weeks ago

    Waltham, United States Madrigal Pharmaceuticals Inc Full time

    We are seeking an experienced Executive Assistant to provide high-level administrative support to our Chief Financial Officer and Chief Business Officer. The ideal candidate will be organized, detail-oriented, collaborative and able to handle a variety of tasks efficiently and with discretion. Position Responsibilities: Manage executives' calendars,...

  • Executive Assistant

    1 month ago

    Waltham, Massachusetts, United States Thermo Fisher Scientific Full time

    Work ScheduleStandard (Mon-Fri)Environmental ConditionsOfficeJob DescriptionAs part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our...

  • Executive Assistant

    2 weeks ago

    Waltham, United States Atlas Venture Full time

    Company Address: 1560 Trapelo Rd, Waltham, Massachusetts 02451, US About Dyne Therapeutics Dyne Therapeutics is a clinical-stage muscle disease company focused on advancing innovative life-transforming therapeutics for people living with genetically driven diseases. Job Description The position of Executive Assistant provides direct advanced administrative...

  • Executive Assistant

    2 weeks ago

    Waltham, United States Dyne Tx Full time

    Our commitment to people with muscle diseases Dyne Therapeutics is a clinical-stage muscle disease company focused on advancing innovative life-transforming therapeutics for people living with genetically driven diseases. With its proprietary FORCE platform, Dyne is developing modern oligonucleotide therapeutics that are designed to overcome limitations in...

  • Executive Assistant

    4 weeks ago

    Waltham, United States Dyne Therapeutics Full time

    Company Overview: Dyne Therapeutics is a clinical-stage muscle disease company focused on advancing innovative life-transforming therapeutics for people living with genetically driven diseases. With its proprietary FORCE™ platform, Dyne is developing modern oligonucleotide therapeutics that are designed to overcome limitations in delivery to muscle...

  • Executive Assistant

    4 weeks ago

    Waltham, Massachusetts, United States Dyne Therapeutics Full time

    Company Overview:Dyne Therapeutics is a clinical-stage muscle disease company focused on advancing innovative life-transforming therapeutics for people living with genetically driven diseases. With its proprietary FORCETM platform, Dyne is developing modern oligonucleotide therapeutics that are designed to overcome limitations in delivery to muscle tissue....

  • Executive Assistant

    4 weeks ago

    Waltham, United States Madrigal Pharmaceuticals Corporation Full time

    Job DescriptionJob DescriptionWe are seeking an experienced Executive Assistant to provide high-level administrative support to our Chief Financial Officer and Chief Business Officer. The ideal candidate will be organized, detail-oriented, collaborative and able to handle a variety of tasks efficiently and with discretion.Position Responsibilities: Manage...

  • Executive Assistant

    4 weeks ago

    Waltham, United States BostonGene Full time

    Position OverviewAs BostonGene continues our growth story, we are currently seeking to add an Executive Assistant to support our Chief Medical Officer, Chief Science Officer, Head of Sales, and other laboratory executives. This position performs advanced, diversified administrative duties requiring broad experience supporting a C-Suite of scientific...

  • Executive Assistant

    7 days ago

    Waltham, United States BostonGene Full time

    Position OverviewAs BostonGene continues our growth story, we are currently seeking to add an Executive Assistant to support our Chief Medical Officer, Chief Science Officer, Head of Sales, and other laboratory executives. This position performs advanced, diversified administrative duties requiring broad experience supporting a C-Suite of scientific...

  • Executive Assistant

    2 weeks ago

    Waltham, United States Lucy Therapeutics Full time

    Who is Lucy Therapeutics?Lucy Therapeutics, a Boston-based biotech with a unifying mitochondrial platform, is seeking a thoughtful, creative Executive Assistant to join our growing team!  At LucyTx, transparency, openness and opportunity are not just buzzwords - our CEO and team have made a commitment to providing a work environment where asking for help is...

  • Senior Executive Assistant

    1 week ago

    Waltham, Massachusetts, United States Ophthalmic Consultants of Boston Full time

    Job OverviewOphthalmic Consultants of Boston (OCB) is seeking a highly skilled Senior Executive Assistant to provide exceptional administrative and organizational support to the executive leadership team. This pivotal role involves working closely with the Chief Operating Officer (COO) and other senior executives, ensuring the smooth operation of the...

  • Executive Assistant

    4 weeks ago

    Waltham, United States The Ladders Full time

    About Us Crane NXT is a premier industrial technology company that provides proprietary and trusted technology solutions to secure, detect, and authenticate what matters most to its customers. The company pioneered advanced, proprietary micro-optics technology for securing physical products. It's sophisticated electronic equipment and associated software...

  • Executive Assistant

    1 month ago

    Waltham, United States The Ladders Full time

    About Us Crane NXT is a premier industrial technology company that provides proprietary and trusted technology solutions to secure, detect, and authenticate what matters most to its customers. The company pioneered advanced, proprietary micro-optics technology for securing physical products. It's sophisticated electronic equipment and associated software...

  • Executive Assistant

    2 days ago

    Waltham, Massachusetts, United States Beacon Hill Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our senior leadership team. As an Executive Assistant, you will be responsible for managing complex calendars, coordinating travel arrangements, and handling confidential information with discretion.Key Responsibilities:Manage senior executives'...

  • Executive Administrative Assistant

    2 months ago

    Waltham, United States FM Global Full time

    FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management...

  • Senior Executive Administrator

    1 week ago

    Waltham, Massachusetts, United States BostonGene Full time

    Position OverviewAs BostonGene continues to expand, we are in search of a Senior Executive Administrator to provide essential support to our Chief Medical Officer, Chief Science Officer, Head of Sales, and other senior executives within the laboratory. This role encompasses a variety of advanced administrative responsibilities that require extensive...