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Junior Health Equity Diversity and Inclusive
3 months ago
**POSTING NUMBER**: #017-24
**POSITION TITLE**: Junior Health Equity Diversity and Inclusive Development Program Assistant
**CLOSING DATE**: Until Filled
**LOCATION**: Washington, DC
**Job Location**: Washington, DC
**Telework Eligible**: Yes, at least 3 days per week in-person reporting at Washington, DC office.
**Remote Eligible**: No.
**A. Summary Statement**:
The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.
The Global Health Training, Advisory and Support Contract (GHTASC) delivers effective global health programming to advance the mission of the U.S. Agency for International Development (USAID), Bureau for Global Health (GH) through institutional support and workforce development services from junior, mid-level, senior and expert advisory, and administrative professionals.
**B. **Position Summary**:
The Junior Health Equity Diversity and Inclusive Development Program Assistant (Junior Program Assistant) provides programmatic and administrative services to USAID as an institutional support contractor under the GHTASC contract.
The Junior Health Equity Diversity and Inclusive Development Program Assistant performs a variety of routine and complex programmatic and administrative duties. These duties range from scheduling briefings and meetings and maintaining program files, collating information, and facilitating internal and external correspondence. The Junior Program Assistant supports the (Diversity, Equity, Inclusion, and Accessibility) DEIA team and provides input on related work including work related to the Global Health Bureau’s DEIA working group. The position works with other staff on the GH DEIA team to assist in areas such as onboarding new staff and providing overall programmatic and administrative support. The incumbent is expected to become familiar with USAID business systems, USAID’s DEIA Strategy, USAID’s Equity Action Plan, USAID’s Locally Led Development Policy, as well as USAID’s Inclusive Development Policies and technical issues and policies pertaining to the health focus area(s) of the team to support the team in day-to-day functions. The Junior Program Assistant must develop a strong working knowledge of applicable USAID guidelines, practices, and procedures. The Junior Program Assistant ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously, works in multiple teams, and seeks guidance when needed.
This is a one-year time-limited position.
Employment Type: Full Time
**C. **Essential Duties and Responsibilities**:
- Schedule, organize, provide logístical support, and take notes for meetings, workshops, and events, which includes reserving conference rooms or other appropriate facilities, preparing agendas, notifying participants, setting up equipment and providing technology support, assembling background and informational materials, and distributing meeting notes.
- Maintain filing systems and assist with monitoring, reviewing, updating, and retiring office files, both paper and electronic.
- Maintain and support administrative and financial tracking systems and assist in the design and maintenance of spreadsheets and databases to support these systems.
- Assist with reviewing, researching, identifying, analyzing, and updating program and technical information.
- Assist in the preparation of various program documents and correspondence, ensuring that all documentation is complete and in compliance with USAID rules, regulations, and standards.
- Assist technical experts including helping to track, oversee, coordinate, and report on DEIA activities in the Global Health Bureau.
- Respond to internal and external requests and help coordinate requests for support from the DEIA team and provide support, as appropriate.
- Assist with budget execution and funds tracking as well as preparation of materials for results reviews, financial reviews, and budget requests.
- Support working groups, country teams, and A/CORs in program coordination and project management duties.
- Assist in data collections exercises, analysis of data, and any required synthesis of analytics into memos, presentation slide decks, etc.
- Assist in strategic communications and knowledge management.
- Provide administrative support for hiring actions and onboarding of new staff.
- Assist with administrative travel tasks.
- Manage office supply requests and inventory.
- Provide phone, IT technical, and other appropriate backstopping support to assist the team and the bureau on an as-needed basis.
- Help in maintenance of leave, travel, timekeeping, and training schedul
