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Administrative Assistant

3 months ago

Haverhill, United States Circuit Breaker Sales NE Inc. Full time

Overview:
**JOB SUMMARY**

Assists Branch Operations Manager with administrative duties to support the responsibilities of the location.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**

Office Management:

- Maintain and organize office files, documents, and records.
- Manage office supplies, inventory, and equipment, ensuring that they are well-stocked and in good working order.
- Coordinate and schedule meetings, appointments, and conference calls.
- Shipping Coordination
- Purchasing and billing

Communication:

- Answer and direct phone calls, take messages, and respond to inquiries.
- Draft and edit various documents, reports, and correspondence as needed.

Data Entry and Record Keeping:

- Enter data into spreadsheets, databases, and other systems.
- Maintain accurate and up-to-date records, such as employee records, financial data, and project documentation.
- Supports sales efforts by updating Sales Force and NetSuite or other similar systems.

Client and Visitor Relations:

- Greet visitors, clients, and suppliers, ensuring a welcoming and professional atmosphere.
- Assist in making travel arrangements and accommodations for employees or guests.

Calendar Management:

- Manage the calendar of executives or team members, scheduling appointments and events.
- Ensure that appointments and meetings are well-organized and that necessary materials are prepared in advance.

Filing and Documentation:

- Maintain and organize physical and electronic filing systems.
- Retrieve and provide requested documents and information as needed.

Support for Projects:

- Assist with project coordination and tracking by updating project timelines and schedules.
- Collaborate with team members to ensure project-related tasks are completed.

Administrative Support:

- Assist in handling general administrative tasks as required by different departments or managers.
- Handle sensitive and confidential information with discretion and maintain data security.

**METRICS**
- Metrics will be defined by the objectives set forth in the monthly reviews and measured on consistently meeting objectives, completion of projects on timely basis and quality of work.

**SUPERVISORY RESPONSIBILITIES**

None

**QUALIFICATIONS**
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Attention to detail and accuracy in work.
- Ability to multitask and prioritize tasks effectively.
- Discretion and professionalism in handling confidential information.
- Strong problem-solving skills and adaptability to changing tasks.

**KNOWLEDGE & SKILLS REQUIRED**
- Proficiency in office software (e.g., Microsoft Office Suite).
- Being able to multi-task and ability to work at fast pace
- Attention to detail
- Problem solving abilities
- Good communication skills
- Work well in team environment
- Self disciplined

**EDUCATION & EXPERIENCE**
- High school diploma or equivalent; some college or administrative training may be preferred.

**PHYSICAL DEMANDS**

The physical demands described here are representative of those that must be met by

an employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the

essential functions.
- Continuous sitting and repetitive hand motion
- Lifting requirements include occasional lifting of up to 10 pounds.

Pay: $20.00 - $22.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

People with a criminal record are encouraged to apply

Application Question(s):

- What is your desired compensation?

**Experience**:

- NetSuite: 1 year (preferred)

Ability to Commute:

- Haverhill, MA 01835 (required)

Ability to Relocate:

- Haverhill, MA 01835: Relocate before starting work (required)

Work Location: In person